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Republic Act No. 9470 underscores that public records are essential to the administration of all government offices. Public records contain information which allows government programs to function, provide officials bases to make sound decisions and continuity of operations. Thus, agencies shall institute mechanisms to manage their records.
Records Management provides a systematic and scientific control of recorded information needed in the operation of the department’s transactions. It involves the creation, use, transmission, retention, maintenance, storage, retrieval, preservation, and disposition of its records (Records Management Operations Manual 2009).
Meanwhile, DepEd Order No. 98, s. 2009 and DepEd Memorandum No. 140, s. provides mechanisms to implement a systematic Records Management Program in all phases of records management in compliance with RA 9470, particularly in creation, maintenance, and disposition of records.
The Project EAST: Records Management Manual and System generally aims to raise the bar of records management practice by setting standards relevant to the related laws, rules, and regulations to provide adequate and proper documentation on the policies, programs, projects and School-Based Management, and transactions of the institution for its efficient, effective, and economical operations.
Republic Act No. 9470 underscores that public records are essential to the administration of all government offices. Public records contain information which allows government programs to function, provide officials bases to make sound decisions and continuity of operations. Thus, agencies shall institute mechanisms to manage their records. Records Management provides a systematic and scientific control of recorded information needed in the operation of the department’s transactions. It involves the creation, use, transmission, retention, maintenance, storage, retrieval, preservation, and disposition of its records (Records Management Operations Manual 2009). Meanwhile, DepEd Order No. 98, s. 2009 and DepEd Memorandum No. 140, s. provides mechanisms to implement a systematic Records Management Program in all phases of records management in compliance with RA 9470, particularly in creation, maintenance, and disposition of records.
Eastern Bacoor National High School utilized manual method in filing and storing school data that required numbers of school personnel to manage. Inadequacy in terms of resources made the process time consuming and inconsistencies were frequently observed. Survey was conducted among teachers regarding the disadvantages of the manual process in terms of data gathering and receiving of reports, filing and storage, and retrieval of data. After identifying the lapses and shortcomings on current practice employed, the researchers came up to study an online approach to enhance the process of data management. An existing online platform specifically Google Classroom is opted to utilized knowing its features and interface. Hence, Eastern is GOING DEAR as initiative to improving school data management.