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How to use the Time Away from Office Calendar
How to use the Time Away from Office Calendar
Goal: Communication with the team about where people are and when they are unavailable.
Key:
OOO/OFF/OUT: Out of Office (such as PTO or Disability Leave)
Location name: eg. Saco
Vacation (Also OOO): Rest, recovery and rejuvenation!
TIP: + Google Calendar
You can subscribe or add a Google calendar to you list of calendars using +Google Calendar button in the lower right of the embedded calendar.
We use this calendar to communicate where we are to the team. Since we have many locations and may be spread out, its important to communicate our whereabouts so people know how to reach us or if they can not because we are out.
Think of this as an advanced (IN/OUT) office board.
Expectations for OOO Time Away from Office Communications
Expectations for OOO Time Away from Office Communications
Goal: Improve our communication around absences so that each of us is better able to plan for and complete our work together.
Everyone must add their Out of Office (OOO) time in the ASU Time Away From Office calendar.
Add time away from the office for any reason, (eg. sick, personal etc.). Beyond indicating OOO we do not need to add the reason to the calendar. We do, however, need to communicate the reason to our supervisor and ask for vacation/personal time in advance of taking it or communicate you will be using disability time so that your supervisor is aware and can approve when entered into your timesheet.
Because we are distributed and depend on each other to complete our work we need to not only communicate with our supervisors but also with the team when we plan to be out of office.
IMPORTANT: Send a brief message to team members affected by your time out when you plan to be OOO.
This message is sent as soon as you are aware that you need to be out and as much in advance as possible. A reminder message may be needed if you are planning to be out several weeks in advance.
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