university Business and Personnel

Benefits/Insurance

Denise Wright schedules orientation meetings for new visiting fellows with the Department of Human Resources of the University of Notre Dame. An explanation of the benefit plans, as well as the mission, vision, and values of the University will be covered during this session. You must bring your US Social Security card, if you have one, and a passport or other official photo identification to the orientation meeting. Visiting fellows who enter the US on J-1 visas must also show proof of health insurance coverage or they will be required to purchase insurance through the University.

At the time of the orientation, you will be furnished with complete information regarding health and accident insurance benefits for which you may be eligible. Benefits summaries for visiting fellows (full-time visiting faculty) can be downloaded from the Human Resources website here. Click on full-time visiting faculty.

Visiting fellows will be offered medical insurance benefits. Although it is usually cost-effective and advantageous to do so, you are not required to purchase coverage under the ND plans if you are a US citizen or can show that you have other sufficient coverage in accordance with the required limits for J-1 visa holders. Information on the insurance plans available through the University can be found at http://hr.nd.edu/benefits/group-insurance/.

For all questions concerning insurance matters, visitors should write or call:

Office of Human Resources

200 Grace Hall, Notre Dame, IN 46556

574/631-5900; Fax: 574/631-8263

E-mail: askhr@nd.edu

At the end of the benefits orientation meeting, you will be issued a faculty identification card which you need in order to use the library and athletic facilities, obtain a parking permit, etc.

Stipends

Fellows receive their stipend via direct deposit into a US bank account on a monthly basis. Fall semester appointees will receive their stipend in five equal payments at the end of August, September, October, November, and December. Spring semester appointees receive five payments: January, February, March, April, and May. Visiting Fellows who do not have a US bank account can open an account with any banking institution soon after their arrival.

Tax Information

Federal, State and county income taxes are required to be withheld from Visiting Fellows’ stipends and, under certain conditions, Social Security FICA and Social Security - Medicare taxes may be required to be withheld as well. Foreign national fellows currently residing in a country that has a tax treaty with the United States that includes a teaching/researching article may be exempt from federal, state and county income tax. U.S. Visiting Fellows that have questions concerning payroll tax withholding should contact the Payroll Department at https://controller.nd.edu/payroll-services/. Foreign National Visiting Fellows with questions concerning payroll tax withholding should contact the Tax Department at hschindl@nd.edu.