1️⃣ Step One: Get to know DARS and Pre-ETS first...
DARS Pre-ETS Informational PPT
Then....
2️⃣ Step Two: Introduce DARS and offer students/families a DARS Pre-ETS Form.
Make a copy of the PRE-ETS Referral form: English or Spanish
Print the referral form and offer it to the student/family.
3️⃣ Step Three: The teacher submits the completed Pre-ETS Submission Form.
The form requires the following information to submit to DARS:
A completed Pre-ETS Form with SS#
Current IEP: PSGoals
Most Recent Psychological Report
Student Identification Number
4️⃣ Step Four: Upload form to VA IEP and File Original Referral in Cum Folder
5️⃣ Step Five: Check the status of the student's referral by clicking on this link
6️⃣ Step Six: An initial student/family meeting with the DARS Counselor/Transition Specialist will be scheduled. The person who submitted the referral will receive the Pre-ETS/transition meeting invite.
Forward meeting invitation to parents/student-Optional: Parent Send Home Letter
Review Pre-ETS Calendar: Future meeting dates- email shildebrandt@hampton.k12.va.us with the request.
Meeting notes and outcomes of services summaries are opportunities to support transition
If a student needs VR Services, the parent and student will need to schedule a meeting at the DARS office. Email Ayesha Cole to reach out to the family.
📍Directions: Map to the DARS Office in Hampton
✉️ DARS Counselor: Ayesha Cole (All Schools)
Email: ayesha.cole@dars.virginia.gov
Pre-ETS Interagency Release of Confidential Information and Referral Form
🦻DARS Counselor: Hearing Impaired: Sheri Shimada
🗓️ Scheduled IN-person DARS/Pre-ETS Meetings run 9 AM-2:30 PM, October-May
Hampton High School: First Monday
Kecoughtan High School: Second Tuesday
Bridgeport Academy: Third Monday
Bethel High School: Third Tuesday
Phoebus High School- Fourth Monday
Middle School Coordination will be held as requested.
Non-traditional Schools and HCS Affiliation as requested.
Some months may not go as scheduled if school is closed or testing is in progress.
A makeup scheduled day may be offered. Please check the Meeting Schedule for changes.
Please note that when using vendors through DARS, Vendors are required to collect additional intake paperwork for Pre-ETS. Each Vendor has a link to the paperwork needed for services below. Please share with students and families.
Pre-ETs Coordinated Services- Hampton High School
Vendor: Versability
POC: Vickie Greatwood
Pre-ETs Coordinated Services- Phoebus High School
Vendor: The Choice Group
POC: Ericka Neville
Pre-ETs Coordinated Services- Kecoughtan High School
Vendor: Wright Choices
POC: Tommy Debois
Pre-ETs Coordinated Services- Bethel High School
Vendor: Didlake
POC:
Other Vendor Forms:
IECIL
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