4 Request Funding

Title III Supplementing & Supplanting Assurances:

These assurances are based on guidance from NDE's State and Federal Grant Management Requirements and Guidance (October 2018).

• This service, item, or event directly and solely benefits the district’s English Learners and/or their families.  If other funds are being used to provide the same thing to other non-EL students, then Title III funds cannot be used.  

• This service, item, or event SUPPLEMENTS those required and expected by other federal, state, or local funding sources.  In other words, “In the absence of these funds, would the district need to provide it?  If yes, then Title III funds cannot be used” (NDE State & Federal Grant Management Requirements & Guidance, 2018, p. 33.)

• This cost is necessary and reasonable to further the goals of the EL program. Is the cost justifiable for the purpose?  

• This expense could NOT be interpreted as "paying" for participation or achievement.  For example, funding cannot be used to reward attendance or scores, or be seen as such.

Important Notes:

• Pre-approval is necessary to ensure that your expense can be funded according to the grant requirements. 

• Include all invoices, itemized receipts from vendors, proof of payment, proof of attendance, and/or other pertinent information with the form.

• NDE advises that ESU 4 should pay vendors directly and register for conferences/events when possible.  Please check with Jen!

• ESU 4 must have a current W-9 on file for all individuals and entities receiving payment.

• ESU 4 is able to reimburse for substitute pay for allowable events at the district rate; however, FICA remains the district's responsibility.  

• Stipends for allowable events will be determined based on the specific event and current budget.  Stipends must be paid to the district who pays the employee.

• A monthly time/effort log signed by a supervisor is required to reimburse payment to personnel (e.g., supplemental summer school teachers, tutors).  See a sample from NDE at https://www.education.ne.gov/federalprograms/time-and-effort-reporting/ .

• Mileage will be reimbursed at the government rate.

• Use of Title III funding for food is VERY limited and specific. Please ask first.

• EL-related coursework tuition for educational personnel may be reimbursable.  Learn more here.