Table Coordinators Guidelines

1. SPECIFIC FOODS  

• ISL is a NO NUT school. Please communicate to your volunteers to not use nuts in the dishes, this also includes NO COCONUT (See detailed instructions here).

• Please ask the cooking volunteers to indicate on the label if the food contains specific ingredients like pork or Halal meat, if it is vegetarian, gluten-free, lactose-free, etc. 

2. LABELING DISHES  

• All dishes NEED TO be labeled (for food safety, speed at morning drop-off, organization in the kitchen, etc.).

• The drop-off label would need to specify if the food needs to be reheated for the service at 11:00 (EC-Y3) or 12:00 (Y4-Y6) or 12:30 (Y7-Y9 and Y12-Y13) or at 12:50 (Y10-Y11). 

• Dishes without food labels or unclear labels (e.g. without specification of the country/table) will be placed on a table in the Cafeteria on the left of the heating cabinets. If the country is not specified, it will not be possible to place the food on the correct cultural group table.

• Send out the labels to your volunteers. 

• Children with specific allergic needs, will need to be provided with lunch by their parents.

• Food labels (in pdf format) will be:

  • sent to table coordinators via CAP whatsapp chat

  • made available on the PTA webpage (International Day section)

• Printed labels will also be made available at the Reception from 26 March to 2 April in case you do not have a printer at home. 

3. WRITE NAMES ON BAKING DISHES, PLATTERS, ETC.   

• In addition to the compulsory labeling of all prepared dishes, please write your name on all your baking dishes, casseroles and plates, either with a marker or an additional name tag, to be able to find them at the end of the event. 

• Any unclaimed dishes, plates, bowls etc. will be put on a table in the Lobby for pick up until 11 April 2025, after this date they will be removed and placed in other location yet to be determined and communicated.  

• Use metal plates/trays (or disposable aluminum containers) for food that needs to be heated in the oven. DO NOT USE GLASS plates/trays for food that needs heating/cooking in the kitchen, glass can be used only for food that goes directly to the tables.  

• All trays/dishes that need to go in the oven or in the heating cabinets must have a max dimensions of 30cm x 70cm in order to fit.

4. FOOD DROP OFF  

• Food can be dropped-off in the morning of 2 April between 8:00 and 8:45 in front of the North Campus. 

• Tables will be setup outside for the food.  

• Secondary students and parents (volunteers) will meet you at your car and take your dish(es). There is NO need to park your car. The volunteers will make sure the dishes are labeled. If a dish is not labeled, the parent providing the food will need to do so before leaving the dish. 

• Volunteers will carry the dishes inside the kitchen where food will be stored as indicated on the label. 

• Morning peak is between 8:15-8:30; please arrive early on this day to spread out morning traffic.  

• No Food ID label = Traffic jams

5. PARKING  

• Parking at the school is limited. Please request that your server volunteers consider carpooling or parking at Lac de Sauvabelin during the day.

• Remember there is NO PARKING in these areas:

• Staff Parking = Spaces with number plates → Before 16h00

• EC Parking = Spaces with ECC → Between 8h00 - 8h30 and 15h00 - 15h45

• Parking is available from 08h30 to 16h00 at the front of the school.

• Parking is available from 08h30 to 14h45 in the EC parking. IT IS VERY IMPORTANT TO REMOVE YOUR CAR BY 14H45, as EC parents need these spaces for end-of-day pick-up.

• Police patrols the neighborhood, therefore, please do not park illegally. You may be fined.

• Also remember to observe the parking rules if you are parking at Lac de Sauvabelin or in the blue zones in the neighborhood, particularly by using your blue parking disc.

6. TABLE SET UP & PLAN  

• Final layout of tables is shared with you.

• No changes of table settings will be possible.   

• The tables, as according to plan, will be in the North Building Lobby and in the Cafeteria. 

• You can start setting up your table on Tuesday 1 April, from 16:00 to 18:00. 

7. DECORATIONS  

• Every table provides its own decorations. 

• Please make sure to use only Masking tape for decorations on the wall (NB: only the white wall in the Cafeteria can be used for hanging decorations since it is not a painted wall) and Blue Tack for the windows if necessary (use whiteboards if possible). Do not decorate the columns, please. PTA will be provided masking tape and blu tack.

• White tablecloths (in paper) will be provided (those who asked for it) by PTA to cover the table. 

8. KITCHEN  

• Depositing food: 

Parents can bring anything that needs to be kept in the fridge or freezer: 

• either on Tuesday 1 April between 8:00 and 10:00

• or on Wednesday 2 April between 08:00 and 10:00 

N.B.: no food that requires heating will be accepted in the kitchen on 2 April after 10:00 and must be taken directly to the table.

• For hygiene reasons nobody is allowed in the kitchen!  

• Food will need to be handed over to kitchen staff for heating. Rely on kitchen staff to heat up the main bulk of your food. 

• The kitchen team will organize themselves to reheat and place the dishes in the warming cabinets for the relevant service time. The warming cabinets will be placed in the cafeteria, in front of the self-service areas (tables in front of each cabinet), for parents to come and pick-up their dishes. There will be 3 cabinets, each with the relative service time on the door.

• Kitchen can only heat up food (unless previously arranged differently).

• You can use the microwaves in the cafeteria as back-up only.  

• Kitchen shutters will be closed. 

• The entrance to the kitchen is small, please just use it for dropping off food and or pick up your food from the heating cabinets/self-service areas. 

• ISL has allowed us also the use of the Primary kitchen on the first floor (Room NP109).

9. ELECTRICITY  

• Inform the ID coordinators how many electricity spots you need, preferably as few as  possible!  

• There can only be 2 devices connected per electricity spot!  

• Please bring your own extension cords if you need electricity.

• NO KETTLES to be used.

10. MICROWAVES  

• We can use 3 microwaves in the cafeteria  

• These microwaves are back up only. You still need to rely on the kitchen to heat up the main bulk of your food.

11. HYGIENE  

• Please use the wash area before starting your shift. The wash area is located in the middle of  the cafeteria, soap and tissues will be provided. 

• No serving food while you’re eating.  

• Disposable gloves will also be provided.

12. GROUP PHOTO  

• Group photo will be taken in the lobby at 10:30.