Transcripts

Step-By-Step Instructions for Transcript Requests

For Common App Applications

1. Applying to Schools via Common App: Create an account through Common App (if you haven't already). Write down your Common App ID in a secure location. You will need this ID number to make sure your transcript gets to the right place from Parchment.

2. Add Counselor: Use the "My Colleges" section of the Common App to assign and invite your counselor to be a recommender (under the "Recommenders and FERPA" section). Make sure you type in your counselor’s name and email address correctly. Doing this will trigger an e-mail message to your counselor.

3. Create a Parchment Account: Create Parchment account using the school specific link/code given to you by your counselor. Remember to use a PERSONAL email.

4. Log in and access your school: Log in to your Parchment account and select your Fairmont High School from the list. 

5. Initiate transcript request: Click "Order" under your high school name. 

6. Select Common App as recipient: When choosing where to send your transcript, select "Common Application" as the destination. 

7. Enter Common App ID: If prompted, enter your Common App ID to ensure the transcript is linked to your application correctly. 

8. Review and submit: Double check your information and submit your transcript request. 

   1. Remember that if you are requesting a transcript to be sent to Common App, you only have to request it once and it will automatically be submitted to all of your Common App schools.

For Direct Applications (applying directly through the school's website)

1. Create Parchment Account: Create your account or log in to Parchment (remember to use a PERSONAL email).

2. Ordering: Search for your school, then click Order.

3. Destinations: You will see two destination options. One is to send your transcript to a school, business, or other organization. The other option is to send your transcript to yourself or another individual. Make a selection.

4. Order Details: You will then see the Order Details page where you can view your order and select if you would like to send your transcript now, or wait until the current semester's grades are in. Make your selection. Keep in mind that waiting will delay your request until the end of the semester.

5. Review: You will be able to review your order again. To make any changes, click Edit Order. Otherwise, click Continue.

6. Provide Consent: Lastly, you will see the Provide Consent page. This is where you (or your parent/guardian) authorizes Parchment to release your transcript from Fairmont to the school/university/institution of your choice.

7. Place Order: Once you place your order, Parchment will notify Fairmont and your order will be processed. 

Step by Step Instructions for Letters of Recommendation (LOR)

When requesting LOR's, please remember the following:

1. Request all LOR's, IN PERSON, from the staff member. 

2.  Please allow for AT LEAST 2 weeks for the staff member to write your LOR.

3. Provide your recommender with information you want included in your LOR. This could be any accomplishments, achievements, or accolades you want included in your letter.

4. Write a thank you note for your recommender. 

IF APPLYING THROUGH COMMON APP:

1. Log into your Common App account

2. Navigate to "My Colleges"

3. Select any of the schools on your "My Colleges" list

4. Click "Recommenders and FERPA"

5. Complete the FERPA Authorization Release

6. Invite your Counselor, for document submission purposes

7. Invite a recommender. This can include a teacher if they are submitting a recommendation letter, or "Other Recommender" if necessary for any other adult who does not work at Fairmont High School.

IF APPLYING DIRECTLY THROUGH THE SCHOOL'S WEBSITE:

1. Log into your Parchment account

2. Select "Order a Credential"

3. Click on "Letter of Recommendation"

4. Submit your request

5. Communicate with your recommender that they should send a PDF of their completed LOR to your counselor, via email