Employees Leaving the District
Leaving Employment, Transferring, Retiring and/or Returning to work
Please note that email access, and access to all District systems, will be disabled on the date of termination. This includes the online pay stub system. Please verify/update your home address using the self service system before your last day of work. Correspondence (W2, benefit notices, etc.) will be mailed to the home address on file. If you move after you leave employment, please email your new address to hrprocessingcenter@greenville.k12.sc.us
You will access pay stubs after you leave employment via the online pay stub site. However, you must register as a former employee to access the site. Instructions are at Former/Inactive Employee Online Pay Stub Access
Sick Leave
Per Board Policy GBRI and Rule GBRIB, only employees eligible for retirement or transferring to a South Carolina State Agency/District that accepts sick leave transfer are eligible for sick leave payout or transfer of sick leave.
Loss of Accrued Sick Leave:
An employee loses accrued sick leave when the employee’s employment with the District terminates, with the following exceptions:
An employee transfers to any other school District in the State (according to the policy of that District).
An employee transfers to a State agency provided the transfer occurs without a break in service.
An employee is laid off or terminated under the Reduction in Force Policy or because of a loss of special funding and is subsequently re-employed within a two-year period, provided the employee does not accept a position with another District. If the employee returns after the two-year period, but prior to ten years from the date of termination, the employee shall receive half of the sick leave days accrued during the earlier employment, as long as the employee is not rehired in another District.
An employee who resigns in good standing, did not transfer to another school District, and is rehired within ten years of his effective date of termination is eligible for reinstatement of sick days not to exceed half of the number accrued on the date of termination.
Leaving Employment throughout the school year:
FINAL PAYCHECK ISSUED ACCORDING TO THE DISTRICT’S PAYROLL SCHEDULE
ENROLLED, ACTIVE INSURANCE BENEFITS
All active insurance benefits coverage ends the last day of the month in which you were employed. You are responsible for any insurance premiums through that end date. This may be different than the date of your last paycheck.
As applicable, COBRA continuation information will be mailed to address on file
Questions? Benefits email: benefits@greenville.k12.sc.us or call center: 864-355-0960
Retirement/Resignation – Employees considering retirement at the end of this school year are encouraged to make an appointment with the benefits department as soon as possible. To schedule your appointment, please email Benefits for scheduling options. If you are retiring you are required to provide a written letter of resignation/retirement to your supervisor. The supervisor, or designee, must submit to HR Processing, the letter from the employee along with the district termination form. A Retirement Celebration will be held on Wednesday, May 8 for all employees eligible to attend per GCSD guidelines.
All required documentation must be submitted to Human Resources by your supervisor by March 15 in order to be invited to attend the Retirement Celebration and receive your retirement gift at the event. Employees whose documentation is received between March 16 and April 30 will be invited to attend the Retirement Celebration, but they will not receive their retirement gift until after the event. Employees whose documentation is recevied after the April 30 deadline will be recognized at the May 2025 celebration.
Employees must meet Retirement Guidelines to be invited to the Retirement Celebration.
Employee must submit a letter of resignation to their supervisor.
A Termination of Employment Form must be sent by the employee’s supervisor to Human Resources (HR).
Once the retiring employee has confirmed their retirement date with benefits please complete the 2023 - 2024 Retirement Information Form for participation in the retirement celebration
Contacts:
Retirement Benefits Questions and to schedule an appointment - Benefits Department (benefits@greenville.k12.sc.us), 355-0960
Retirement Information Google Form and Participation in Retirement Celebration Guidelines; Questions – Deshaunna Leamon
Non 12 month salaried employees NOT RETURNING in 2024-2025:
FINAL PAYCHECK WILL BE ISSUED BASED ON THE DISTRICT PAYROLL SCHEDULE
ENROLLED, ACTIVE INSURANCE BENEFITS
All active insurance benefits coverage ends on the last day of the month you are employed. This may be different than the date of your last paycheck.
As applicable, COBRA continuation information will be mailed to address on file
Questions? Benefits email: benefits@greenville.k12.sc.us or call center: 864-355-0960
TRANSFERRING TO ANOTHER SC DISTRICT OR AGENCY
State in resignation notice and district separation/termination form
Failure to inform GCS of transfer could cause a lapse in insurance coverage and retro-active premium payments to reinstate coverage(s)
Submit the Sick Leave Transfer Request form to Payroll: payroll@greenville.k12.sc.us Form is processed after final pay has been issued
Non 12 month salaried or hourly employees RETIRING AND RETURNING in 2024-2025:
FINAL PAYCHECK WILL BE ISSUED BASED ON THE DISTRICT PAYROLL SCHEDULE
COMPLETE THE Notice of Intent to Retire FORM
Email completed form to: benefits@greenville.k12.sc.us for processing
Request a benefits/retirement counseling appointment as needed
REQUEST RE-HIRE CONSIDERATION FOR 2024-2025
Re-hire (in any position) is at the District’s discretion after a 30 day break in service
Retirees returning to work in a benefits eligible position CANNOT be covered as a PEBA retiree; benefits must remain through Greenville County Schools.
Retirees returning to work in a non-benefits eligible position are subject to provisions of the Affordable Care Act and Medicare Secondary Payer Laws; contact the Benefits Department: email: benefits@greenville.k12.sc.us or call center: 864-355-0960. Download Working Retiree Notice for IMPORTANT information.
Non 12 month salaried and hourly employees RETIRING AND NOT RETURNING for 2024-2025:
COMPLETE THE Notice of Intent to Retire FORM
Email completed form to: benefits@greenville.k12.sc.us for processing
Request a benefits/retirement counseling appointment as needed
FINAL PAYCHECK WILL BE ISSUED BASED ON THE DISTRICT PAYROLL SCHEDULE
ENROLLED, ACTIVE INSURANCE BENEFITS
All active insurance benefits coverage ends on the last day of the month you are employed. This may be different than the date of your last paycheck.
As applicable, COBRA continuation information will be mailed to address on file
Questions? Benefits email: benefits@greenville.k12.sc.us or call center: 864-355-0960
Disclaimer: The information on this webpage is intended to be a general summary of information. It is not intended to take the place of written law, regulations or actual documents that govern District and/or PEBA programs. Please note only PEBA can determine eligibility for retiree insurance or other benefits.