Ch1: Getting Started with Google Sheets

To create a new Google spreadsheet:

1. While viewing your Google Drive, click New and select Google Sheets from the drop-down menu.

The spreadsheet will appear in a new browser tab.

To name your spreadsheet, locate and select Untitled spreadsheet at the top of the page. Type a name for your spreadsheet, then press Enter on your keyboard.

Your spreadsheet will be renamed.

Whenever you need to view or edit your spreadsheet, you can access it again from your Google Drive, where it will be saved automatically.

You may notice that there is no save button. This is because Google Drive uses autosave, which automatically and immediately saves your files as you edit them.

Spreadsheet Title

By default, any new spreadsheet is named Untitled Spreadsheet. Click the title to rename the spreadsheet.

Saved Changes Notification

Google Sheets automatically saves your changes as you work. The saved changes notification lets you know your spreadsheet has been saved.

Navigate to Google Sheets Home Screen

Click this icon to navigate back to your Google Sheets homepage.

Toolbar Menu

You can use the toolbar menu options to edit and modify your spreadsheet in various ways. Click a menu and select the desired action from the drop-down list.

Collaboration Options

Collaboration options allow you to share your spreadsheet with others and make comments as you work.

Shortcut Toolbar

This toolbar provides convenient shortcut buttons for formatting the data in your spreadsheet, like font size, text alignment, and text color.

Formula Bar

You can use the formula bar to enter and edit data, functions, and formulas for a specific cell.

Column

A column is a group of cells that runs vertically from top to bottom. Columns are identified by letters. Column C is selected in this example.

Cell

Each rectangle in a spreadsheet is called a cell. A cell is the intersection of a row and a column. Click to select a cell. Cell A1 is selected in this example.

Row

A row is a group of cells that runs horizontally from side to side. Rows are identified by numbers. Row 9 is selected in this example.

Sheets Toolbar

Every spreadsheet can have multiple sheets. Select the sheet tabs to navigate among sheets, and click the plus sign (+) to add a new sheet.

Cell basics

Every spreadsheet is made up of thousands of rectangles, which are called cells. A cell is the intersection of a row and a column. Columns are identified by letters (A, B, C), while rows are identified by numbers (1, 2, 3).

Each cell has its own name—or cell address—based on its column and row. In this example, the selected cell intersects column C and row 10, so the cell address is C10. Note that a cell's column and row headings become darker when the cell is selected.

You can also select multiple cells at the same time. A group of cells is known as a cell range. Rather than a single cell address, you'll refer to a cell range using the cell address of the first and last cells in the cell range, separated by a colon. For example, a cell range that included cells A1, A2, A3, A4, and A5 would be written as A1:A5.

In the images below, two different cell ranges are selected:

• Cell range A2:A8

Cell range A2:B8

Understanding cell content

Any information you enter into a spreadsheet will be stored in a cell. Each cell can contain several different types of content, including text, formatting, formulas, and functions.

• Text: Cells can contain text, such as letters, numbers, and dates.

Formatting attributes: Cells can contain formatting attributes that change the way letters, numbers, and dates are displayed. For example, percentages can appear as 0.15 or 15%. You can even change a cell's background color.

Formulas and functions: Cells can contain formulas and functions that calculate cell values. In our example, SUM(B2:B8) adds the value of each cell in cell range B2:B8 and displays the total in cell B9.

To select cells:

To input or edit cell content, you'll first need to select the cell.

1. Click a cell to select it.

2. A blue box will appear around the selected cell.

You can also select cells using the arrow keys on your keyboard.

To select a cell range:

Sometimes you may want to select a larger group of cells, or cell range.

1. Click and drag the mouse until all of the cells you want to select are highlighted.

2. Release the mouse to select the desired cell range.

To insert cell content:

1. Select the desired cell.
   

Type content into the selected cell, then press Enter. The content will appear in the cell and the formula bar. You can also input content into and edit cell content in the formula bar.

To delete cell content:

1. Select the cell you want to delete.

2. Press the Delete or Backspace key on your keyboard. The cell's contents will be deleted.

To copy and paste cells:

It's easy to copy content that is already entered into your spreadsheet and paste this content to other cells.

1. Select the cells you want to copy.

2. Press Ctrl+C (Windows) or Command+C (Mac) on your keyboard to copy the cells.

Select the cell or cells where you want to paste the cells. The copied cells will now have a box around them.

Press Ctrl+V (Windows) or Command+V (Mac) on your keyboard to paste the cells.

To cut and paste cells:

Unlike copying and pasting—which duplicates cell content—cutting and pasting moves content between cells.

1. Select the cells you want to cut.
   

1. Press Ctrl+X (Windows) or Command+X (Mac) on your keyboard to cut the cells. The cell content will remain in its original location until the cells are pasted.

2. Select the cell or cells where you want to paste the cells.

Press Ctrl+V (Windows) or Command+V (Mac) on your keyboard to paste the cells.

There may be times when you want to copy and paste only certain parts of a cell's content. In these cases, you can use the Paste Special option. Click Edit in the toolbar menu, hover the mouse over Paste Special, and select your desired paste option from the drop-down menu.

To drag and drop cells:

Rather than cutting and pasting, you can drag and drop cells to move their contents.

1. Select a cell, then hover the mouse over an outside edge of the blue box. The cursor will turn into a hand icon.

Click and drag the cell to its desired location.

Release the mouse to drop the cell.

To use the fill handle:

There may be times when you want to copy the content of one cell to several other cells in your spreadsheet. You could copy and paste the content into each cell, but this method would be time consuming. Instead, you can use the fill handle to quickly copy and paste content from one cell to any other cells in the same row or column.

1. Select the cell you want to use. A small square—known as the fill handle—will appear in the bottom-right corner of the cell.

2. Hover the mouse over the fill handle. The cursor will change to a black cross.

Click and drag the fill handle over the cells you want to fill. A dotted black line will appear around the cells that will be filled.

Release the mouse to fill the selected cells.

Using the fill handle to continue a series

The fill handle can also be used to continue a series. Whenever the content of a row or column follows a sequential order—like numbers (1, 2, 3) or days (Monday, Tuesday, Wednesday)—the fill handle will guess what should come next in the series. In our example below, the fill handle is used to extend a series of dates in a column.

Challenge!

1. Open Google Sheets and create a new blank spreadsheet.

2. Change the spreadsheet title from Untitled Spreadsheet to Practice Spreadsheet.

3. In cell A1, type the date using the format M/D/YY (for example, 5/30/17).

4. Use the fill handle to place dates in cells A1:A10.

5. Use drag and drop to move the dates to cells B1:B10.

6. Delete the content in cell B5.

7. When you're finished, your spreadsheet should look something like this: