CIRCULAR FILE
Only circulars are kept in there, circulars must be read, signed, and dated by each staff member. They are to be included in the induction/orientation package for all recruits since they provide information on the ministry's policies on various professional, administrative, financial, and other related matter.
ADMISSION REGISTER
This report shows all the pupils /students who are admitted to a school. According to departmental rules, the admission register is to be preserved absolutely inside the school. Therefore, it's miles critical that it should be given on particular positive and saved in stable custody.
It is to be unfastened from mistakes because of the reality this sign is on it at times required through manner way of superior authorities in a court of law as evidence for the date of begin of the pupils. This admission register should encompass the following items, the serial number, parent or guardian name, profession and address, date of beginning, date of admission to the school, the place to which he is admitted, and date of withdrawal or migration from school.
MISDEMEANOR BOOK
This file displays the incorrect doings with the aid of using students/pupils which warrant disciplinary movement, with the aid of using the faculty admission. Such offense should be said to the head instructor who might rule on the sort of disciplinary movement to be administered.All entries should be made right after disciplinary movement is administered.All entries should be made right after disciplinary movement is administered.
TEXTBOOK INVENTORY
This report suggests all the textbooks within the school that have to be accounted for. The stock has been compiled as consistent with the challenge area. An annual audit has to be achieved of the textbook and the file has to be made to the head of the Department Of Education or school boards.
TEACHER ATTENDANCE REGISTER
Its suggest that every teacher's attendance should be recorded. The call of every workforce member, and his/her punctuality has to be recorded therein. The access to names has to be reflective of the names hierarchy. Within the side, the attendance signs up every instructor has to input the time of his/her arrival and departure from the faculty within the morning and afternoon of every day and every access has to be made promptly. If any instructor is absent after a session, Senior Master, or Teacher-in-Charge, has to input the word 'absent' within the vicinity through arrival.
SALARY REGISTER
Salary register ought to account for every workforce member. It ought to be organized on a month-to-month basis.
The Register ought to be signed and dated legibly by each workforce member. This ought to be finished even though the instructor is on secondment to some other organization or department; or if his/her income is paid at once right into a financial institution account. Official receipts ought to be asked for refunds made to the central or Regional Accounting unit and all receipts for refunds and copies of authorization ought to be appropriately kept.
LOG BOOK
The log book is particularly designed for the motive of containing comments of the headteacher or different crucial official of the school department. But it has to now no longer be restricted to the comment of the analyzing official best. It has to additionally comprise the records of the faculty of a selected year. Information just as the advent of recent textual content books or apparatus, visits of the analyzing officials, adjustment within the faculty routine, absence or contamination of any of the respectable personnel, etc, have to be written within the log book. The headmaster is the best authority to make entries in this book.
WEEKLY, MONTHLY ATTENDANCE REGISTER
The weekly, month-to-month attendance sign indicates the attendance of pupils /students every week, month-to-month foundation needs to be compiled in a book or ledger separately.
SCHOOL PLEDGE, SONG, AND PRAYER
Student have to understand the school pledge. The school pledge has to be repeated and the music is sung daily. These must be conspicuously displayed at the partitions within the school song, pledges, and prayers are recited to celebrate the institute and unify the scholars and teachers.
INSTRUCTION BOOK
This book is used to inform the instructor on popular and unique training assign to a personal trainer or the whole staff. Instruction
s have to be accepted as early as possible and the required motion and staff individuals addressed should sign and date.
ANNUAL STATISTICAL BOOKLETS
Each year, the completed booklet must be dispatched to the Ministry of Education, through the head of the department of education or board. A copy of each year's booklet must be completed a be kept by the school. To be prepared on an annual basis and made use of as the need arises.
ORGANIZATIONAL CHART
Reflects span of control and hierarchy and inventoried positions -head, deputy, senior, head of department, assistant master. Caters for entitlement.Reflects year-groups/ division departments.
CLASSROOM RECORDS
LESSON PLAN
Lesson plan is a document that outlines the purpose, sequence, and period, intended to make learning possible during instruction. The resources and evaluation are also indicated. A lesson plan is taken from units of work listed in the termly scheme. This record should be prepared by the timetable, before entering the classroom.The member of staff who checks the plan must sign and date the same.
RECORD OF WORK JOURNAL
Records of work must reflect work done, or explanation for not doing planned work. There must be a record of each grade at the primary level, each year group at the nursery, and each subject at the secondary level. level.For primary and nursery school records records of work must be checked and signed by the divisional head of year-group heads and endorsed by the headteacher, deputy headteacher, or someone designated to do so.
TIME TABLE
This are copied from the divisional/ departmental timetable and mounted on a wall in a particular corner of the classroom.Each student must have his or her class timetable. table.Teaching must be done by the provisions in the class timetable; any variation must be must stationed by the headteacher.
PUPILS ATTENDANCE REGISTER
The attendance register must be marked every time the school meets, however how small the attendance may be, or even if no pupil is present making should be done the first day of the school year and up to the last day of the school year there thereof.When a pupil has been absent from school for 3 months without notification of the withdrawal column of the admission register and in the circumstances, the pupil shall not be rewritten in the attendance register for the new term.
CLASS LOG OR MARK BOOK
To be compiled annually and updated as the need arises. To be made use of as the need arises,
DIAGNOSTIC ASSESSMENTS
Happen at the beginning of the unit, lesson, quarter, or period.Goalstime.Goals of understanding pupils/students' current position to information effective instruction. Identify strengths and areas of improvement for the Pupils or students.Low-stakes assessment must (usually not count as a grade)
ASSESSMENTS BOOKLET
The assessment booklet and check checklist are designed and modified to access the child'child's level of attattainment of the prepare-requisite literacy and numeracy skills at the nursery level. The booklets must be used during the fourth week of every month with every child. A checklist is inserted at the back of his booklet where the teacher will record the child's progress.If the child completes the task successfully, then the child will be checked as attained. If the child completes the task successfully, then the child completes the task partially (50%), and the child will be checked in the progress on the checklist.
CHILD DEVELOPMENT INDEX CARD
To be used for child development continue continuous assessment research has consistently shown that good early childhood development will have a direct positive impact on a child's Long term health outcomes and will future opportunities, school attattainment and even earning potential