Enrollment

General Information

A new student's enrollment paperwork should be addressed no more than 24 (business) hours after submitting paperwork through PowerSchool Enrollment.
ALL students must complete enrollment paperwork through PowerSchool, no exceptions. Allowing students to start without completing this paperwork is a violation of PCS policy, as well as federal and state mandates included in our paperwork.
Any students with special needs (EL, SpEd, Homeless, Military) should be forwarded to the appropriate liaison immediately. There is a timeline that begins the moment the students enroll. Some of this information should pass through to PowerSchool, but it is the school office responsibility to ensure all checkboxes are marked appropriately and all staff notified.
Most importantly, the accuracy of a student's information in PowerSchool is the responsibility of the school office. This includes demographics, special information (military, homeless, etc.), and enrollment information. Incorrect information

From within PowerSchool Enrollment, navigate to current year's New Student Registration.
Change View to Pending Delivery.
Select your student(s) to be delivered and go to Tasks and Deliver Data.
Choose if you want to deliver for Selected Only or All Found (usually Selected Only).
Create Delivery Batch.
Once it is done processing/creating, click Close.
Attempt to match the student to PS SIS by clicking Match.
Ensure your Entry and Exit Dates are correct (8/7/2025 for first day and 5/22/2026 for last)

Open up PowerSchool SIS and navigate to your school.
Click on Provisional Enrollment.
Scroll to the student you are attempting to resolve and click Resolve. Ensure you entered the correct code (E), correct start date and go to the next screen.
Choose a match if there is one. If no match, scroll to the bottom and choose No other match found. Update the current enrollment and click Next.
1. 1. Remember, you must search for matches on Kindergarten as well! Sometimes they had SpEd services or attended PreK somewhere.
Go to the student's demographics page. Copy the Legal Name, Validate their addresses, check any pertinent information under Alabama State Reporting (i.e. Base Cohort, military, Original Enrollment Date, Resides Out of District). Information on what's required for each student is on the Student Maintenance page.

Students will be in a Pre-Registered state until the first day of school. This is fine, you may still schedule them!
If the student is new and enrolling to you from another PCS school, you will have to get them to release them to you using the 7/1/2025 date for Entry and Exit, and then open the student's record, go to Functions, Re-Enroll and enroll with you using 8/7/2025.

When another school asks you to release a student to them, please follow these steps.

Losing School

Open student record and go to Functions | Transfer Out of School
Fill out pertinent information and use withdrawal code WA1. If summer withdrawal, use 7/1/2025 as the Exit Date. Submit
Go to student's Transfer Info page. Change Entry Date to 7/1/2025 so that the Entry and Exit Dates now match.
Go to Functions| Transfer to Another School and send the student to the receiving school.

Receiving School

Pull up student record (depending on your settings, you may have to use the / before searching since it is an inactive record).
Go to Functions | Re-Enroll in School and use the Entry Code E and date of 8/7/2025.

From within PowerSchool Enrollment, navigate to current year's Returning Student Registration.
Click on the Submissions tab and not the Roster Workspace.
Change View to Pending Delivery.
Select your student(s) to be delivered and go to Tasks and Deliver Data.
Choose if you want to deliver for Selected Only or All Found (usually Selected Only).
Create Delivery Batch.
Once it is done processing/creating, click Close.
Attempt to match the students and contacts to PS SIS by clicking Match.
Ensure your Entry and Exit Dates are correct (8/7/2025 for first day and 5/22/2026 for last.

Enrollment/Withdrawal Procedures

Students enrolling as a full-time student from a homeschool must be placed in the grade level and courses based only on homeschool coursework completed by accredited institutions.
- Cognia Accreditation Registry Search
- Use of Edgenuity to facilitate "Exam Only" tests may be completed on a case-by-case basis to achieve high school credit in place of reported homeschool, non-accredited coursework.
For homeschool athletes, please refer to the Non-Traditional (Homeschool) Athlete Parent Application Form

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