CATALOGING SINGLE ISSUES OF PERIODICALS, rev. September 12, 2006 (Danny Fermon)
All single issues will be cataloged as a serial record; the serial will be classified according to the subject of the entire run, not the single issue, or put in PER BOX.
The holding record will indicate which issue we own (in an 866 field) with any special title or information added in (), e.g. v.3:no.4(1956:April)$z(special issue on Guernica). Distinctive titles should also be indicated in the 246 field for the serial record.
The subject content of the single issue will be brought out in one of four ways.
1) The appropriate subject heading(s) will be added to the serial record with the nonstandard subdivision, $vSpecial periodical issues.
2) The issue will be analyzed.
3) Nothing extra will be added.
4) Any relevant article will be indexed.
Determine which method to use by considering the following:
· if speed of cataloging is a concern, prefer (1)
· if the issue (or article in it) concerns MoMA use (2 or 4)
· if the issue (or article in it) needs multiple access points including author(s) prefer (2 or 4)
· if the issue is in a serial that is indexed in general indexes prefer (3)
· if subject headings that would be assigned to the issue’s contents are not different from those that are assigned to the serial as a whole prefer (3)
· otherwise prefer (1)
If more than one special issue of a serial needs to be cataloged reexamine the treatment of the serial.
RETROSPECTIVE
use method (2) to record our holdings; if multiple single issues are concerned we will considering cleaning up the record and consolidating the issues using one call number or as a periodical later.