Assuring that certificated educators hold the appropriate credentials and authorizations for their assignments.  This is done by a cross reconciliation between CALPADS and CTC. 

A potential misassignment identified by CalSAAS through the comparison of CALPADS data from CDE and the credential data from the Commission.  Educators that do not hold an appropriate credential authorization relative to the course they are assigned will trigger an exception. Assignments which are vacant or which have a substitute noted as the teacher of record will also trigger exceptions.

There are three types of exceptions generated in CalSAAS:

1.  CALPADS Code, based solely on if the educator has the proper credential authorizations for the assigned CALPADS code. 

2. Special Education: Education Specialists are able to teach all subjects to their students, provided their credential authorizes them to serve within the disability areas of the students served.  Because of this, these educators are not subject to course code exceptions.  Instead, special education teachers are evaluated to determine if their credential authorization(s) authorize service for students within their primary disability areas.    

CalSAAS will output one Special Education exception per combination of educator (SEID), school (CDS Code), and disability area. The 14 disability areas that CalSAAS considers are:

2. • Autism

   • Deaf-Blindness

   • Deafness/Hearing Impairment

   • Emotional Disturbance

   • Established Mental Disability

   • Hard of Hearing

   • Intellectual Disabilities

   • Multiple Disabilities 

   • Orthopedic Impairment

   • Other Health Impairment

   • Specific Learning Disability

   • Speech or Language Impairment

   • Traumatic Brain Injury

   • Visual Impairment

3. English Learner: Different English Learner and Bilingual authorizations authorize different levels of instruction. CalSAAS is coded to detect when an educator is not appropriately authorized for each level of English Learner instruction.

There are six Education Service Codes that can be attributed to a course: 

• Primary Language Instruction and Designated and Integrated English Language Development (ELD) Instruction

• Designated ELD Instruction Only

• Integrated ELD Instruction Only

• Designated and Integrated ELD Instruction But Not Primary Language Instruction

• No English Learner Services

• Other English Learner Service

Integrated ELD: Instruction in which the state-adopted ELD standards are used in tandem with the state-adopted academic content standards. Integrated ELD includes specifically designed academic instruction in English (SDAIE).

Designation ELD: Instruction provided during a time during the regular school day for focused instruction on the state-adopted ELD standards to assist English learners to develop critical English language skills necessary for academic content learning in English. (ELD within course and content area.)

The district must review all exceptions within 60 days and submit determinations for each exception to our Monitoring Authority (SJCOE). 

Appropriate Assignment Determination:

• Selected only when the educator held the appropriate authorization for the assignment reported in CALPADS.

Core Setting Determination:

• Selected if teacher is assigned to teach in a core setting on the basis of a credential that authorizes service in a self-contained classroom (Multiple Subject Teaching Credential or Standard Elementary Teaching Credential)

• The assignment must meet the definition of a core setting as defined in EC §44258.1

Local Assignment Option Determination:

• Provisions within the Education Code and Title 5 Regulations

• The governing board of an LEA may place an educator in an assignment outside their credential's authorization

• Educator is considered legally authorized if specified criteria is met prior to placement

CALPADS Error Determination:

Selected if:

• reporting in CALPADS was incorrect and therefore did not reflect the true nature of the assignment as it existed on census date, AND

• the educator held the appropriate credential authorization(s) for the true assignment on census date. 

Alternate SPED Determination:

Selected if:

• the assignment is made on the basis of either a student's: 

  • alternate placement aligned with their IEP assessment and goals for the student's secondary disability areas, or

  • placement in a general education classroom on the basis of their IEPs direction to serve them in the least restrictive environment (LRE), AND

• the student's needs related to their primary disability area were being met by an appropriately authorized educator

Short-Term Waiver Determination:

• Selected if an educator was assigned on the basis of a short-term waiver on census date

Other Determination:

• Selected only in extremely rare instances in which no other determination is appropriate for the exception

• Monitoring authorities are responsible to ensure the proper usage of this determination.  Monitoring authorities have the ability to change determinations for any exceptions within their scope. 

Placement of a certificated employee in a teaching or services position for which the employee does not hold a legally recognized certificate or credential or the placement of a certificated employee in a teaching or services position that the employee is not otherwise authorized by statute to hold. 

• Determination is pre-populated based on CALPADS coding of the assignment or LEA

• May be predetermined as:

  • Local Assignment Option

  • Core Setting

  • Vacancies (999 SEIDs)

• Hidden Predetermined Exceptions

• Assignment Monitoring Resources

• CalSAAS Information

• Appropriate Credentials for CALPADS Course Codes