Gmail

Here at NICC we use Gmail as our emailing system. Working with Google Drive and its various apps it can be a powerful tool. Learn more about Gmail below

Gmail Basics

How to add a signature line

  1. Click on the Gear Icon in the top right corner

  2. Select Settings

  3. Scroll down until you get to the Signature Line Section

  4. Select the bullet point below No Signature

  5. Enter in your Signature Line (Usually your name, title, extension, etc.)

  6. When you are done select Save Changes at the bottom of the Settings page

Learn more here

How to add a vacation responder

  1. Click on the Gear Icon in the top right corner

  2. Select Settings

  3. Scroll down until you get to the Vacation Responder Section

  4. Select On if you wish for it to be active

  5. Enter in the time you will be out of the office

  6. Enter in the Subject Line and your Message

  7. When you are done select Save Changes at the bottom of the Settings page

Learn more here

How to create a label

  1. Click on the Gear Icon in the top right corner

  2. Select Settings

  3. Select the Labels Tab from the top

  4. Scroll down to the bottom and click Create New Label

  5. Enter in the Label name (And select if you want it under another label by checking the Nest checkbox)

When you are done you can apply the label to your emails so they can be found in a specific label. Learn more here

How to create a filter

  1. Click on the Gear Icon in the top right corner

  2. Select Settings

  3. Select the Filters and Blocked Addresses Tab from the top

  4. Select the Create New Filter blue text

  5. Input the information as needed for what you would like to filter

  6. When you are done click Create

More information here

How to add attachments

Gmail offers a few ways to attach a document, photo, or other files.

The first is the universal way, by clicking on the Paperclip Icon and selecting the file you wish to attach.

The second way is you can click hold and drag a file into your email to attach it automatically.

Gmail also allows you to select files from your Google Drive, click the Google Drive Icon (Triangle) at the bottom of the email to search your Drive to attach a file.

Learn more here

How to Add an account

In Gmail you have the ability to access more than one account at a time. This feature is great if you have to monitor multiple email accounts at once. To do this you will need to do the following:

  1. Click on your Profile Icon in the top right corner

  2. Select Add Another Account

  3. Sign into the account like you normally would

Once the account is added then you can select your Profile Icon and then select the other account to switch between them. Learn more here

Google Contacts

Every person you email with will automatically be added to your contacts. This is a helpful tool that Google uses to help you access your contacts quickly and easily. Much like Gmail you can add a label to your contacts, this can help when you are part of a large group and don't wish to add them individually. It also helps you with your out of network contacts, by adding them in there Google recognizes them as a valid contact.

Adding a label to a contact

  1. Click on the 9 Dots (rubiks cube) in the top right corner

  2. Select Contacts (blue icon)

  3. Click on the Arrow next to the Labels text

  4. Select Create Label

  5. Enter in the name as needed and click Create

  6. Select the contacts icons you wish to have the label on them

  7. Once they all are checked, select the Manage Label button at the top (Price Tag) and select the labels you wish to add them to

  8. Changes are automatically saved

When you are finished you can compose an email and select the To text to add the label. Once added the email will then be set to go out to all users in that label. Learn more about labels here