Online Testing
Student Login Information
Before setting up your first Online Assessment in Aware, it is recommended that you consult with your Grade Level or Department teachers to check the status of student online login information. Teachers are responsible for sharing Aware Online Testing login and password information. Student passwords need to be shared with students once, unless a student forgets their password or a new student enrolls. New students will need their password to be reset to the naming convention below.
Setting/Resetting student login information:
Login is the student ID#. Passwords are reset by teachers (only 1 teacher will need to do this and share the new password with the student)
In Aware, click on the Students tab on the left
Use the search bar to type the student’s name
Select the student. Their information will appear in the window to the right
Username/login is the student ID # found under the student name.
Passwords can be set by clicking on the Reset Password key icon. District password naming convention is FIRSTINITIALLASTINITIALstudentid#. However, some students have requested to change their passwords for security purposes and they may not follow the typical naming convention.
EX. Login: 123456 Password: FL123456
Administering an Online Test
NEW Online Test Proctoring Controls (Updated 20-21)
Aware: Online Testing Checklist.mp4Quick look at turning on an Online test with the new proctoring controls.
Aware: Updated Online Testing.mp4Step by step Online Testing - Updated look at the Online Test Proctoring features and preview the student view (7:31).
In the new test authoring interface, teachers will use the Online and Administration tabs to navigate all online testing options.
NEW Online tab: Online testing settings have been moved to a separate online tab.
Check your Online Testing settings to ensure the online test is toggled on (the default setting is set to ON). NEW: Set the Online Test Proctoring Controls to Teachers. The start and stop controls will be grayed out on this screen, but you will be able to access them in the Analyze Tab.
There is also an option to change the setting to interactive (both question and answer displayed on the same screen) or bubble sheet, if needed.
Online tests now have the option for browser lockdown, text to speech support, question randomization, and an embedded calculator. To find out more click here.
Administration tab: Teachers will notice two additional tabs within the Administration page to aid in assigning a test - Students and Collection.
Students tab: Under Additional Options there are five ways a student can be assigned a test. Choose which option best fits your campus:
Students in selected courses - select the appropriate course(s) for the test. If teachers are printing answer documents, this option will allow them to print by their rosters. Check the box next to each class that needs to take the test.
Students by their homeroom teachers - for each campus, select the teachers associated with that test.
All students in the test's grade level - if all students for an entire grade will be taking the test and the printed answer documents do not need to be organized by course or teacher, this option can be used.
All students at selected campuses - all students for each campus will be assigned the test for each campus that is selected. Tests are rarely made for multiple grade levels.
Selected teachers for printing - select the teacher associated with the test for each campus. Only the teacher will be able to print the answer documents, not administrators.
Collection tab: Teachers will use this to determine when and how the test will be administered.
The start and end dates determine when the test is available for students to take the test online. (The dates do not affect scanning for paper administration, but the dates need to reflect the window of dates a teacher wants to print the scantrons.) If you are having issues, check to make sure your test is set to Active not Pending.
Analyze tab: On the day of the test, teachers can access the start/stop controls and students supports from this tab. NEW
Click on Test Available at the top of the screen (this will only appear if your test is within the date range, set to active, and have selected Teacher for the online controls).
Scroll to find the name of your test, and click on the Online Test Proctoring icon to the far right of the test title (monitor and mouse icon). Once clicked, a green check mark will appear.
Next, click on the Online Test Proctoring tab along the top of the screen. You should now be able to see each class period.
If you still need to copy the login url for students in your Google Classroom, you can find it in the top right corner of the screen.
You can choose to Start All or Start Selected, as well as Stop All once the test is complete. Expand the class(es) and check the Select All box or check/uncheck individual students to activate the online test.
To turn on Student Supports, such as Text to Speech, click on the pen icon next to their name and select the support needed. You will need to do this individually for each student who needs the support.
There are five different statuses a student can have while taking the test:
not started
inactive - student has started but is not actively taking the test or has closed the test using "Exit Test" without submitting
in progress - actively taking the test
completed - student submitted the test and is waiting for manual grading
graded
Once the test is submitted for scoring, the responses will be visible.
*It is also strongly recommended that teachers click the Preview icon (magnifying glass) before administering their test to confirm all images, resources, and files are functioning properly.
Student View Tutorial
Logging In
Students will need to login to Eduphoria to take the test. Students will:
Open Google Classroom and click on the shared testing path url from the teacher.
Login with their Student ID number and password (the password is set by the teacher).
Select the appropriate online test available.
Answering Questions
Students answer each question by selecting an answer choice and then clicking Next.
To navigate between questions, either click the Question Number or use the Previous and Next buttons at the bottom of the screen.
Students click Review & Submit when they are finished answering questions.
Submitting Your Test
If students skipped any questions, the question numbers will be displayed on the Review & Submit page.
Students can answer any questions that are indicated as unanswered by clicking on the red box containing the question number to go back to that question.
Once all questions have been answered, click Submit to Score.
Using Online Testing Features - More information can be found here in the Student Supports for Online Testing Articles
Exit - If you need to exit your test and come back later to finish, click Exit. Your progress will be saved.
Calculator - If a calculator is available for students to use on the test, there will be a Calculator Icon. To turn on the calculator, click the icon. To turn it off, click the icon again.
Color Theme - Students can change the color scheme of the test window by clicking on the color that suits them best.
Speak Options - To have the questions and answer choices read aloud, in English or Spanish, students can click on the Speak Options icon at the top of the window. They can adjust the volume, speed, language, and gender of the voice from the pop-up window. Click on the icon next to the question and each individual answer choice to hear the test read aloud.
Zoom - Students can click on the Zoom icon at the top of the window to zoom the text and images in or out within the testing window.
Eliminating Answer Choices - To eliminate answer choices that students don't want to use, select the "-" symbol to the right of each answer choice. A line will strikethrough the answer choice and help students focus on the remaining answers. If students change their mind, they can reactivate the answer choice by clicking the "-" symbol again.
Flagging Questions for Review - Students can skip a question and come back to it later, or chose an answer to review later, by selecting the Flag Icon in the top right corner of the question box. This will flag the question in the Question Guide and place a flag icon next to the question number along the bottom of the screen. Click the flag icon again to unflag the question. When students click Review and Submit, they will be reminded they have flagged questions for review. To review the question or go back and answer it, click the box.
Add Note - Click on the + Add Note icon at the top right of the window to make notes about each question to review later. This tool is especially helpful if a question is flagged for review.
Question Guide - By clicking on the Question Guide icon in the top right corner of the testing window, students will see a summary of unanswered questions, flagged questions, and answered questions. Students can click on questions numbers from this window to direct themselves back to that question.