School Request

Step 1

For all Simultaneous Tier 3/SPED Evaluation Referrals, set up a meeting with MTSS coordinator, teachers, parents, and your school psychologist. If there are communication concerns, invite your SLP.

Step 2

At the meeting, review the evaluation process with parents and discuss options: Tier 2 interventions, Tier 3 diagnostic testing and interventions, special education evaluation, 504. Clarify parent concerns and next steps. Set up intervention plans for students’ areas of concern.

(**If the team thinks it is necessary to proceed directly to the special education evaluation, don’t delay the referral to collect RTI data. The interventions need to be set up right away, but can be implemented while you are submitting paperwork and the psychologist is evaluating.)

Step 3

Get B4 permission signed by parents. Upload to Infinite Campus.

Step 4

Screen student’s hearing and vision. Make sure passing hearing and vision (near and far) screenings are on Infinite Campus.

Step 5

Compile all available items using the Evaluation Referral Checklist on the Simultaneous Tier 3/SPED Evaluation Submission Form (under RTI Documents tab). All the forms mentioned on the checklist can be created on the Documents tab under RTI on Infinite Campus.

Step 6

School-based RTI Review Committee (RRC) (include MTSS coordinator, school psychologist, RTI lead teachers) will review file using the RTI File Review Checklist on the Simultaneous Tier 3/SPED Evaluation Submission Form (under RTI Documents tab) for guidance.

Make sure to obtain the necessary handwritten signatures of the committee members who were in attendance at the file review meeting, including your school psychologist and SLP (if applicable) and upload to Infinite Campus.

Step 7

Use the Additional Information/Special Circumstances document (under RTI Documents tab) to indicate why the file is being submitted as a Simultaneous Tier 3/SPED Evaluation Referral.

Step 8

Once file is complete and approved by your school-based RTI Review Committee, email Mindy Watkins and cc your school psychologist.

Use these guidelines for your email:

Subject: Student Name, Type of Referral (Ex. John Smith, Simultaneous Tier 3/SPED Evaluation Referral: School Request)

The body of the e-mail should include student’s full name, student number, date of birth, and any other valuable information.

The Simultaneous Tier 3/SPED Evaluation Submission Form, Additional Information/Special Circumstances form, and Hearing and Vision should be on Infinite Campus.

Step 9

Student Services will verify all required documents are on Infinite Campus and the student will be added to the Student Services Referral Log.

Sherry Taylor will send an email to the team (MTSS coordinator, psychologist, diagnosticians, special education coordinator, lead special education teacher, SLP-if applicable) stating the file is approved and a consent packet for a special education evaluation is being sent to the school. School then sends packet home to parents. The 60-day timeline for the evaluation report begins when the school (or anyone within the school system) receives the signed consent.

Step 10

If the consent to evaluate is sent back to the school, complete the portion at the bottom of the form indicating the date, the school name, and the individual at the school who received the form and return the form to Sherry Taylor immediately. When consent packet is received, Sherry will send the team another email.

Step 11

Have teacher(s) complete Teacher BASC-3(s). Put Teacher BASC-3(s) in the yellow folder for diagnostician.

Step 12

Contact diagnostician for WIAT and BVAT (if any Spanish language background).

Step 13

Schedule a Tier 3 meeting to review progress and modify intervention plan(s). Meetings at the Tier 3 level should be held every 4-6 weeks. After diagnostic testing is complete, schedule a Tier 3 meeting to review progress and modify intervention plan. Send home B7 notice to invite parents to Tier 3 meeting. Your school psychologist and SLP (if speech or oral language concerns are present) should be invited to the Tier 3 meetings.

Step 14

School psychologist and SLP (if applicable) will complete evaluations.

Step 15

Continue interventions and documenting progress monitoring data in Infinite Campus every 2-3 weeks. Continue meeting every 4-6 weeks, until the team meets to determine eligibility, to review the progress monitoring data, discuss the student’s progress toward the goal(s) and evaluate the effectiveness of the intervention(s). Invite parents, psychologist, and SLP (if applicable) to Tier 3 meetings.

Step 16

Special education teacher will set up an eligibility meeting – must be within 60 days of the receipt of signed consent form.

Step 17

Team meets to determine eligibility.

*Please Note: Files are only considered Simultaneous Tier 3/SPED Evaluation referrals if the student has not been previously approved for Tier 3. Parents can request an evaluation at Tier 3, but it is not a Simultaneous Tier 3/SPED Evaluation request due to the student already being approved for Tier 3. It would be considered a SPED Evaluation Referral.

August 2020

Hall County Student Services