Veteran & Military Resource Center

Step 1: Confirm Eligibility & Get Command Approval: Complete this before applying to any school.

• Meet with your Education Services Officer (ESO) or Education Counselor at your military base/portal to confirm your Military Tuition Assistance (TA) eligibility and secure approval from your chain of command.

Step 2: Apply & Gain Admission to Your Chosen School: Ensure exact school name alignment.

▪️ Please visit Kapi’olani Community College – Admission website for more information.
▪️ For students who are transferring from other UH colleges/universities to Kapi'olani CC, you need to submit a Change of Home Institution form.

Step 3: Meet with an Academic Advisor for an Approved Education Plan: Required for TA portal submission.

• Connect with your academic advisor or counselor to create a formal degree plan. 

• You will need to schedule an appointment with your assigned Program Counselor or the VMRC Coordinator/Counselor. 

• During your appointment, the counselor will create a personalized degree plan for you. 

• Once completed, export or save the degree plan as a PDF or other official document.

Step 4: Submit Degree Plan & Request TA Approval via Military Portal: Mind your branch's specific deadlines.

• Upload your approved degree plan/educational document into your service branch’s education portal (e.g., ArmyIgnitED, Air Force Virtual Education Center, Navy College Portal). Request TA approval for your intended courses within your branch's required timeframe before classes start.

Step 5: Register for Classes: Complete through your student account.

• Once your TA setup/degree plan is accepted in the portal, register for your approved courses via STAR GPS Registration.

Step 6: Obtain & Submit Approved TA Voucher to Your School: Crucial step: Military branches do NOT send this automatically.

• Generate or download your signed, approved TA Authorization Voucher from your military portal. Submit it directly to Cashier’s Office at Ilima 106 or via UH FileDrop

Step 7: Pay Remaining Account Balances: TA covers tuition only

• Monitor your student financial account. TA funds will apply directly toward tuition costs. You are responsible for paying any remaining balances not covered by TA, such as mandatory student fees, course materials, or housing.

Step 8: Maintain Grades & Complete the Term: Automatic grade reporting.

• Complete your courses. Upon term completion, your school's registrar will report your final official grades back to the Department of Defense.

What is the SpouseWorks Scholarship? The SpouseWorks Scholarship (formerly MyCAA) provides funding to help eligible military spouses pursue education and training that supports their career goals. Whether you’re looking to start a new career, build new skills or continue your education, the SpouseWorks Scholarship can help you take the next step.

Step 1: Create Your Account via myAuth

• Visit SpouseWorks.mil and click "Log In" in the top-right menu. Log in with or create your myAuth account.

Step 2: Complete Your Profile & Accept Terms

• Fill out your profile with your background, prior education, work experience, and certifications.

• Accept the SpouseWorks Scholarship Terms and Conditions to finalize your registration.

Step 3: Schedule & Complete Your Special Consult (SC)

• Schedule the Session: Request a mandatory coaching session by starting a live chat on SpouseWorks.mil or calling 800-342-9647.

• Meet with Your Coach: Connect with your SECO Career Coach to discuss your personal interests, career goals, and ideal training programs.
  Note: Completing this Special Consult is required—no Education and Training Plan (ETP) can be approved without it. School involvement is not permitted during this step.

Step 4: Request an ETP from Your School

• Select an approved partner school.

• Request an Education and Training Plan (ETP) from the school official. The school will complete and sign the official template detailing your program, course codes, start/end dates, and tuition.

Step 5: Create Your Plan & Upload the ETP

1. • Log into your SpouseWorks account to set up your plan with your goals, selected school, and program details.

   • Upload the signed ETP document directly to your portal.

   • Allow up to 14 business days for SpouseWorks staff to review your submission.

→ If Approved: You will be authorized to request Financial Assistance (FA).

→ If Deferred: Your school must update and resubmit the ETP before approval.

Step 6: Request Financial Assistance (FA)

• Once approved, log into your account, select "Request Financial Assistance," and choose your school, plan, term dates, and courses.

• Submit this request directly through your portal without school involvement.
  Important Timing: You must request funding between 60 days prior and 1 day before your class start date. A separate request is required for each course/term.

Step 7: Verification, Course Completion & Invoicing

• School Authorization: Before class starts, your school cashier must locate your authorization letter in the AI Portal to verify funding. (Students must not start class before this is verified).

• Invoicing: The school will submit invoices via the AI Portal between the course start date and 60 days after the start date.

• Grades: The school will submit your final course grades within 60 days of the course end date to complete your program record.

Where to get additional information or assistance Schedule time with a career coach via live chat on SpouseWorks.mil or by calling Military OneSource at 800-342-9647.