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With Workday entering into its second year, the campus has become more efficient in many aspects.  Electronic processing and approvals have expedited processing time. To continue the efficiency and alignment with best practices, Financial Services will be reducing the frequency of settlement runs (accounts payable disbursements/check runs for supplier invoices, expense reports and miscellaneous and ad hoc payee payments) from twice a week to once a week.

Starting the week of July 1, 2026, the settlement run will be scheduled on Tuesdays only.  This is a change from the previous Tuesday and Friday settlement run schedule.

Department impacts and ensuring payments are included in the Tuesday settlement run

Accounts Payable prioritizes and processes fully approved and accurate invoices, expense reports, and payment requests in the order they are received via Workday.

To ensure MHC's suppliers and staff are paid in a timely manner, please remember to double check your entries for accuracy regarding all worktags before submitting them in Workday.   Please note that if documentation does not have all the required information and attachments and needs to be sent back to the department for correction, this can delay the payment.  It is imperative that all documents submitted follow college policies to streamline processing.

What if I have a time-sensitive payment request?

Emergencies happen and if you have a time-sensitive payment request, please submit it as usual and then reach out to the Accounts Payable staff via payables@mtholyoke.edu.  

In the tag line of the email please put Urgent - Invoice for payment.  Check to see if the invoice is approved for payment by looking in the process history.  If you do not see that the invoice is approved by Monday at noon, contact one of the Accounts Payable team members.

Additional questions

Please direct any questions to Arlene Rock, Director of Procurement & Accounts Payable, arock@mtholyoke.edu.