Role Descriptions
Parent Working Group
The main role of the PWG is to build strong working relationships among parents, teachers and schools, in support of students. This can include recruiting and coordinating volunteers, providing special recognition in awards ceremonies or through other activities, organizing parent education events, planning teacher appreciation activities and much more..
Room Parents
A room parent facilitates communication between parents and the teacher, school administration, and Parent Working Group (PWG), and supports the teacher in needs that may arise.
Board
Chairperson
The role as a leader is to guide, encourage, and facilitate
Meet with the school Principal and Head of School when necessary
Assist in recruiting and retaining members
Design a calendar for the year of PWG activities, and orders PWG materials needed for the year
Prepare written agendas for all meetings
Sends an announcement of the PWG meeting (date and time)
Direct all PWG meetings and discussion
Secretary
The secretary is responsible for keeping an accurate record of the proceedings of association meetings. These records are the permanent history of the PWG. Promptness and accuracy are key to this job, and a PWG’s bylaws or standing rules may contain specific requirements about when minutes must go out.
At the meeting, the Secretary:
Takes attendance
Presents the draft of the minutes of the previous meeting
Takes minutes
After the meeting, the Secretary:
Ensures the approved minutes are included in the permanent record of the association. The secretary should have these items on hand at all meetings:
Minutes of the previous meeting and pertinent attached reports
List of unfinished business to be discussed
Current membership list
List of all board members and all committee chairs
Materials for note/minute taking
Sends out the agenda and any pertinent documents necessary prior to the next meeting, including the draft of the minutes of the previous meeting
Treasurer
Web admin
Manage and maintain the PWG site
Event Coordinator
Fundraising Coordinator
Family Coordinator
Lunch & Snack Coordinator