CD-4, Project Completion or Approve Start of Operations
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CD-4 is the achievement of the project completion criteria defined in the PEP, the approval of transition to operations, and it marks the completion of the execution phase. The approval of CD-4 is predicated on the readiness to operate and/or maintain the system, facility, or capability. Transition and turnover does not necessarily terminate all project activity. In some cases, it marks a point known as Beneficial Occupancy Date (BOD) at which the operations organizations assume responsibility for starting operations and maintenance. The project team demonstrates that all project completion criteria defined in the PEP have been met. CD-4 documentation must clearly specify the scope accomplished, the TPC, KPPs met, and the completion date (month and year) as it relates to the original CD-2 Performance Baseline (PB) and latest approved baseline change. The date ESAAB signs the document represents the CD-4 completion date.
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Prior to CD-4
Verify that Key Performance Parameters (KPPs) and Project Completion Criteria have been met and that mission requirements have been achieved. The FPD will verify and document the scope accomplished, TPC, KPPs met, and the completion date as it relates to the original CD-2 performance baseline and the latest approved baseline change.
Issue a Project Transition to Operations Plan that clearly defines the basis for attaining initial operating capability, full operating capability, or project closeout, as applicable. The plan will include documentation, training, interfaces, and draft schedules. (Refer to DOE G 413.3-16A.)
Perform an Independent Project Review (IPR).
Conduct a formal assessment of the project's Readiness to Operate, as appropriate. Determine the basis for DOE acceptance of the asset and if the facility or area can be occupied from both a regulatory and a work function standpoint. Establish a beneficial occupancy/utilization date for the facility and/or equipment.
Finalize the Hazard Analysis Report.
The Project requires a Letter of Conformance from the EMS Manager to the Project Director that will be submitted as part of CD-4 documentation.
If applicable, complete and submit Contractor Evaluation Documents in accordance with FAR 42.15.
For projects with a TPC ≥ $100M, the Project Management Risk Committee (PMRC) will review and analyze the CD and make recommendations to the Energy Systems Acquisition Advisory Board (ESAAB), and the Office of Science before approval.
Post CD-4 Approval
Submit all CD documents to SC and OPA.
Finalize PARS II reporting (including reporting earned value data through completion of the PMB).
Within 90 days, submit Lessons Learned regarding project execution and facility start-up to Program Secretarial Officer (PSO) and PM.
Within 90 days, submit an Initial Project Closeout Report.
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