Fee Verification

Overview

The Fee Verification (fee set up) process is to confirm that fees and tuition are correctly set up in PeopleSoft for each applicable course. This process must be done by each department prior to the start of each semester's registration period. It is the department responsibility to complete this process to ensure that, upon registration, student fee bills will be charged the correct fee and the correct rate. Failure to do so can result in incorrect/missing fee charges and loss of revenue.

Part 1 - Confirm Courses are Set up with Required Fees

The following two queries should be used to verify tuition and fees. These queries will run all courses for the entire university, so you will need to filter. To filter for all NSM courses, filter for Academic Organization (Acad Org) beginning with H47. You can also filter by Subject to find only courses offered by your department.

UHM_SF_COURSE_FEES_PER_TERM. This query provides a list of the courses for a given semester and the tuition/fee that will be charged to each. Departments can use this query to confirm that:
1. all courses are set up with the correct fee
2. all courses are set up with the correct fee amount
UHM_CRSE_NO_SETUP. This query provides a list of courses that do not have any fees/tuition set up. Departments can use this query to determine if any courses are missing tuition/fees and take the appropriate corrective action.

Part 2 - Confirm Courses on your Course Schedule are listed in the Query

Departments should also compare the courses in the query to the Course Schedule to ensure all of scheduled courses are properly set up.

Semester-Specific Instructions

Specific Instructions for the Fall 2017 Verification Process

The Fall 2017 Verification Process has been added as a task in the Smartsheet DBA Tasks.
A summary report for each query has been created for departments to review and sign.
- Course Fee Verification Fall 2017 - this is a summary of the UHM_SF_COURSE_FEES_PER_TERM query.
- Courses Without Fees Fall 2017 - this is a summary of the UHM_CRSE_NO_SETUP query. (No results from this query for Fall 2017)
- Save the signed copy in the applicable semester folder in Google Drive/DBA GoogleShare/Fees/Fee Verification.
For reference, the queries above have been run by the college and saved in Google Drive/DBA GoogleShare/Fee Verification. Please do not make changes to the query. You may 'save as' a different file name for your own use.

Specific Instructions for the Fall 2016 Verification Process

The Fall 2016 Verification Process has been added as a task in the Smartsheet Key Dates FY16 sheet.
A summary report for each query has been created for departments to review and sign.
- Course Fee Verification Fall 2016 - this is a summary of the UHM_SF_COURSE_FEES_PER_TERM query.
- Courses Without Fees Fall 2016 - this is a summary of the UHM_CRSE_NO_SETUP query.
- Save the signed copy in the applicable semester folder in Google Drive/DBA GoogleShare/Fees/Fee Verification.
For reference, the queries above have been run by the college and saved in Google Drive/DBA GoogleShare/Fee Validation. Please do not make changes to the query. You may 'save as' a different file name for your own use.

Specific Instructions for the Summer 2016 Verification Process

The Summer 2016 Verification Process has been added as a task in the Smartsheet Key Dates FY16 sheet.
The queries above have been run by the college and saved in Google Drive/DBA GoogleShare/Fee Validation. Do not make changes to the Excel files. You may 'save as' a different file name for your own use.
You will also find two PDF files summarizing each query. Feel free to use these PDF files to annotate any notes, save the file with your department acronym in the file name, and upload it to your applicable row in Smartsheet Key Dates.

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