These policies are set for Allen School Student Organizations, who have access to requesting support from the School in hosting events and programming. Given the volume of Student Organizations that are active partners, the Allen School aims to be equitable in the support we offer.
Allen school Affiliated Student Organization Events that the Allen School can support:
Undergraduate student-centered events and programming
Social events that encourage peer collaboration
Accessible events that are advertised with enough time for community members to request accommodations
Allen School Affiliated Student Organizations Events that the Allen School can NOT support:
Non-inclusive events, where community members may not be permitted to attend/participate
Events that have not been advertised with enough time for community members to request accommodations
K-12 outreach/recruitment events that are not in partnership with the Allen School
Events/programs that support a specific political agenda
Events/programs that endorse/are tied to religion
Allen School Affiliated Student Organizations are allotted 5 free reservations/quarter in the CSE2 classrooms. These classrooms include CSE2 G01, G10, and G20 (the Amazon Auditorium). CSE2 G04 is a research-only lab and is off-limits for Student Organizations.
Allen School Affiliated Student Organizations may not exceed 5 CSE2 classroom reservations per quarter (even if they ask to pay for it). This allows all 16 Allen School Affiliated Student Organizations (in addition to other Allen School community members) to have access to our CSE2 classroom spaces.
Go to mymazevo.com and create your UW profile if you have not already done so (will require your general @uw.edu email to sign-in, not a @cs email)
Locate a date & time that is free/available for the CSE2 classroom that you want to host your event in. Notes:
Check to make sure that the classroom you are interested will work for your event. For example: No food is allowed in the CSE2 classrooms so this isn't an appropriate space to host food-related events.
The date you are interested in must be at least be in at least 10 business days.
UW RSOs are only allowed to reserve a maximum of 2 hours of classroom space per week (combined) across campus (e.g. 1 hour in a different building and 1 hour in CSE2 Classrooms will work, but you cannot exceed more than 2 hours total). Please keep that in mind before booking.
Identify an alternative date & time that is free/available for the CSE2 classroom that you want to host your event in if your ideal date/time is unavailable when we go in to book the reservation.
Submit your request using the Allen School Affiliated Student Organizations Request Page (not linked on this webpage - please reach out to Linda if you do not have the link). Please request a specific CSE2 Classroom (do not say "any").
Allen School Affiliated Student Organizations have two other event spaces they are able to request without going through our Event Request Form. These include:
CSE2 Undergraduate Commons (Tabling events only)
CSE2 Gates Center Atrium (Tabling events only)
CSE1 Allen Center Atrium (Tabling events only)
CSE1 Room 305: Large Seminar Room (capacity: 42)
CSE1 Room 403: Medium Seminar Room (capacity: 31)
Unfortunately, there isn't a way for students to check to see if these spaces are available or not. Given this, please share your ideal date/time for your event and a back-up date/time in case your ideal date/time is not available.
Submit a request using the Allen School Affiliated Student Organizations Request Page (not linked on this webpage - please reach out to Linda if you do not have the link). Please request a specific Allen School space (do not say "any").
We will do our best to reserve up to one meeting space per week on a quarterly basis for Allen School Affiliated Student Organizations. Unfortunately, we cannot guarantee that every student organization will be able to book a weekly meeting space given that these these meeting spaces are used by all Allen School community members (faculty, staff, & graduate students) and have limited availability. These meeting spaces include:
CSE1 Room 203: Large Conference Room (capacity: 21)
CSE1 Room 303: Large Conference Room (capacity: 21)
Please check the Allen School Reservation System (CSE netid protected) to check to see if the space is available before booking. If this is a recurring meeting, you need to make sure the space is available every single week during the quarter you are interested in booking the space for.
Submit a request using the Allen School Affiliated Student Organizations Request Page (not linked on this webpage - please reach out to Chloe if you do not have the link). Please request a specific Allen School space (do not say "any").
The Allen School has several event spaces that Allen School community members can request to utilize during the academic year including:
The Zillow Commons (Fourth Floor Events Center in CSE2)
The Allen Center Atrium (1st Floor of CSE1)
The Gates Commons (Room 691 in CSE1)
Student Organizations that are interested in using our Allen School Premier Spaces need to fill-out our Event Space Request Form (sent via email).
Requesting to use these spaces is not a guaranteed reservation. All Allen School community members (including staff/faculty) have to request these event spaces and many factors are considered when reviewing requests including staff capacity (a staff member must be present at all times during events in these spaces), requests from other community members, and the goal of the event/activity that the space will be used for.
We accept Event Space Requests from Allen School Affiliated Student Organizations twice per year including during summer (due: July 31) and during winter break (due December 12th). Your event is more likely to be approved if you request it during the summer application period because these spaces book up fast during the academic year.
The Allen School does not manage reservation requests for other UW spaces outside of the Allen School. We encourage Allen School Affiliated Registered Organizations who want to book a space outside of the Allen School to consult the RSO Meeting Request Guide maintained by UW Event Services.