Planning Documents

Any child or young person who requires additional support should have a plan to address their needs and improve their wellbeing. East Lothian's Child and Young Person's Planning Framework is based on the principles of GIRFEC to ensure that appropriate supports are in place to meet the needs of Children and Young People.

GIRFEC promotes an integrated and co-ordinated approach to multi-agency planning. It looks to practitioners to work in accordance with legislation and guidance but also expects agencies to think beyond their immediate remit, drawing on the skills and knowledge of others as necessary and thinking in a broad, holistic way.

Reviewing a child or young person’s progress is an essential part of the Child Planning Framework. In this section you will find the key documents to be used at all levels of intervention i.e. Universal, Additional and Targeted levels of support. It will be useful to revisit the Resilience Matrix as part of the review, while also revisiting the five key GIRFEC questions in considering a child or young person’s wellbeing needs. Ensuring the full use of the National Practice Model leads to the action required to improve wellbeing for the child or young person and their family:

What is getting in the way of this child or young person’s wellbeing?
Do I have all the information I need to help this child or young person?
What can I do now that is needed and appropriate to help this child or young person?
What can my agency or organisation do now to help this child or young person?
What additional help, if any, may be needed from others?

New CPF Training.pdf

Training Delivered in 2024 to schools on changes to Child Planning Framework.

FAQs - Child Planning Framework.pdf

FAQs - Child Planning Framework.

Wellbeing Concern Form (Updated Aug 24).docx

Wellbeing Concern Form

The Wellbeing Concern form should be used by all staff to record and raise wellbeing concerns which may need further assessment or action.

Children, young people and parents may have concerns that they bring to the attention of practitioners and this form should be used to capture these.

The Wellbeing Concern form should be shared with the child and young person's Named Education Contact. This should allow them to analyse themes, emerging risks and take appropriate action.

"A concern can be an event itself, a series of events which affects the attainment, wellbeing or potential wellbeing of a child or young person e.g. missing appointments for health checks; living in a family where a parent may be misusing drugs or alcohol, or changes in appearance or mood."

The Named Education Contact should note on Pastoral Notes that a Wellbeing Concern Form has been received and the action(s) taken.

Schools and Early Learning and Childcare settings should have processes in place that allows them to monitor, track and review Wellbeing Concerns for both individuals and also overall so that emerging themes can be identified and addressed.

CYP Minute+Plan (Final Oct 24).docx

Child / Young Person's (C/YP) Minute and Action Plan

To be used to:

Record all minutes and actions arising from Child Planning Meetings (CPMs) with parents.
Record, monitor and evaluate all supports and strategies implemented to support C/YP with Additional Support Needs (ASN).

It is expected that this document will be used for CPMs at all levels of staged support; Universal, Additional and Targeted.

This document should be saved as new following each meeting with family and/or significant intervention.

E.g. if the school hold 3 meetings with family in one school year, there should be 3 x C/YP Minute and Action Plan documents saved in the C/YP Wellbeing folder.

Each saved document should only hold the most relevant and current information regarding C/YP and family.

CYP Wellbeing Assessment (Final Oct 24).docx

Child/Young Person's (C/YP) Wellbeing Assessment

The Child/Young Person's (C/YP) Wellbeing Assessment is used at the Additional and Targeted levels of our Child's Planning Framework.

It is put in place when:

Previous interventions at the Universal (School) level have not resolved the wellbeing concerns.
Further assessment and interventions are required from an agency/agencies outwith education and there is a need to co-ordinate the planning.
A multi-agency response is in place.

The C/YP Wellbeing Assessment should only contain the most relevant and up to date information regarding the C/YP and family.

This document should be updated and saved as a new document following key transitions (e.g. new school year) and/or significant event.

When a decision has been reached to prepare a Wellbeing Assessment, a draft version should be completed prior to a Child’s Planning Meeting (CPM), including views of the parent/carer, child/young person on the Wellbeing Assessment.

The CPM should provide an opportunity to ensure consensus/agreement on the Wellbeing Assessment. Any updates/amendments should be made at this time.

All Looked After and Accommodated children and young people should be considered for a Child/Young Person's Wellbeing Assessment. If evidence suggests that they do not require one at the current time then this should be recorded in Latest Pastoral Notes.

CPF - Consent to Share Form v1.0 (1).docx

CPF - Transition Out With Scotland Consent Form v1.0.docx

Consent and Information Sharing

Informed consent to share information that is gathered and contained within the documents as part of the Child Planning Framework should always be sought from the child / young person and their families (i.e. those with Parental Rights and Responsibilities). These forms are to be used for that purpose.

The first of these forms is the Child Planning Framework - Consent to Share Form. This is required if information is being shared with external organisations either across or outwith East Lothian Council.

The second of these is the Child Planning Framework - Transition Outwith Scotland Consent Form. This is to be signed if a child or young person is leaving Scotland for education elsewhere.

Positive Support Plans (PSPs)

A Positive Support Plan aims to provide all staff, including supply or new staff working with a child or young person, with sufficient knowledge to assist them in reducing the risk of behaviours escalating to crisis point.

A Positive Support Plan is developed to support all staff working with the child or young person.

It is put in place so that staff are aware of:

bridge builders e.g. strengths, interests which may help the member of staff engage the child or young person positively;
potential triggers;
early warning signs of anxiety or distress;
de-escalation strategies;
strategies/key tasks/language which should be avoided and;
any agreed restrictive physical intervention (TEAM TEACH) techniques.

Positive Support Plan Documents

Positive Support Plan Blank.docx

School Positive Support Plan (Blank)

Positive Support Plan ELCC.docx

Early Learning & Childcare Positive Support Plan (with exemplar statements)

Positive Support Plan Blank.docx

Early Learning & Childcare Positive Support Plan (Blank)

IEP.docx

Individualised Education Plan (IEP)

The IEP is used for children and young people who require modifications to the curriculum to allow them to access learning opportunities.

It is put in place when:

A child or young person's needs have been assessed, usually as part of a staged intervention process, and a plan is needed to individualise some or all of their curriculum.

The IEP is a framework for all of those directly involved to work together to agree, pursue and then review appropriate targets in relation to the areas of the curriculum which need to be individualised for the child or young person.

Inclusion and Wellbeing Risk Assessment July 22.docx

Inclusion & Wellbeing Risk Assessment

An Inclusion & Wellbeing Risk Assessment can be used to identify supports and mitigations required for individual children and young people aims to reduce the risk of harmful behaviours.

It should be developed and agreed by the full 'team around the child'. Copies can be uploaded onto Sphera.

CSP Procedure Flowchart.pdf

Co-ordinated Support Plan (CSP)

A Co-ordinated Support Plan (CSP) is a statutory plan for children and young people who need significant additional support with their education.

Pupils who are looked after (when a local authority has legal responsibility for their care and wellbeing) should automatically be considered for a CSP

It is put in place when there is a need to establish longer term targets and provides a framework for professionals from different agencies to work together in support of children, young people and their families.

See Education (Additional Support for Learning) (Scotland) Act 2004

Please contact your link Education Support Officers for further advice.

CSP Supporting Documents

Documents required when a CSP has been requested.

Enquire Factsheet- Co-ordinated Support Plans.pdf

Enquire Factsheet

Letter A(1) - Letter responding to CSP Request.docx

Letter A1

Letter A(1 CYP) - Letter responding to CSP Request.docx

Letter A1 CYP

CSP Consent Confirmation.docx

Consent Confirmation

Documents required when a CSP is to be reviewed.

Timescale:

All CSP reviews must be started within 12 months of issue of current CSP and completed within 12 weeks of the start of the review.

Letter_A(2)_-_Letter_starting_CSP_Review_Process.docx

REVIEW: Letter A2

Letter A(2CYP) - Letter starting CSP Review Process.docx

REVIEW: Letter A2 CYP

CSP Consent Confirmation.docx

Consent Confirmation

F1-Criteria for a CSP Assessment Tool v3.docx

CSP Criteria Checklist (F1)

In collaboration with parents and/or eligible child or young person complete F1 CSP Assessment Tool

On receipt of Confirmation of Consent and completion of F1 where the outcome is: All 7 criteria are recorded as 'yes'.

Issue Letter B & F2

Letter B - Letter requesting information from agencies (send with F2).docx

Criteria Met: Letter B

F2 - Agency information for CSP decision making.docx

Criteria Met: F2 Agency Information

Letter B: must indicate final date for return of F2 (within 2 weeks)

Returns sent by school to cspadmin@eastlothian.gov.uk

CSP Review and Assessment Panel

Panel review F1 and F2 returns.

Yes/No decision shared with:

Parent/eligible child or young person
School

Panel Decision: CSP to be opened.

Appropriate letter to be issued.

Letter C - Letter to invite to CSP drafting meeting.docx

CSP to be opened:

For Parents

Letter C

Letter C (CYP)- Letter to invite to CSP drafting meeting.docx

CSP to be opened:

For Eligible Child/Young Person

Letter C(CYP)

Drafting Meeting:

Only after the decision to proceed has been returned from the CSP Review and Assessment Panel should a drafting meeting be convened.

Further information on the drafting meeting can be found on Enquire's Website : Preparing a CSP: Step 2

CSP Template.docx

Template for CSP

Preparing a Co-ordinated support plan (CSP) - EnquireIf the local authority decides that your child needs a CSP, an officer in the education department of your local authority will have lead responsibility for preparing the plan. Sometimes

CSP Completion Prompts.pdf

Completion Guidance

📩 Within 1 week of completing Draft CSP: send to cspadmin@eastlothian.gov.uk

Draft will be reviewed and returned to school.

School should then:

Parent/eligible child or young person.

Share copy of returned draft.

Agencies

Share draft CSP and form RTD

Response to Draft (RTD).docx

Amendments

All amendments must be returned to school within 2 weeks

Final CSP sent to cspadmin@eastlothian.gov.uk

Further Information

ENQUIRE factsheet CSP

✅ What a co-ordinated support plan (CSP) is

✅Who may be eligible for a CSP

✅How to request a CSP

✅How a CSP is kept up to date

✅What you can do if you are not happy with a decision about a CSP.

ENQUIRE: CSP Myth Busters

REACH: For Children and Young people who wish to find out more about support in school. Planning Your Support

mediation.pdf

ENQUIRE Factsheet

Mediation

ℹ️

If you require further guidance on preparing a CSP schools should contact their Link Education Support Officer.

The Scottish Government has detailed guidance on CSPs in the Supporting Children’s Learning: Statutory Guidance on the Education (Additional Support for Learning) Scotland Act 2004 (as amended), Code of Practice (2017).

Lettter A(2) - Letter starting CSP Review Process.pdf

SMART Planning

"Planning for children and young people needs to be SMART (specific, measurable, achievable, relevant and time bound)."

When creating a SMART plan, ask yourself the following questions:

Does the plan give details on who, why, where, which, what?
Is the plan clear in what we are trying to achieve?
Does the plan say how I will measure each part?
Does the plan clearly show who is responsible for each part?
Are the expectations in the plan appropriate and realistic in regards to the needs of the child or young person?
Are the expectations in the plan appropriate and realistic in regards to the needs of the family?
Does the plan take into consideration the specific risks identified and needs of the child, young person and family?
Does the plan clearly show when I expect each stage to be completed?
Have the parents and the child or young person had their say with regards to the plan?
Is the plan signed by myself, the parents and the child or young person involved?

Childs-Plan-Checklist-SMART.pdf

SMART Planning Checklist

Aberdeenshire Council

GIRFEC-Wellbeing-web-creating-SMART-outcomes.pdf

Guide to SMART outcomes

East Ayrshire Council

Prompt Powerpoint for SMART planning.pptx

How Good is Your Planning?

East Lothian Council

Other Planning Formats

Child Protection Plan - a social work plan for children and young people who require to be kept safe and may be on the child protection register.
Looked After and Accommodated Care Plan - a social work plan for children and young people who are subject to a compulsory supervision order that determines where they live - see the Looked After Children (Scotland) Regulations 2009
School Health Care Plan - for children and young people with a medical condition who may require medical treatment in school.
Young Carers Statement - a holistic statement of assessment and needs of Young Carers based on the National Practice Model - see section 12 of the Carers (Scotland) Act 2016

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