How-To Order Transcripts

Distributing Transcripts to Post-Secondary Institutions:

The Ministry of Education distributes transcript information to post-secondary institutions (PSIs) following the selection of a PSI by a student in the StudentTranscripts Service (STS). Distribution occurs through a variety of mechanisms. For PSIs with XML data transfer capabilities, transcripts will be sent throughout the year. For PSIs on the electronic batch process, interim transcript information will be sent in early May, and final year-end transcript information distributed in late July. 

How to Use the StudentTranscripts Service:

Students can access the StudentTranscripts Service at the new StudentTranscripts Service website. To get started, students will pick the type of student they are (for example, current student, former student or returning user). They will then select ‘Order’ which is found on the top right corner or left tab and then select ‘Register’ to create a Basic BCeID account to access their transcript information.

Students must create a Basic BCeID account to access their information. Students need only complete their PSI selections once in the current school year. Students may add to their selections at any time up through July 10, 2019. Students may make up to 25 selections free of charge within six months after completing their last course. After six months, students will be charged $10 per transcript, payable on the StudentTranscripts Service.

Source: E-Mail from EDUC Student Certification Branch. Nov. 12, 2019

More Information

Post-Secondary Institution Selections Using the StudentTranscripts Service

About the StudentTranscripts Service (STS)

Students can get their transcript from their school or online using the StudentTranscripts Service (STS) at www.studenttranscripts.gov.bc.ca. Students can also view their Unofficial Transcript of Grades and can send transcripts directly to post-secondary institutions using STS.

What is included on a Ministry of Education transcript?

See Chapter 6 – Student Credentials in the BC Graduation Program Handbook of Procedures for details about what is included on official transcripts, as well as a sample Transcripts of Grades.

How can students send their official transcripts to Post-Secondary Institutions (PSIs)?

Current students can order interim or final grades to be sent to PSIs directly from the Ministry of Education. They may also be able to authorize select PSIs to retrieve ongoing transcript updates.

 How and when the transcript information is sent will depend on the PSI and option selected by the student (see Help Resources page for more details). 

 Students may make up to 25 PSI selections free of charge within six months of completing their last course. After six months, all STS users are charged $10 per transcript.

 How do students get their own copy of a final, official transcript?

The Ministry of Education no longer automatically mails a student’s final transcript to them after graduation. Students must first confirm their current address by placing an order through the STS website and choosing the “Send a Printed Transcript by mail” option. The $10 fee is waived for the first printed transcript order placed within six months after the student has completed their last course. 

More information on the StudentTranscripts Service

Three how-to videos provide detailed walk-throughs of service registration and ordering options:

• Registering for a BCeID and Accessing the StudentTranscripts Service

• How to order and send a transcript to a Post-Secondary Institution

• How to send a transcript to an employer, yourself or anyone.

For a detailed resource, please also see the STS Help Manual.

Questions?

Email: StudentTranscripts@gov.bc.ca