12.1 Tools
The District agrees to provide all tools, equipment, and supplies reasonably necessary to unit employees for performance of employment duties. If an employee provides tools or equipment, belonging to the employee, for use in the course of employment, he/she must first obtain written authorization from his/her supervisor which shall also include a replacement cost value after an inspection of said tools and equipment. The District agrees to provide a safe place to store the tools and equipment, and agrees to reimburse the employee for any loss or damage not the fault of the employee or for the replacement cost of the tools resulting from normal wear and tear, provided the employee is not entitled to recover from a private policy.
12.2 Replacing or Repairing Employee’s Property
Providing the employee has obtained prior written permission from his/her supervisor for personal property to be used in the course of employment, the District shall fully compensate all unit employees for loss or damage to such personal property which is not the fault of the employee provided the employee is not entitled to recover from a private policy.
12.3 Safety Equipment
Should the employment duties of an employee reasonably require the use of any equipment or gear to insure the safety of the employee or others, the District agrees to furnish such equipment or gear, or to reimburse the employee(s) for the full cost, upon prior written authorization, to procure such equipment or gear.
12.4 Physical Exam
The District agrees to provide the full cost of any medical examination required as a condition of continued employment.
12.5 Mileage
12.5.1 A unit member who is assigned to work at more than one District site in a workday will be compensated for any mileage between school sites which increase the mileage between home and work.
12.5.2 Any employee in the unit required, by prior written authorization, to use their vehicle on District business shall be reimbursed at the District approved rate per mile for all miles driven on behalf of the District. The mileage computation shall include mileage necessary to return to the employee’s normal job site after the completion of District business. This amount shall be payable in a separate warrant drawn against District funds. The employee shall submit a signed claim and include all required receipts as required by Governing Board policy.
12.5.3 No employee shall be requested or ordered to use his/her vehicle for District business except by written authorization by the District.
12.6 Meals and Lodging
Any employee in the unit who, as a result of a work assignment must have meals or be lodged away from home, shall be reimbursed by the District. The employee shall not be reimbursed beyond the maximum District guideline of approved cost of expenses. Prior approval, in writing by an employee’s supervisor, must be filed subsequently for expense reimbursements. Where possible, in the case of necessary lodging, the District shall provide advance funds or reservations for the employee. All claims must be signed and have required receipts attached and be submitted in accordance with Governing Board policy.