Groups
What is a Google Group?
A Google Group is a feature of Google Workspace that makes it easy to communicate and collaborate with a team of people. By setting up a Google Group, you can easily share via email, in calendars and in shared documents.
How can I use Google Groups?
You can use Groups to communicate by email (like an email distribution list that anyone on the list can post to). Simply type the group name into the recipients field of any email message.
You can also type the group name into the Add People and Groups field when you share a Document, Drive Folder, Shared Drive, or Calendar. This allows you to manage the group membership in one location and use it to set the permissions on any other Google tool.
Group settings can be adjusted to allow only some members to post (for things like our _all_NEC distribution list).
Group settings also allow members to receive individual emails or digests of emails.
Group messages can be set to have a subject line prefix such as [system alert] so the messages are easily recognized, and filtered when necessary.
Groups can also be set up to receive and send email like a shared mailbox.
Groups from Office365
Groups and Teams that were defined in Office365, were migrated to Google Groups. You can see these Groups by clicking on the Google Apps menu and scrolling down to click on the blue Groups icon. If you were a member of any Office365 groups, you will see those groups listed.
Creating and Managing a new Google Group
Anyone at NEC can create a new Google Group. Groups can be used by departments, courses, performance groups, student orgs, teams, etc.
Google Group Settings should be carefully reviewed
Click on your Google Group and look in the left menu for options including Membership.
Click on the Settings Wheel to open all of the Group Settings.
Pay particular attention to the settings related to access and viewing to insure your Google Group is secure and does not provide more access than is required.
Please contact the Help Desk with questions about Groups until we are able to provide more detailed instructions for recommended settings.
Posting and Responding to Group Conversations
Your Google posts can be written and read via your Gmail inbox. When replying, pay attention to the recipient field as group settings may determine whether you are replying to an individual poster, or the entire group.
Depending on the Group settings, you may also be able to participate via the web.