PURCHASING PROCEDURES

ALL PURCHSES MUST FOLLOW ALL PROCUREMENT GUIDELINES. THE MANUAL CAN BE FOUND HERE.

AMAZON

Amazon purchases are only for school related purchases. You are not under any circumstance to make personal purchases using this account. All orders must be delivered to campus never to your home or other location unless otherwise instructed.

  1. Budget Managers are the only ones allowed to order via Amazon.

    • You should have received an invitation email from your bookkeeper to setup your LISD business account.

    • Please make sure you have available funds in your budget/activity account before placing any purchases. If you're not sure you can always email me and get a current running balance. (remember balances are always a few weeks behind as credit card purchases tend to take longer to post.)

  2. Please make sure you always type what budget is being used in the PO Number section (ex. Science budget/Art club activity acct). It will help speed up the approval process.

  3. In the shipping section there's a Deliver to subsection where you can type in your name (recipient).

    • By doing this your name will appear on the label when it's shipped.

    • Then just select the Rouse High School delivery address.

  4. Payment: There is no need to enter a payment option there is already a card(s) saved on file.

    • CTE please use card ending in x7711

    • Everyone else please continue using card ending in x1901.

  5. Amazon orders are sent to me for approval - When reviewing your order if I see something that doesn't seem to have an educational purpose; I will email you for clarification before I can approve it.

    • If you are ordering specific items for a lab make sure you email me the lab with the materials you ordered listed somewhere on the lab.

    • The lab will have to be attached to the order to justify the items purchased. Please check the food guidelines regarding food used in labs.

  6. If you are a Fine Arts/Athletics teacher please get with your respective bookkeepers for their Amazon purchases procedures.

    • If you would like to use your activity funds please create an Amazon list and send it to me. I can order it for you and charge it to your respective accounts. Please follow all activity accounts procedures before placing your order. Check the Budget/Activity funds section for more information.

SAM's Club

We do have membership to SAM's - you will have to follow the same ProCard check-out procedures for that. Please get with your bookkeeper for more information.

CLICK ON THE IMAGES BELOW FOR MORE INFORMATION

on Awarded Vendors/Digital Resources/Warehouse.

If your vendor does NOT appear on this list, you can email me and I will ask for special permission or try to get them approved. However, you are encouraged to try and use an approved vendor first.

How to get a vendor on the Awarded Vendor List (district website with Purchasing contacts)


DIGITAL RESOURCES/SOFTWARE

Never purchase software until it's been approved by technology - especially if it doesn't appear on the approved list.

What Resource Do I use? (handout)

Digital Request Process (how to)

Software Request (to review what software is already approved, not approved, and under review)


Check to see if your item is available from the LISD Warehouse. (Look at the Warehouse Catalog.) The warehouse stocks general supplies, paper, art, and classroom supplies. If it is available through the warehouse, please see/email your bookkeeper so a requisition can be entered.