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Learning My Way L2-4 Skills, Behaviours and Personal Development

Systems and Processes

Introduction

Processes ensure we are all working in a consistent manner and systems enable us to work more effectively and efficiently. There have been huge advancements in technology over the last 10 years and businesses can operate in ways they never envisaged before. Just think of the changes to working practices since Covid 19 to consider how agile some companies can be with the right systems and processes in place.

The growth of video technology, websites and apps have changed the way many businesses interact with their customers and colleagues and bring a new flexible way to work and to do business.

Here you will find some resources to help you improve your skills and develop a better understanding of how we can all work more effectively now and embrace the future developments in technology and use them to our advantage.

Watch

For those of you who like to watch a short video, here are just a few interesting ones that consider systems and processes from different perspectives. These include how Artificial Intelligence is being used, how to improve processes through LEAN principles and the importance of effective systems and processes.

Systems and Processes in Business

We recognized systems were the missing piece to grow small and medium-sized businesses to the next level.

That said, like many, in the early days, we knew how important they were but we never saw them as urgent so as a consequence we never got around to doing anything about it.

Amazon Warehouse is Run by Robots?

Check out what is inside Amazon's warehouse! Amazon Robotic Fulfillment Centers (ARFC) are automated storage and retrieval systems used by Amazon to fulfill customer orders. They are large warehouses that use robots to move and store items, and to pick and pack orders for shipment.

What is Kaizen - The Lean Experts' Answer

Kaizen means "Change for Better".

It could be applied for:

A) Problem Solving

B) Improve the Standard

No process is perfect, and there is always room for improvement. You can do KAIZEN by following these 6 steps.

Cloud Computing In 6 Minutes | What Is Cloud Computing? | Cloud Computing Explained

Cloud computing is a popular practice involving the internet to store and manage your data on the internet. In this video on cloud computing, we'll take you through all of the basic concepts of cloud computing like what makes it unique, its different models, and more. So without further ado, let's jump right into cloud computing.

How will AI change the world?

Explore the current limitations of artificial intelligence and the possibility of creating human-compatible technology.

In the coming years, artificial intelligence is probably going to change your life— and likely the entire world. But people have a hard time agreeing on exactly how AI will affect our society. Can we build AI systems that help us fix the world? Or are we doomed to a robotic takeover? Explore the limitations of artificial intelligence and the possibility of creating human-compatible technology.

Generative AI Is About To Reset Everything, And, Yes It Will Change Your Life | Forbes

Whether you like it or not, generative AI like ChatGPT and Stable Diffusion are about to change not only how you work, but how the content you consume is produced. Forbes spoke with a number of leading voices in the AI space to determine both the benefits and the dangers of this next wave of technological innovation, and find out why both tech giants as well as cutting edge startups are racing to grab their share of the market.

Read

If you prefer to read, here you will find a range of articles that cover many different aspects of systems, processes and data. There are some interesting articles on the use of AI and automation; and covering the tools that support thinking.

Council Post: The Future Of AI: 5 Things To Expect In The Next 10 YearsIn this article, I take a step back to consider how artificial intelligence is poised to fundamentally restructure broader swaths of our economy and society over the next decade with five bold predictions that are informed by my expertise and immersion in the field.

Understanding Creativity: This article explains a wide range of techniques that helps you develop creative solutions to your problems.

15 Accounting Trends to Pay Attention to in 2023From tax policy changes, to regulation, to automation, we share the trends shaping accounting this year.

Tools for Systems Thinkers: The 6 Fundamental Concepts of Systems ThinkingIn this series on systems thinking, I share the key insights and tools needed to develop and advance a systems mindset for dealing with…

ChatGPT: Everything you need to know about OpenAI's GPT-4 toolOpenAI is back in the headlines with news that it is updating its viral ChatGPT with a new version called GPT-4. But when will this be available, how does it work and can you use it?

The Top 10 Tech Trends In 2023 Everyone Must Be Ready For

Systems Thinking: What, Why, When, Where, and How? - The Systems Thinkerf you’re reading The Systems Thinker®, you probably have at least a general sense of the benefits of applying systems thinking in the work-place. But even if you’re intrigued by the possibility of looking at business problems in new ways, you may not know how to go about actually using these principles and tools. The […]

How To Create Business Systems That Will Automate And Streamline Business GrowthEntrepreneurs and business owners face a common problem: Too much to do; too little time. The problem prevents business owners from growing their business, working on (not in) their business, spending time on the things that really matter. The problem eventually leads to burnout. The answer to this problem lies in systems. [...]

How Will Technology Change Accounting in the Future? | LSBF BlogRead this blog about how the future of accounting is transforming with technology and the benefits of technology in accounting.

Do

As with all knowledge, it only becomes truly useful when we start to use it! Here we have sourced a range of short courses to help you to develop your skills in different ways. Pick a course that interests you and start turning your knowledge into useful business skills

Free Excel 2016 Tutorial at GCFGlobalMicrosoft Excel 2016 is the spreadsheet application in the MS Office 2016 suite. Get help organizing and calculating data in this Excel 2016 tutorial.

How to get a business online - Courses - Google Digital GarageFind out how to build a digital presence, sell to customers online, and stay safe. Start our free course today to learn how to get a business online.

Elements of AIThe goal of the course is to demystify Artificial Intelligence (AI). It provides a gentle introduction to the basics that enables you to understand what is possible, and what isn't, and to recognise how AI is affecting our lives. After the course, you will be able to define and discuss AI, be critical about AI-related claims, explain the underlying technologies including machine learning and neural networks and understand the major implications of AI.

Natural intelligenceOne goal of artificial intelligence is to build machines that can operate in the real world, with all its noise and uncertainty. Much of what we want machines to do (see, recognise, navigate, move,...

Successful IT systemsInformation technology (IT) systems are a critical part of our world, in business and the public and voluntary sectors. They are often highly complex and interconnected combinations of technology, ...

Stretch Challenge Yourself

Learning to stretch our thinking skills is integral to accelerating our development. This is a really important part of the learning process, and gives you the opportunity to demonstrate your skills and show progression in your Apprenticeship.

Here are two challenges for you to pick from- should you choose to accept, this will help you to develop critical thinking, evaluation skills and encourage creativity.

Challenge 1

Select two different processes within your team or department. Analyse the strengths and weaknesses of how data is gathered; how data is checked to see if it was sufficient and how data was backed up and kept secure. Evaluate the strengths and weaknesses of both processes and conclude which process is more effective. Justify your conclusions and discuss this with your Talent Coach for some feedback.

Challenge 2

Select a manual process you currently use within your team. Critically evaluate the advantages and disadvantages of automating this process. Conclude whether automation would be a benefit or a disadvantage. Justify your conclusions and discuss this with your Talent Coach for some feedback.

Update your Learning Journal in OneFile with your evaluation and your reflections ready to discuss with your Talent Coach at your next review.

Reflect

Reflective practice is, in its simplest form, thinking about or reflecting on what you do. It’s a really important part of learning from experience.

Within your apprenticeship you will be encouraged to reflect throughout your programme, the reason for this is two-fold.

Regular reflection will accelerate your development and help you to identify areas to develop helping you to constantly move forward.
A summary or log of your reflections on your development will be required as part of your endpoint assessment activities. These reflections should demonstrate your ability to 'critically evaluate' your performance and development.

Reflection is a skill and practice will make it easier, it should also be an enjoyable experience and a chance to concentrate on what you need.

To support you to develop this skill we have gathered a range of resources and articles to help you find a reflective model that works for you.

Click on the button below to access the Reflective Practice page for additional resources.

Reflective Practice

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