Visualize your tournament

1. What is the theme of the tournament?

2. Initial cost assessment

   1. What will you be selling

      1. Snacks, games, merchandise, marketing

      2. What prizes will you be giving out for 1st, 2nd etc...

      3. Payroll and staff roll arrangements

      4. Purchase hardware and software costs

3. Hardware and software setups

   1. Arrange for personal to set up tournament

      1. hardware setup

         1. computer, console and input devices

         2. marketing and streaming

      2. software and game setup

         1. chairs, tables and device location

   2. Tournament tracking

      1. physical vs virtual

4. Payroll

   1. organization

   2. setup (who and what is set up)

   3. hosts

      1. venu

      2. tournament tracking

      3. merchandise sales and ordering

   4. game tracking tournament

      1. brackets

      2. prices

   5. marketing

      1. calendars

      2. video streaming

   6. pre tournament announcements

   7. post tournament announcements (awards)

5. Prize and setup

   1. make sure to have the tournament announcements and directions posted

   2. make sure to have everything you need before the start of the tournament

      1. generally speaking cash prizes are not acceptable so trophies, gift cards and tangible prizes are acceptable and can be used as tax write offs

   3. Make sure the post tournament arrangements are followed and are simple so that everyone is happy during the entertainment

6. Marketing is where you will monetize your tournament

   1. make sure to have plenty of food and drinks for the guests

   2. make sure to have permits taken care of prior to the tournament if need be

   3. make sure music and video rights are not violated

   4. make sure to purchase your merchandise and assign proper margins for resale

   5. make sure prizes are acceptable.

   6. Tracking and awarding players that are escalating should be done in real time and accessible by everyone in the tournament.

   7. games being played should be balanced so players cannot manipulate the game play

   8. Theming the tournament is probably the most and least element of the tournament

      1. theming can help with the recurrence of patrons and become the talking points of the tournament or elements that help your tournament be rememberable

7. After these have all be examined it is important to calculate a forecast, balance sheet and profit loss statement.

   1. We do this so we can track where the successes occur and areas of opportunity