Visualize your tournament
What is the theme of the tournament?
Initial cost assessment
What will you be selling
Snacks, games, merchandise, marketing
What prizes will you be giving out for 1st, 2nd etc...
Payroll and staff roll arrangements
Purchase hardware and software costs
Hardware and software setups
Arrange for personal to set up tournament
hardware setup
computer, console and input devices
marketing and streaming
software and game setup
chairs, tables and device location
Tournament tracking
physical vs virtual
Payroll
organization
setup (who and what is set up)
hosts
venu
tournament tracking
merchandise sales and ordering
game tracking tournament
brackets
prices
marketing
calendars
video streaming
pre tournament announcements
post tournament announcements (awards)
Prize and setup
make sure to have the tournament announcements and directions posted
make sure to have everything you need before the start of the tournament
generally speaking cash prizes are not acceptable so trophies, gift cards and tangible prizes are acceptable and can be used as tax write offs
Make sure the post tournament arrangements are followed and are simple so that everyone is happy during the entertainment
Marketing is where you will monetize your tournament
make sure to have plenty of food and drinks for the guests
make sure to have permits taken care of prior to the tournament if need be
make sure music and video rights are not violated
make sure to purchase your merchandise and assign proper margins for resale
make sure prizes are acceptable.
Tracking and awarding players that are escalating should be done in real time and accessible by everyone in the tournament.
games being played should be balanced so players cannot manipulate the game play
Theming the tournament is probably the most and least element of the tournament
theming can help with the recurrence of patrons and become the talking points of the tournament or elements that help your tournament be rememberable
After these have all be examined it is important to calculate a forecast, balance sheet and profit loss statement.
We do this so we can track where the successes occur and areas of opportunity