Embedded Files
VA Enrollment Certification Process
Thank you for choosing Kapi‘olani Community College to continue your education. We look forward to working with you.
To begin the enrollment certification process, choose a link below that best describe you as a student and follow the steps for VA enrollment certification process.
I am NEW or TRANSFER student
I am NEW or TRANSFER student
The Kapi’olani CC School Certifying Official will make every attempt to process your GI Bill® Education Benefits Enrollment Certification Request (ECR) form within ten (10) business days of receipt of your request.
To prevent delays on your VA Education Benefits, please submit your completed ECR Form before:
December 15th – SPRING Term
April 15th – SUMMER Term
July 15th – FALL Term
VA Enrollment Certification Process
VA Enrollment Certification Process
STEP 1: Apply for VA Education Benefits
If you have not done so, apply for VA Education Benefits online through the VA website.
Once the VA approves your application, you will receive a Certificate of Eligibility (COE). Please send us a copy as soon as you receive it.
Note: While you are waiting for your COE, you may proceed to Step 2.
STEP 1: Apply for VA Education Benefits
If you have not done so, apply for VA Education Benefits online through the VA website.
Once the VA approves your application, you will receive a Certificate of Eligibility (COE). Please send us a copy as soon as you receive it.
Note: While you are waiting for your COE, you may proceed to Step 2.
STEP 2: Apply to Kapi’olani Community College
STEP 2: Apply to Kapi’olani Community College
▪️ Please visit Kapi’olani Community College – Admission website for more information.
▪️ For students who are transferring from other UH colleges/universities to Kapi'olani CC, you need to submit a Change of Home Institution form.
▪️ Students who are Non-Resident (for tuition purposes).
→ For Chapters 30, 33, 35, and 1606: submit a copy of your COE to Admission Office at kapinfo@hawaii.edu
→ For Chapter 31 (VR&E ): Submit a copy of your Authorization Form/PO to Admission Office at kapinfo@hawaii.edu
⇒ click here⇐ for more information about Resident/Non-Resident for tuition purposes.
Note: While your admission application is pending approval, you may proceed to Step 3. Please note that the Records Office will begin transcript evaluations only after you have been formally accepted to the college.
STEP 3: Request for Official Transcripts
STEP 3: Request for Official Transcripts
▪️ You must submit a Transcript Evaluation Request (TER) form.
▪️ For Military Transcript visit https://jst.doded.mil
Note: If your transcript(s) has not been officially evaluated, please make an appointment and email copies of your transcript to Shannon Sakaue at sks78@hawaii.edu for an unofficial transcript evaluation.
STEP 4: Register, ECR Form, COE, and Payment
Note: You may complete Step 4 even if your COE is still pending. We will hold your ECR form and process it once we receive your COE.
STEP 4: Register, ECR Form, COE, and Payment
Note: You may complete Step 4 even if your COE is still pending. We will hold your ECR form and process it once we receive your COE.
a. Make an appointment with your academic counselor to help you register for classes. Please note to contact the academic counselor assigned to your program/major.
You can find a list of academic counselors for each major here: https://www.kapiolani.hawaii.edu/support-and-campus-life/counseling/
b. Fill out an Enrollment Certification Request (ECR) Form.
c. Submit a copy of your Certificate of Eligibility (COE).
d. All Chapters must pay for your classes (except Chapter 31 VRE and Chapter 33- Post 9/11).
→ Attention Chapter 33 Post 9/11 recipients: To minimize debts and repayment to the Department of Veterans Affairs when students make changes to their schedule, the VMRC will not include your tuition and fees in your initial enrollment certification. This will not affect the educational benefits you are entitled to and you will be receiving your book stipend and housing allowance accordingly. We will be amending your enrollment certification to include the tuition and fees after the last day to withdraw from full-semester classes with a 50% tuition refund in Fall (mid-September), in Spring (mid-February), and in Summer (mid-July).
→ Attention Chapter 31 recipients: You need to notify your VRE Counselor to submit to send us your Authorization form. Your ECR will not be processed unless we receive a copy of your Authorization Letter/PO. Please contact your VR&E Counselor to obtain your PO.
a. Make an appointment with your academic counselor to help you register for classes. Please note to contact the academic counselor assigned to your program/major.
You can find a list of academic counselors for each major here: https://www.kapiolani.hawaii.edu/support-and-campus-life/counseling/
b. Fill out an Enrollment Certification Request (ECR) Form.
c. Submit a copy of your Certificate of Eligibility (COE).
d. All Chapters must pay for your classes (except Chapter 31 VRE and Chapter 33- Post 9/11).
→ Attention Chapter 33 Post 9/11 recipients: To minimize debts and repayment to the Department of Veterans Affairs when students make changes to their schedule, the VMRC will not include your tuition and fees in your initial enrollment certification. This will not affect the educational benefits you are entitled to and you will be receiving your book stipend and housing allowance accordingly. We will be amending your enrollment certification to include the tuition and fees after the last day to withdraw from full-semester classes with a 50% tuition refund in Fall (mid-September), in Spring (mid-February), and in Summer (mid-July).
→ Attention Chapter 31 recipients: You need to notify your VRE Counselor to submit to send us your Authorization form. Your ECR will not be processed unless we receive a copy of your Authorization Letter/PO. Please contact your VR&E Counselor to obtain your PO.
Remember:
→ If you want to receive or use your VA Education Benefits, you must submit ECR Form EACH semester
→ Any changes in enrollment must be reported to the VMRC immediately to avoid payment problems.
REMINDERS:
☑️ NON-CREDIT programs are not approved for VA Certification (i.e. Massage Therapy, Surgical Tech, Phlebotomy, etc.)
☑️ For a student who previously used VA education benefits at his/her previous college/university: Submit a Request for Change of Program or Place of Training (22-1995 form) via eBenefits website.
☑️ Failure to submit an ECR form or missing forms (e.g. COE, PO or Authorization Form, etc.) will delay the processing of your VA Certification to the DVA.
☑️ Please note that “verifying” and “certifying” your enrollment are two different procedures.
→ Certification is done by a school certifying official and lets VA know how many hours or credits you will be enrolled in so we can determine your payment rate.
→ Verification is done by you (Chapter 30, 35, 1607 &1606 recipients only) at the end of each month and lets VA know that your enrollment information has not changed.
I am CONTINUING or RETURNING student
I am CONTINUING or RETURNING student
The Kapi’olani CC School Certifying Official will make every attempt to process your GI Bill® Education Benefits Enrollment Certification Request (ECR) form within ten (10) business days of receipt of your request.
To prevent delays on your VA Education Benefits, please submit your completed ECR Form before:
December 15th – SPRING Term
April 15th – SUMMER Term
July 15th – FALL Term
VA Enrollment Certification Process
VA Enrollment Certification Process
STEP 1: Register for classes
STEP 1: Register for classes
▪️ Register for classes in STAR.
STEP 2: Submit ECR form
▪️ Fill out an Enrollment Certification Request (ECR) Form.
STEP 3: Pay for your classes
STEP 3: Pay for your classes
▪️ All Chapters must pay for your classes (except Chapter 31 VRE and Chapter 33- Post 9/11).
⇒ Attention Chapter 33 Post 9/11 recipients: To minimize debts and repayment to the Department of Veterans Affairs when students make changes to their schedule, the VMRC will not include your tuition and fees to your initial enrollment certification. This will not affect the educational benefits you are entitled to and you will be receiving your book stipend and housing allowance accordingly. We will be amending your enrollment certification to include the tuition and fees after the last day to withdraw from full-semester classes with 50% tuition refund in Fall (mid-September), in Spring (mid-February) and in Summer (mid-July).
⇒ Attention Chapter 31 recipients: You need to notify your VRE Counselor to submit to send us your Authorization form. We cannot process your ECR form without your Authorization Form.
REMINDERS:
☑️ NON-CREDIT programs are not approved for VA Certification (i.e. Massage Therapy, Surgical Tech, Phlebotomy, etc.)
☑️ For a student who previously used VA education benefits at his/her previous college/university: Submit a Request for Change of Program or Place of Training (22-1995 form) via eBenefits website.
☑️ Failure to submit an ECR form or missing forms (e.g. COE, PO or Authorization Form, etc.) will delay the processing of your VA Certification to the DVA.
☑️ Please note that “verifying” and “certifying” your enrollment are two different procedures.
→ Certification is done by a school certifying official and lets VA know how many hours or credits you will be enrolled in so we can determine your payment rate.
→ Verification is done by you (Chapter 30, 33, 35 and 1606 recipients only) at the end of each month and lets VA know that your enrollment information has not changed.
Student Responsibilities
Understand that you must submit ECR form if you want to use your VA education benefits and that you must promptly report any changes in your academic program (major, degree, etc.), courses, graduation date, or address to the Veteran & Military Resource Center.
Understand that the Department of Veterans Affairs (DVA) determines eligibility for educational assistance in all cases and you must call (888-442-4551) to report a change of address and direct deposit.
Must submit Kapi’olani Community College’s (Kapi’olani CC) Transcript Evaluation Request (TER) form and have all official transcripts (of all course work taken beyond the high school level, including Military Transcripts – AARTS, SMARTS, etc.) sent to Kekaulike Center – Ilima 102. You understand that Kapi’olani CC will determine the number of credits allowed for previous training and/or course work and report that information to the DVA.
Understand that you must have all majors and concentrations declared in order for any courses applicable to those programs to be paid for by the DVA. For example: if a course is listed for a concentration, the concentration must be declared or be in the process of being declared before DVA will pay.
Understand that remedial course(s) can be certified as part of your approved program, but only verifiable need has been established (e.g. placement test result). Remedial courses are taken below your placement level and/or self-reported cannot be certified for VA education benefits. Also, online remedial courses are not approved for VA certification.
Must report ALL changes in enrollment (i.e. add, drop, course cancellation, etc.) at the Veteran & Military Resource Center. Changes in course enrollment after the last day to drop courses may result in the retroactive loss of benefits unless DVA finds mitigating circumstances involved in the change. Loss of benefits could revert back to the first day of the term and may result in VA debt.
Understand only repeatable courses and courses that are failed or for which the grade does not meet minimum requirements for graduation may be certified for VA purposes if they are repeated. Contact VA Coordinator at Veteran & Military Resource Center for policy explanation.
You understand the course requirements for your Kapi’olani CC program and that only classes listed in the Kapi’olani CC catalog as “required” to obtain your declared degree program will be certified. Classes listed as “recommended” or “highly recommended”, etc., will not be certified.
You understand that the VA allows Kapi’olani CC to certify only those courses necessary to complete the graduation requirements for the approved Kapi’olani CC degree or certificate and that Kapi’olani CC cannot certify courses that are not required for Kapi’olani CC programs.
understand that enrollment in modular term (block or eight‐week and summer session) courses may be paid at a different rate as determined by DVA based on the number of credit hours and the length of the course unless your enrollment includes 12 semester credits (the amount considered full time for undergraduate students during a regular semester). Contact VA Coordinator at Veteran & Military Resource Center for policy explanation.
understand that you can only receive benefits for courses required for your degree or certificate program and that you must make satisfactory progress toward graduation/completion. You understand that withdrawal from courses and subsequent grades of ‘W’, ‘NC’, or ‘NP’ will likely result in student debt with the DVA. You understand that DVA will not pay for courses that you audit, take without credit, do not attend, or do not successfully complete and that VA will hold you responsible for any education benefit debt.
understand that grades of ‘incomplete’ must be completed by the end of the subsequent semester or VA benefits may be reduced or interrupted.
understand that if you are using Tuition Assistance / Tuition Assistance Top‐up and the GI BILL® concurrently for the same courses that this may constitute a duplication of federal benefits which is prohibited by law. It is your responsibility to ensure that there is no duplication of federal benefits.
understand that to keep your GI BILL® education benefits, you must maintain satisfactory academic progress (2.00 GPA) as detailed in the Kapi’olani CC catalog.
understand you must notify the Veteran & Military Resource Center if your eligibility for GI BILL® education benefits has exhausted/expired.
understand that you are required by the DVA to verify your enrollment through text, email, Ask VA, or phone. Veterans or service members can also verify their enrollment online. If a student has a question about verifying their enrollment, please advise them to review the enrollment verification webpage.
Chapter 30, 35, 1606 & 1607 only: you understand that if a change in enrollment causes your enrollment to drop below 12 credits (full time status), your benefits will be affected and if you dropped or attended less than ½ time, DVA will only pay your tuition and fees.
Chapter 33 only. you understand that if all your classes are exclusively distance learning training (Online, Cable TV, ITV, etc.) you will be entitled to half (1/2) the national average BAH rate. You understand that VA pays public in‐state or resident tuition and fees only. You understand that if a change in enrollment causes your enrollment to drop below full‐time status, your benefits will be affected and if you are attending at the half time (1/2) or less rate or on active duty or your spouse of an active duty member, you will not receive BAH. you understand that Kapi’olani CC will submit tuition and fees to VA after the last day to withdraw from full‐semester classes with 50% tuition refund.
understand that if you do not comply with VA guidelines your GI BILL® education benefits may be discontinued and you may be subject to VA debt.
understand that in accordance with FERPA, School Certifying Officials and VA Coordinator can review and discuss your academic record with DVA representatives.
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