Grievance Procedures

1. As a first step, students are encouraged to discuss a complaint with the specific faculty/staff member involved. However, we recognize that this is not always possible given the nature of the problem.

2. If the student is not able to discuss or is not satisfied with the outcome of the discussion with the faculty/staff member, they are encouraged to speak with the Graduate Program Director. Grievances with off-site clinical supervisors should be discussed with the Student Teaching Coordinator or the Graduate Practicum Coordinator, depending on the placement. 

3. If the student is not satisfied with the outcome at the level of the Graduate Program Director, the student is encouraged to talk with the Department Chair. 

4. If a resolution is not possible after doing steps 1-3 above, the Dean of the College of Interprofessional Health and Human Services can be consulted as a neutral party.

Other Resources include: 

• The Title IX office for Sexual Assault and Misconduct

• NBRET: Bias Reporting and Prevention  

• Council on Academic Accreditation: Complaints Against the Program. manages complaints against a program through the following process: 

  • The CAA will address concerns via the complaint process that are clearly related to a program’s compliance with accreditation standards. The CAA cannot intervene in disputes between individuals and programs, and cannot affect outcomes such as grade changes, reinstatement to the graduate program, employment, etc., as part of this complaint process.

  • Before filing a complaint, it is strongly recommended that you read Chapter XIII: Complaints in the Accreditation Handbook [PDF].

  • Complaints about programs must meet all of the following criteria:

    • Be against an accredited graduate education program or program in candidacy status in audiology or speech-language pathology

    • Relate to the Standards for Accreditation of Entry-Level Graduate Education Programs in Audiology and Speech-Language Pathology in effect at the time that the conduct for the complaint occurred, including the relationship of the complaint to the accreditation standards

    • Be clearly described, including the specific nature of the charge and the data to support the charge

    • Be within the timelines specified below:

      • If the complaint is being filed by a graduate or former student, or a former faculty or staff member, the complaint must be filed within one year of separation* from the program, even if the conduct occurred more than 4 years prior to the date of filing the complaint

      • If the complaint is being filed by a current student or faculty member, the complaint must be filed as soon as possible, but no longer than 4 years after the date the conduct occurred

      • If the complaint is being filed by other complainants, the conduct must have occurred at least in part within 4 years prior to the date the complaint is filed

      • *Note: For graduates, former students, or former faculty or staff filing a complaint, the date of separation should be the date on which the individual was no longer considered a student in or employee of the graduate program (i.e., graduation, resignation, official notice of withdrawal or termination), and after any institutional grievance or other review processes have been concluded.

  • Complaints against a program must be filed in writing using the CAA’s official Complaint Form [DOC]. The Complaint Form must be completed in its entirety, which includes submitting a waiver of confidentiality with the complaint. Failure to provide a signed waiver of confidentiality will result in dismissal of the complaint. The CAA does not accept complaints over the phone.

  • The complainant’s name, address, and telephone contact information and the complainant’s relationship to the program must be included in order for the Accreditation Office staff to verify the source of the information. The CAA does not accept anonymous complaints.

  • The complaint must include verification, if the complaint is from a student or faculty/staff member, that the complainant exhausted all pertinent institutional grievance and review mechanisms before submitting a complaint to the CAA.

  • Documented evidence in support of the complaint must be appended, including as appropriate relevant policies/procedures, relevant correspondence (including email), timelines of referenced events, etc. Do not enclose entire documents, such as a handbook or catalog; only the specific pages should be included that present content germane to the complaint. Page numbers to these appendices should be referenced in the complaint. Materials may be returned to the complainant if not properly organized to support the complaint.

  • The complaint must be complete at the time of submission, including the complaint, waiver, and all appendices; if a complainant submits an amended complaint, including providing additional appendices, it will void the original submission and initiate a new process and timeline.

  • All complaints and supporting evidence must be submitted in English, consistent with the business practices of the CAA.

  • The complaint must be signed and submitted with any relevant appendices via U.S. mail, overnight courier, or hand delivery—not via e-mail or as a facsimile—to: Chair, Council on Academic Accreditation in Audiology and Speech-Language PathologyAmerican Speech-Language-Hearing Association2200 Research Boulevard, #310a progRockville, MD 20850

  • The complainant’s burden of proof is a preponderance, or greater weight, of the evidence. It is expected that the complaint includes all relevant documentation at the time of submission.

  • Copies of the CAA’s complaint procedures, relevant Standards for Accreditation, and the Complaint Form are available in paper form by contacting the Accreditation Office at accreditation@asha.org or 800-498-2071. All complaint materials (completed and signed complaint form and relevant appendices) must be typewritten or printed from a computer.