Employee Debt

Purpose: This section outlines the processes and policies related to employee debt.

References:

MAPP 02.01.01 - Pay Guidelines for Staff Employees

MAPP 02.06.02 - Staff Tuition Training Program

MAPP 05.03.01 - Employee Financial Responsibility

Current Status: Available for Review until April 10, 2015. Please provide feedback on our Discussion Page.

Provisions

An employee with delinquent university debt is ineligible for any personnel action that results in increased status or pay or any other financial benefit until the delinquent debt is paid in full. (MAPP 02.01.01)

Human Resources will not approve an applicant for employment until any existing delinquent debt is paid. (MAPP 05.03.01)

Employees with delinquent debt do not qualify for the Staff Tuition Scholarship program. (MAPP 02.06.02)

Employee Responsibility

University employees are required to satisfy their financial debt to the university in a timely fashion. Employee financial obligations include, but is not limited to payment for parking permits, parking citations, purchases from University auxillary operations, tuition/fees, housing, library fines, insufficient funds checks. Employees who do not clear debt in a timely fashion are subject to sanctions outlined in MAPP 05.03.01, which includes ineligibility for a university award, pay or status increase, or other financial benefit.

Employees can view debt in PASS. Refer to the instructions for How To Review and Pay Debt.

Department/College Responsibilities

For applicants. Departments must check delinquent debt before making an offer of employment to an applicant. If the applicant has delinquent debt, the department is responsible for notifying the applicant that he/she may not be employed until the delinquent debt is paid in full.
For employees. Departments must check delinquent debt before submitting any personnel action that results in increased status or pay or other financial benefit. If the employee has debt, notify the employee to clear the debt.
Annual reporting and notification. At least twice a year, Human Resources will notify college/division administrators to run a report that indicates whether employees have a financial hold. The college/division will send the employee a completed Notification of Delinquent University Debt by certified mail with restricted delivery. The department will also enclose a copy of MAPP 05.03.01. Refer to MAPP 05.03.01 for the step by step procedures of employee notification, final notification, and failure to pay debt.

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