Gmail
Here at NICC we use Gmail as our emailing system. Working with Google Drive and its various apps it can be a powerful tool. Learn more about Gmail below
Gmail Basics
How to add a signature line
Click on the Gear Icon in the top right corner
Select Settings
Scroll down until you get to the Signature Line Section
Select the bullet point below No Signature
Enter in your Signature Line (Usually your name, title, extension, etc.)
When you are done select Save Changes at the bottom of the Settings page
Learn more here
How to add a vacation responder
Click on the Gear Icon in the top right corner
Select Settings
Scroll down until you get to the Vacation Responder Section
Select On if you wish for it to be active
Enter in the time you will be out of the office
Enter in the Subject Line and your Message
When you are done select Save Changes at the bottom of the Settings page
Learn more here
How to create a label
Click on the Gear Icon in the top right corner
Select Settings
Select the Labels Tab from the top
Scroll down to the bottom and click Create New Label
Enter in the Label name (And select if you want it under another label by checking the Nest checkbox)
When you are done you can apply the label to your emails so they can be found in a specific label. Learn more here
How to create a filter
Click on the Gear Icon in the top right corner
Select Settings
Select the Filters and Blocked Addresses Tab from the top
Select the Create New Filter blue text
Input the information as needed for what you would like to filter
When you are done click Create
More information here
How to add attachments
Gmail offers a few ways to attach a document, photo, or other files.
The first is the universal way, by clicking on the Paperclip Icon and selecting the file you wish to attach.
The second way is you can click hold and drag a file into your email to attach it automatically.
Gmail also allows you to select files from your Google Drive, click the Google Drive Icon (Triangle) at the bottom of the email to search your Drive to attach a file.
Learn more here
How to Add an account
In Gmail you have the ability to access more than one account at a time. This feature is great if you have to monitor multiple email accounts at once. To do this you will need to do the following:
Click on your Profile Icon in the top right corner
Select Add Another Account
Sign into the account like you normally would
Once the account is added then you can select your Profile Icon and then select the other account to switch between them. Learn more here
Google Contacts
Every person you email with will automatically be added to your contacts. This is a helpful tool that Google uses to help you access your contacts quickly and easily. Much like Gmail you can add a label to your contacts, this can help when you are part of a large group and don't wish to add them individually. It also helps you with your out of network contacts, by adding them in there Google recognizes them as a valid contact.
Adding a label to a contact
Click on the 9 Dots (rubiks cube) in the top right corner
Select Contacts (blue icon)
Click on the Arrow next to the Labels text
Select Create Label
Enter in the name as needed and click Create
Select the contacts icons you wish to have the label on them
Once they all are checked, select the Manage Label button at the top (Price Tag) and select the labels you wish to add them to
Changes are automatically saved
When you are finished you can compose an email and select the To text to add the label. Once added the email will then be set to go out to all users in that label. Learn more about labels here