Zoom Security

The following settings are available for passwords:

• Require password when scheduling new meetings

  • Additional Option to require password for all previously scheduled meetings

• Require a password for instant meetings

• Require a password for Personal Meeting ID (PMI)

• Embed password in meeting linke for one-click join

• Require password for participants joining by phone

Enabling Password Settings for Your Own Meetings 

1. Sign into the Zoom Web Portal and navigate to Settings

2. Navigate to the Meeting tab and verify that the password settings that you would like to use for your meetings are enabled. 

Editing a Password for a Meeting

By default, meetings are assigned a random password. You can update the password to one of your choosing. 

1. Sign in to the Zoom Web portal and navigate to Meetings.

2. Click the topic of the meeting you like to update the password for.

3. Click Edit This Meeting

4. Under Meeting Options, edit the password

5. Click Save.

Editing the Password for your Personal Meeting ID

1. Sign in to the Zoom Web Portal and navigate to Meetings

2. Click Personal Meeting Room

3. Click Edit This Meeting

4. Under Meeting Options, edit the password

5. Click Save

If you use a Personal Meeting Room, a good place to start is disabling the “Enable join before host” option. This prevents others from using your Personal Meeting ID without you. To disable this you will need to do the following:

1. Navigate to meeting settings by going to nicc.zoom.us

2. Click Personal Meeting Room

3. Scroll to the bottom of the page and click Edit this Meeting

4. Deselect Enable join before host

5. Click Save

Changing meeting settings when you schedule a new meeting or afterward by editing a scheduled meeting.  Some of the settings aren’t accessible via the Zoom desktop client and must be configured via the Zoom web portal

• Enable only authenticated users to join*: This option ensures that only NICC Zoom users can join the meeting

• IMPORTANT: Some at NICC do not yet have a Zoom account, and enabling this setting will prevent them from attending your meeting. To create a NICC Zoom account, NICC Gsuite account holders can go to nicc.zoom.us and click Log In.

• Disable join before host*: Participants cannot join a meeting before the host joins and will see a message that says, “The meeting is waiting for the host to join.”

• Automatically generated meeting ID: Selecting Generate Automatically for “Meeting ID” generates a random meeting ID instead of using your static Personal Meeting ID (PMI). This reduces the likelihood of meeting room abuse by limiting the lifetime of a given meeting ID.

• Enable waiting room*: A waiting room allows a host or co-host to review who is attempting to join the meeting before it starts. Participants can be admitted individually or all at once. For large meetings or classes, consider assigning the review function to a co-host. 

* These settings can be configured for individual meetings or changed to become your defaults for all of the future meetings that you schedule. For instructions, go to How to Change Zoom Meeting Settings (below).

From the Zoom Control bar at the bottom of Zoom, you can do the following:

• Remove unwanted or disruptive participants: In the rare event that someone joins a meeting who shouldn’t be present, or if they need to be removed for another reason, the host or co-host can quickly remove a participant and prevent them from being able to rejoin by clicking More next to their name in the Manage Participants window and selecting Remove.

• Override unwanted or inappropriate screen sharing: NICC's default screen sharing settings allow the host to override sharing when someone else is sharing.

• Limit Chat Options: From the Chat window, the host can disable chat, limit to host only, limit to everyone publicly or publicly and privately. This can prevent multiple private chats from occurring during a meeting. (Chat options are No one, Host only, Everyone publicly, and Everyone publicly and privately.)

• Mute all Participants: When you’re in the meeting, click Manage Participants at the bottom of your Zoom window. In the participants window panel, click the button that says Mute All. This will automatically mute all the attendees 

• Lock the Meeting: When you’re in the meeting, click Manage Participants at the bottom of your Zoom window. In the participants windows panel, you will see a button that says More. After clicking More, you will see an option to Lock Meeting. When you lock the meeting, no new participants can join, even if they have the meeting ID and password 

You can adjust meeting settings for a meeting while you schedule it or change settings for meetings you've already scheduled. You can also change your default meeting settings:

If you use the Zoom web portal, navigate to meeting settings at nicc.zoom.us

1. Click Meetings on the left menu

2. Clicking  Schedule a New Meeting

3. Adjust settings

To update settings for meetings you’ve already scheduled, follow these steps:

1. Navigate to meeting settings in the Zoom web portal at nicc.zoom.us

2. Click Upcoming Meetings

3. Under Topic, select the meeting topic

4. Scroll to the bottom of the page and click Edit this Meeting

To change default settings for all future meetings you schedule, follow these steps:

1. Navigate to meeting settings in the Zoom web portal at nicc.zoom.us

2. Click Settings from the left menu

3. Toggle to enable or disable settings as appropriate

NICC has locked these settings at the account level.

• Allow removed participants to rejoin (Disabled): As host, you have the ability to remove a participant from the meeting for inappropriate behavior, and they’ll be unable to rejoin the meeting using the same login.

• Recording disclaimer (Disabled): Participants will hear a message when they join a meeting that is being recorded and will see a pop-up message to notify them of the recording and give them the option to continue or leave the meeting.

• File transfer (Disabled): File sharing between hosts and participants via the in-meeting chat feature is disabled.​ 

• Co-Host (Enabled): Allows you to add a co-host who has the same in-meeting controls as you. Your co-host can help you manage participants and settings during meetings.

*These settings are subject to change as needed*

Follow these steps to Suspend Participant Activities

• Start a Zoom meeting

• Click Security

• Suspend Participant Activities: Turn off all participant's video, audio, and ability to share their screen. Also lock the meeting to prevent participants from joining. This will apply to all participants including those joined using a Zoom Room. 

For more information please visit this Zoom Help Page