These instructions are for adding inventory – i.e. holdings records and item records – for print monographic holdings (i.e. books). For other material types and formats, see special instructions on the ALRC wiki.
Search the record to which you want to add inventory in Alma
From the Record View, select Push to MDE and then select Show MDE
Or, from the All Titles view, select Edit Record
From the Add Inventory menu, select MoMA Holdings for Books QNS
If necessary, edit the default location code in holdings field 852 $c (and, if necessary, $b)
If the bibliographic record contains an LC call number in field 050, select Save
Or, if the record has a local call number, change holdings field 852 first indicator to 8, then copy the call number from bibliographic field 852 $h, paste it into holdings 852 $h, delete holdings 852 $i, and select Save
From the Add Inventory menu, select Add Item
From the Material type field drop-down menu, select Book (or other, as applicable)
From the Item policy field drop-down menu, select Book (or other, as applicable)
Where applicable, fill in additional fields, e.g. volume number in Description field, or copy number (if adding an additional copy for a location that already has one) in the Copy field
Scan a barcode into the Barcode field
If item record has not automatically saved and closed, select Save