Purpose:
The purpose of this document is to provide guidelines for the proper management and control of university property.
References:
MAPP 03.03.01, Property Management Handbook
Procedures:
PT. I:
PT. II:
PT. III:
PT. IV:
PT. V:
PT. VI:
PT. VII:
PT. VIII:
PT. IX:
PT. X:
PT. XI:
PT. XII:
PT. XIII:
Removing Equipment From Campus
PT. XIV:
PT. XV:
PT. XVI:
PT. XVII:
PT. XVIII:
NSM Guidelines for Disposal of Equipment and Solid Waste in SR1
Review and Responsibility:
Approval:
I: Policy Statement
The State of Texas requires the University of Houston to maintain an inventory of capital property. Responsibility for this inventory is assigned to Property Management.
The university is responsible for the proper maintenance and safekeeping of state and federal property in its possession. Each property custodian fills this function for their respective administrative units.
II: Definitions
Other definitions of terms used in this document may be found in MAPP 03.03.01.
III: General Provisions
Each property custodian is specifically responsible for the proper management and control of university property, and should ensure that:
Each capital or controlled asset should be assigned to an individual using that individual's University of Houston ISO Number. The designated individual may be the property custodian or an individual to whom the property custodian has entrusted property. All items located off campus should be assigned to the individual requesting assignment on the off-campus authorization.
IV: Identification
Items received through standard purchase procedures (purchase orders and Service Center Requisitions [SCRs]) are identified by Property Management through the use of purchasing records and vendor documentation available from Accounts Payable. Receiving reports should correctly identify equipment model numbers, serial numbers and equipment locations. Other items (i.e. fabricated assets, gifts, etc.) are identified by Property Management through disclosure (either on the form or as an attachment to the form) on the Property Action Form . Immediately upon receipt of any capital item by loan or gift, the property custodian must notify Property Management by a completed Property Action Form (see sample in MAPP 03.03.01), including the following information where it applies: