Please carefully read the template and replace all required information and prompts.

You may copy and paste the below text or access an editable version via Google Docs.

Safety Reminder- Emergency Communication

As we enter the school semester, I want to remind you of XXXXX emergency communication procedures. Should an unexpected event, such as sudden severe weather, occur during the school day, our top priority is keeping your children safe.

In order to focus our attention on student safety during a district-wide emergency, communication efforts will be coordinated at the district level. We urge parents to please avoid telephoning the school or district, as phone systems and the resources to operate them could be inaccessible during extreme situations.

In a true emergency, events happen fast and situations can vary from school to school. We will do our best to keep you informed in a timely manner, especially as it pertains to early or delayed dismissal times, transportation issues, and any other changes to your child’s instructional day. Throughout the course of an emergency, we will use the following methods to communicate with you:

• Website (XXXXX): District-wide emergency messages and updates will be posted on the district home page as they develop.
• Blackboard (email and telephone messages): We will provide updated information as needed to all parent and emergency contact telephone numbers and email addresses in the system. This may be utilized for specific school sites.
• Local news media: When appropriate, we will make information available to local television and radio stations and will enlist their assistance in communicating with our audiences.

Please remember that we work very hard to keep your children safe at school. In the event of severe weather or other emergency where conditions outside the school are unsafe, we will shelter our students and staff in place and avoid sending anyone outside of the building until the threat has passed.

During such emergencies, we urge you to avoid coming to the school until you are notified that dismissals have resumed. If you choose to do so, there may be significant delays in our ability to release individual students to parents, as our priority will be maintaining the safety of the overall school population. When regular dismissal times or procedures are altered due to an emergency, we will have a student sign-out process in place for the safety of all concerned.

Every day we endeavor to stay focused on learning in a secure instructional environment; however, we are prepared for the unexpected. Planning ahead is our best safeguard. Thank you for partnering with us to keep our school safe.

Thank you,

XXXXX

Principal

Editable Google Doc: Safety Reminder- Emergency Communication

Safety Reminder- School Policies

The safety and well-being of our students and staff is a priority. Our goal is for all students to achieve high academic standards within a safe learning environment.

Because of recent events (XXXXX), we think it is important to remind parents and students about our policies to ensure a safe learning environment, and we ask that you review them with your children:

■ (List policies on weapons, drugs, gang/hate group dress or behavior, and threats or intimidation, visitor’s policies, etc.)

The school district has also provided for student safety with (name any new or upcoming programs or services that have been put in place). We will continue to evaluate and update our programs so that all students can enjoy a safe, positive school experience.

Our goal is to provide an educational program that honors diversity and academics and focuses on the needs of students. Thank you for your help and support of our efforts to accomplish this goal.

Thank you,

XXXXX

Principal

Editable Google Doc: Safety Reminder- School Policies Reminder

Safety Reminder- School Drills

NAME OF SCHOOL recently participated in a cooperative emergency crisis response drill with the XXXXX Police and Fire Departments. This drill was conducted to determine how a crisis situation might be handled should it occur at our school.

We will conduct other types of drills in the coming months. These drills are essential to implementing our Emergency Crisis Management Plan. Your child may come home and talk about (describe the drill procedures).

It is regrettable that we must plan and practice for such possible occurrences, but, in light of serious tragedies at other school sites, we feel that such drills are essential for the safety of our children.

Working together we can ensure that the educational process is allowed to continue in the safe, uninterrupted environment that our children deserve.

Thank you,

XXXXX

Principal

Editable Google Doc: Safety Reminder- School Drills