Accounts Payable

The Accounts Payable (AP) module provides support for the accounts payable function in FMS4LA, starting with the vendor setup or maintenance and concluding with the disbursement as the final stage of the process.

• Vendor Maintenance: The vendor must be created and has an active status on the VCUST table before proceeding with any Accounts Payable transactions.

• Contract and Authority Budget: The budget is established when a service contract is signed or a reporting code is created for a council file, board order, or other authorities. 

• Encumbrance: This process is required to ensure that funds are set aside for specific purposes within the Contract and Authority Budget. 

• Payment Request: This process starts when the encumbrance (if required) is established, and the corresponding service and the vendor invoice are received. 

• Disbursement: Liquidates the payable and generates the disbursement. The disbursement may be in the format of an AD (check/warrant), EFT (Electronic Funds Transfer sent via the ACH Direct Deposit method), WIRE (Wire Transfer), or EPAY (Virtual Card Payment). 

If you need any assistance with the Accounts Payable function, please submit a  SNow Ticket.