Finance Release and Fixes

• Fixed AR delete payment issue - Thank you Moody!

• Added cost center balance to payroll assignment window - Thank you Crystal!

• Fixed an issue with reconciliation display - Thank you Lawrencene!

• Add department search field to AR invoice search

• T95146 add to copy payment note when move a payroll payment 

• T94951 fixed reconciliation worksheet blank page issue

• Added budget node Bto quick entry - Thank you Leona!

• T282 - Fixed payroll Off-cycle search and allowed saving of encumbrance adjustments when payments are zeroed out- Thank you Leona!

• T303 - Fixed AR sending email to  multiple email addresses - Thank you Moody!

• T321 - Fixed travel approved amount- Thank you Linda!

• T94348_- Timesheet_import - Import timesheet entries using Peoplesoft Payroll Verification report - Thank you, Crystal and Elsie!

Instructions can be found here.

• T95183 - Account receivable auto invoicing - Thank you Shaki!

This is optional.  To activate this feature for your service center, please contact NSMIT.

• T107 - FY 23 benefits and payment cycles

• T63 -  Fixed AR requester field error - Thank  you LaTonya!

• T115 - Added to AR option to download invoice alone - Thank  you LaTonya!

• T95521 - Removed restriction to allow negative payroll payment amounts - Thank you, Leona!

• T95146 - Fixed payroll move payment not moving notes section - Thank you, Bridget!

• T94951 - Fixed reconciliation PDF blank pages issue  - Thank you, Lawrencene!

• T94905 - Allowed negative payroll encumbrance adjustments - Thank you, Leona!

• T95269 - Fixed generate reconciliation error - Thank you, Lawrencene!

• T95195 - Added columns to purchase order excel export - Thank you Dr. Cai!

• T94545 - Added expense restriction by cost center end date - Thank you, Caleb!

This feature can be enabled per cost center via the cost center information screen.  This release restricts expenses on the payroll and travel module.

• T94720 - Added restriction to prevent negative paycheck - Thank you, Bridget!

• T94812 - Added UH tag field to purchase orders - Thank you, Jessica!

• T94409 - Fixed Account receivable invoice issue - Thank you

• T94536 - Fixed description field width on transaction list report - Thank you, Joshua!

• T94604 - Added restriction to direct journal modification to prevent errors - Thank you Lawrencene!

• T92764 - Redesigned PO split payment - Thank you Jessica and Shahab!

• T93420 - Added cost center expense restriction on PO - Thank you, Caleb!

• T94235 - Added AR invoice email update - Thank you, Moody!

• T94376 - Fixed cost center balance on PO - Thank you, Jessica!

• T93836 - Fixed auto-population of PO shipping address - Thank you, Natalie!

• T93664 - Fixed reconciliation delete issue - Thank you Andrea!

• T93689 - Added/Updated stipend amounts - Thank you Leona and Shahab!

• T93703 - Added PO cancellation functionality - Thank you Chau!

• T93707 - Allowed PO payment journal to update budget reference, document number, and reference number - Thank you Lawrencene!

• T93682 - Fixed reconciliation delete bug - Thank you Andrea!

• T93697 - Fixed payroll verification view - Thank you Farah!

• T93847 - Fixed reallocation save issue - Thank you Emily!

• T93542 - Added B5005 budget node to quick budget entry - Thank you Judy!

• T93571 - Fixed travel duplicate function to not accept non-active cost centers - Thank you Caleb!

• T93614 - Added document number update on PO to update payment journal document number - Thank you Lawrencene!

• T93613 - Fixed reallocation for off-cycle payments - Thank you Emily!

• T93545 - Added account receivable payment delete functionality

• T93617 - Fixed reconciliation generate auto matching issue - Thank you Lawrencene! 

• T93583 - Fixed PO approval issue - Thank you Dr. Halasyamani!

• T93616 - Added employee status search option on  payroll employee search - Thank you Jennifer!

• T93444 - Updated TRS percent to 8%.  Thank you Chau!

• T92927 - Added capturing cost center balance at reconciliation and display this balance on reconciliation approval report.  Thank you Elsie!

• T93438 - Fixed invoice amounts to be displayed in currency format.  Thank you Shaki!

• T92629 - Fixed display issue of non-grant cost center summary.  Thank you Bridget!

• T91428 - Added to Reports tab cost center balance report view for PI.  Thank you Lasaundra!

• T93440 - Added details to file names of reconciliation and cost center summary print download.  Thank you Dr. Kakadiaris!

• T93442 - Added PI default on purchasing request for PI users and renamed button "Add PI" to "Add Cost Center" .  Thank you Dr. Kakadiaris!

• T93143 - Added search by date range to "Reconciled on" field on reconciliation search.  Thank you Lawrencene!

• T92821 - Added payroll payment delete functionality for administrators

• T93039 - Added purchasing email notification customization.  Thank you Shaki!

• T93039 - Fixed reconciliation automatic matching issue.  Thank you Caleb!

• FY'22 Payroll benefit information update.  Thank you Emily!

• T92663 - Modified column display on Support Memo report.  Thank you Shahab!

• Fixed formatting issue with cost center summary pdf.  Thank you Lawrencene!

• T92705 - Added a feature to require online reconciliation approval in order to access cost center summary window.  Thank you Avani!

• T92766 - Update reconciliation approval listing to include cost center balance.  Thank you Elsie!

• T92391 - Total salary amount display on payroll payment includes salary, stipend, and longevity - Thank you Leona and Shahab!

• T92671 - Added communication pay option to payroll - Thank you Bridget! 

• T92244 - Added job date to AR invoice - Thank you Suqing!

• T92416 - Modified cost center summary balance to include open commitments prior BRef - Thank you Chau!

• T92136 - Added: Cost center reconciliation approval stamp to cost center summary - Thank you Avani!

• T92238 - Added: Relax search for vendors on purchasing search - Thank you Chris!

• T92676 - Allowed AR quantity field to accept decimals - Thank you Moody!

• T92663 - Added: Support memo export feature - Thank you Shahab!

• T92659 - Fixed: Reallocation update issue - Thank you Bridget!

• T92640 - Removed restriction on summer stipend validation - Thank you Leona!

• T92596 - Added: AR invoice to include charge attachments - Thank you Lasaundra!

• T92535 - Fixed: Departmental data restriction on Journal entry screens - Thank you Eltema!

• T92262 - Added: PO payment search for payments have not been reconciled - Thank you Caleb!

• T92659 - Added: Journal edit restrictions on PO and payroll journals

• T91091 - Added search field reconciled by to reconciliation approval search page  - Thank you Lasaundra!

• T92002 - Fixed total gross amount on verification pdf - Thank you, Andrea!

• T91820 - Fixed payroll report fringe encumbrance amount - Thank you, Leona!

• T82093 - Fixed system internal connection between user and employee records

• T92101 - Fixed payroll payment search by cost center - Thank you, Salvador!

• T92123 - Added reconciliation approval status to reconciliation list - Thank you, Bridget!

• T91694 - Reconciliation Search Field - Added option to search for the reconciled date - Thank you, Melissa!

• T91765 - Reallocation update - Fixed issue with not being able to update specific reallocation - Thank you, Philip!

• T91420 - Support Memo Report - Fixed to display previous semester assignments - Thank you Lasaundra, Crystal, and Elsie!

• T91421 - Cost center summary PDF - Fixed project ending date display on reconciled CC Summary PDF- Thank you Lasaundra!

• T91543 - Added item number to A/R and PO creation with item lines from A/R module - Thank you Ryan!

• T91420 - Added reallocation view access - Thank you Bridget!

• T91544 - Payroll cost center payment update - Allowed payment update after auto cost center payment update - Thank you to Bridget!

• T91640 - Reconciliation Approval for Grants - Modified +/- sign display on beginning and ending balance - Thank you to Shahab! 

• T91635 - Outstanding report for PO - Fixed PO outstanding amount on report - Thank you to Smita!

• T91036 - Modification Fix - Allows users to approve purchases while the cost center balance is being calculated for display.

• T91144 – Feature Request -  Added export to excel on purchasing module - Thank you to Shahab!

• T90842 – Bug Fix - Open and soft account code used when paying for POs - Thank you to Thuy!

• T90956 – Bug Fix – Fixed issue of displaying old paid travel as outstanding - Thank you to Lawrence!

• T91131 – Bug Fix - Fixed fringe amount on payroll monthly report for reallocated payments - Thank you to Leona!

• T91181 – Bug Fix - Fixed prior-year display on cost center summary - Thank you to Smita!

• Reconciliation approval notes

  • Reconcilers and approvers can leave notes/comments if needed.

  • T90622 - Fixed live cost center printing issue.  Thank you to Smita!

  • T90774 - Fixed issue with new reconciliation beginning statement ending date.  Thank you to Chau!

  • T90795 - Modified PI signature authority report.  Thank you to Lasaundra!

  • T90725 - Fixed view access to see record details.  Thank you to Bridget!

• Auto-generate reconciliation

• Smart reconciliation features that allow all no activity cost centers to be reconciled at once, identify matching transactions, provides a list of transactions that are posted on PeopleSoft and not in MyNSM, and much more.

• This feature should be available to reconcilers and DBAs.

• Update cost center payment

  • Using PeopleSoft payroll reports to match payroll payments on MyNSM

  • This feature is available to users who have access to payroll payments

• Reconciliation review and approval online

  • PI's and cost center managers can now review and approve their cost centers online.

• Easy access to cost center balance when creating or approving a purchase order

  • This feature is available to users who have purchasing approval access

• T90041 - Payroll payment bug with split percentage.  Thank you to Smita Ketkar!

• T89980 - Cost center summary pdf - Display correct budget balance.  Thank you to Leona Pham!

• T89940 - Cost center summary transaction list - Make available outstanding in/out report for reconcilers.

• T89931 - AR open invoice listing - Do not display paid invoices.  Thank you to Judy Mata and Ryan Nguyen!

• T89861 - FY 21 Benefits update - FY 21 assignments can be entered in MyNSM.  Thank you to Crystal Gonzalez!

• T89709 - Outstanding reconciliation PDF - Fixed issue of displaying incorrectly old version travels.  Thank you to Lawrencene Dourseau and Leona Pham!

• T89761 - Added new earning code ES3

• T89128 - Outstanding cost center summary - Do not display credit on cost center outstanding report

  • T89624 - Purchase order paid cost center - Do not allow a cost center to be removed when it was used to pay for an invoice.

• T89686 - Purchase order paid error - Fixed issue with order status not set to paid when the balance is cleared.

• T88466- Users have the ability to select (via checkmark) the specific cost center/account code that you're intending to reallocate on Current Funding Source. Thank you to Smita Ketkar, Jennifer Dowell and Leona Pham

  • T88466- Salary/Fringe Encumbrance Adjustment fields is available for both reallocation and non-reallocation payments even if they are reconciled.

  • T89365- Fixed bug that was causing an error for reallocation credits if the encumbrance adjustment fields were utilized. Thank you to Leona Pham

• T88466- Ensure the save button will not initiate the reallocation (Post to Ledger will do this).

  • T88466- Prevent the entire original payment page that the reallocation derives from becoming locked if you click "Save". The payment page will lock if you submit the workflow (Post to Ledger)

  • T89108- Improve the speed of the Register by removing the calculated balance from the page and reconciliation PDF.

• T89258- Increase the character limit for the IDC rate on CC settings (ex: 5.26%). Thank you to Caleb Prestridge

• • T89071 - Add the cost center end date to the "Assignment by Period" report to assist staff with monitoring assignments to ensure they do not exceed the grant end date and prevent over-encumbrance. Thank you to LaSaundra Cotright

  • T88115- Add the cost center usage to the CC Balance report. Designed to create greater understanding for PI's on the purpose, budget, and balance of their cost center. Thank you to LaSaunra Cotright and Miranda McMorris

    • T88466- Allow the fringe adjustment account code to be included for payroll reallocation. 

  • T88466- Provide the ability for users to reallocate off-cycle payroll payments. Thank you to Leona Pham

  • T88466- Allow users to utilize the payroll encumbrance adjustment feature for reallocated payments.

  • T88986- Remove outstanding credit for PO and Travel on the reconciliation report.

• • T84006- Cost Center Summary Outstanding Display - When users select the outstanding column on the CC summary, MyNSM will only display the remaining balance for purchase/travel expenses (not +/-).

  • T88880- Fixed outstanding section bug on the reconciliation report due to T84006. Thank you to Lawrencene Dourseau

    • T88487- Fixed payroll reallocation bug where the amount reallocated onto a cost center was the overall paycheck amount and not the designed split amount.

  • T88350- Ensure that only the CC Manager and Project Manager receives email notifications for purchase requests, not the PI (Dean).

  • T88350/T88969- Retain outstanding in/out (+/-) link on the CC summary for MyNSM Admin users.

  • T88229- Fixed bug that was creating duplicate reallocation credits due to multiple payroll timesheets created for the same time period. Thank you to Jennifer Dowell and Smita Ketkar.

• T88064- Updated the Signature Authority List form that is provided to PI's for delegate approvals. Thank you to Judy Mata

• T88004- Fixed bug that caused issues with payroll payments due to the 128 - Weather Emergency Leave MO earning code. Thank you to Chau Bush and Thuy Thu Nguyen.

• T88004- No longer allows users to enter negative amounts on the payroll timesheet. That action is redundant because MyNSM is able to take those amounts under consideration for the payroll verification stage.

• • T83143- Move Assignment Payments (located on payroll payment pages) feature allows users to move selected payments from one cost center to another. This is to rectify issues where paychecks post onto the wrong cost center in PeopleSoft, but the assignment is correct in MyNSM. Thank you all for your patience. Special thanks to Smita Ketkar, Jennifer Dowell, Seth Evans, Leona Pham, Lawrencene Dourseau, Chau Bush, Eltema Mitchell, Miranda McMorris, and Kristi Martin.

  • T83143- Updated the Payroll Reallocation feature to allow users to reallocate employees with multiple assignments. Thank you to Leona Pham

• • T83143- Updated the Payroll Reallocation feature with an override button in order to allow users to modify amounts within the reallocation page.

  • T85466-  Fixed timesheet posting issue that occurred for employees with 2 assignments and 4 periods on the same timesheet. Thank you to Eric Harris and Maylin Thanudape

  • T87621- Updated fringe account code percentage for FY20 assignments. FICA Social Security (51109) was merged with 51108 to increase the percentage from 6.2% to 7.65%. Thank you to Chau Bush

  • T87596- Fixed error that occurred for users that attempted to create an internal purchase order through accounts receivable.Thank you to Marvin Alexander

  • T87545- Updated Welch Letters that are generated through assignments for Chemistry. Thank you to Seth Evans and Crystal Gonzalez

  • T85543- Updated the Accounts Receivable report (under Reports) for PI's.

• T84897- Fiscal year Encumbrance Override feature allow users to determine the encumbrance fiscal year by item in purchasing.

• T85466- Fiscal year Encumbrance Override feature allow users to determine the encumbrance fiscal year by item in travel.

• T85510- Fixed travel split percentage error that led to duplicate payments. Thank you Miranda McMorris.

• T86443- Fixed attachment error that occurred due to large file size in Purchasing. Thank you Lee Ann Carroll and Amy Kha.

• T86928- Ensure RA/TE account code encumbers correctly on the Cost Center Summary. Thank you Chau Bush and Leona Pham.

• T82993- Cost Center Balance Report is designed to show the Budget and Current Balance based on the most recent reconciled record. Thank you Elsie Myers, Caleb Prestridge and Tommie Trevino.

• T84667- Fixed bug with the Timesheet save button duplicating records. Waiting on further feedback from departments.

• T84303- Added Fees as a document type option. Thank you Smita Ketkar.

• T84778- Removed credit from the outstanding section of the reconciliation report. Waiting on further feedback from departments.

• T85167- Changed the text display for Revenue (Prior BRef) from red to blue in order to be more aligned with the Revenue section. Thank you Lawrencene Dourseau.

• T84603- Removed 51108 and 51114 account codes from the payroll assignment and payment pages.

• T84897- Added Purchasing Fiscal Year Encumbrance Override that will allow purchasing agents to modify the fiscal year encumbrance for specific items within an order.

• T83739- Cost center(s) added onto the payroll verification sheet to assist payroll coordinators with verifying time sheets.

• T82574- Improved the PI/employee search function to ensure that the full name is searchable.

• T82573- Purchasing search page updated to include a column for who approved an order with the date and time. Thank you, Shanta Hamilton and LaSaundra Cotright.

• T82573- Purchasing search page allows users to search for outstanding orders (approved orders that haven't been fully paid) through status.

• T83555- FY20 assignments may now be entered.

• T83403- Add officer code 10 months and 10 pay 12. Thank you Maylin Thanudape.

• T79356- Add Budget Node B5089 on Budget Quick Entry. Thank you Kristi Martin.

• T77705- Fix reconciliation filtering option that shows an expected set of records. Thank you Lawrencene Dourseau.

• T82053- Allow users to delete travel payments and add credits. Thank you to all reconcilers and travel coordinators for your feedback.

• T82252- RA/TE added to the payroll assignment page. Thank you Jennifer Dowell and Leona Pham

• T82853- Fixed error in the payroll report that displayed the full encumbrance of an employee's assignment on a cost center even if the assignment is split.

• T81748- Improved the A/R customer search function to ensure that the full name is searchable.

• T81748- Create Invoice Only button will allow users to create an invoice through the service center page without automatically sending an email. Thank you Karoline Mueller and Caleb Prestridge

• T81997- Payroll Report updated to incorporate an employee's insurance stipend/longevity to the encumbrance. Thank you Leona Pham

• T82811- Payroll account codes are displayed on the assignment page.

• T81594- Activity/No Activity Report added to the Cost Center Reconciliation List. Thank you to the Math dept.

• T79866- Update to the Reconciliation Report to expand on outstanding listed. Thank you to all NSM departments for your feedback.

• T81513- Added the ability to allow payroll encumbrances to be adjusted by payment cycle. Will update the cost center summary and payroll report. Thanks to all departments for your feedback.

• T81836- Fixed All Other Outstanding section error on the reconciliation report. The Issue affected some indiscriminate cost centers. Thank you to Lavanya Lakshminarasimhan, Chau Bush and Lawrencene Dourseau.

• T81836- Allow users to click expenditures on the Expenses/Credit after tab in the reconciliation section.

• T81101- Fixed issue on Outstanding List under Reports not showing outstanding travel if it was partially reconciled. Included speed type and PI name in the PDF printout. Thanks, Lawrencene Dourseau.

• T81482- PS payment date reminder to purchasing agents that MyNSM postings should be aligned with PeopleSoft. "Must be in the correct PS month". Thanks Caleb Prestridge.

• T81480- Ensure that A/R invoices are creating the same format for the description regardless if one or several charges are selected.

• T79866- Fixed calculation done on certain payroll reallocations due to percentages (further updates will be done). Thank you to Leona Pham, Suqiing Li, Eltema Mitchell and Smita Ketkar.

• T80738- Users will be able to modify the end date of an assignment even if that name appears on that range for a new timesheet as long as the name isn't certified.

• T80801- Error Message When Trying to Open Outstanding Report for some cost centers bug fix.

• T80355- Allow users to reallocate $0 payments in the Payroll Reallocation module

12/03/18

• T80250 - Save for Journals bug fix

12/03/18

• T80228 - Cost center summary calculation modification to ensure prior year expenses and revenue only appear in Expenses & Revenue (Prior BRef) fields and not Fund Equity (Carried Fwd).

12/04/18

• T80242 - PO 29825 unable to post invoice lines 4 & 5 for Pharm fix

12/04/18

• T80256 - Users unable to download new reconciliation reports on this date fix

12/07/18

• T80341 - The Budget period for purchasing payment journals is dictated based on the PS Payment Date.

12/12/18

• T80379 - Add B5073 Purchased Utilities to Quick Entry

11/01/18

• T79867 - Travel Request PS Creation Date-field added to travel to determine default encumbrance budget period

11/01/18

• T79845 - Script from Pingdom added to MyNSMApps

11/01/18

• T79890 - Reconciliation cost center summary shows future outstanding beyond the month that is being reconciled

11/01/18

• T78069 - Purchasing PO PDF updates:

• -University of Houston added to the top

• -Fix overlapping fields (ex:shipping address)

• -College displays based on dept (NSM, Pharmacy, TcSUH)

• -Original Approval PDF link available to show prior to modifications by purchasing agents

11/21/18

• T76362 - In the past, when an order was posted for payment, MyNSM created one payment journal that incorporated all the different types of expenditures that took place (multiple items with different account codes, cost centers, etc). But now, once an order is paid, MyNSM will automatically process the payment and create separate payment journals based on the cost center and account codes. This change aims to help simplify the record-keeping and reconciliation process.

11/28/18

• T80171 - Payment unposted-PO 30589 bug fix

11/28/18

• T80175 - PO payment journal requirements modified to no longer allow amounts or account codes to be changed directly. You must unpost the payment and repost to ensure correlation with order and encumbrance.

11/28/18

• T80176 - Submit for approval button bug fix

11/29/18

• T80128 - Don't allow users to utilize account codes starting with 1XXXX and 2XXXX for reconciliation or to view on the cost center summary (live & reconcile). They should still be able to utilize the account codes for journals.

11/29/18

• T80163 - MyNSM Visa types updated for foreign national employee/students

10/01/18

• T78363 - Journal Entry Detail “Total Debits” and “Total Credits” display fix

10/02/18

• T79407 - Revenue Prior not registering into calculation for FY19 fix

10/02/18

• T76296 -Allow users to add new entries to travel request without the need of un-reconciling everything.

10/03/18

• T79440 - Customer search not populating in A/R fix

10/10/18

• T78056 - Allow users to export the verification sheet from MyNSM payroll into excel

10/19/18

• T79258 - Only show active customers in A/R

10/24/18

• T79682 - PO deletion log for IT admin

10/29/18

• T79820 - Encumbered & Outstanding up to 08/31/2018 columns for September cost center summary is removed.

09/06/18

• T79006 - Equity journals not affecting live cost center summary fix

09/07/18

• T78851 - Add Room to MyNSM Reservation

09/07/18

• T78036 - MyNSM Assignment updates with separate save buttons for each period to reduce encumbrance issues and period attachment option available.

09/14/18

• T79167 - Add Google Analytics updated in MyNSM Apps

09/14/18

• T79167 - Allow users to save attachments on the vendor page

09/19/18

• T79229 - Issues creating Bi-weekly timesheet for last period due to display for some

09/30/18

• T78507 - Pharmacy and NSM separated in MyNSM

08/02/18

• T78249 - Google Forms App added to MyNSM dashboard

08/09/18

• T78478 - Math Payment Postings fix

08/1618

• T78578 - NSM Election Step 3 ballot added for faculty election

08/17/18

• T78162 - Payroll Report Access to PI and CC manager

08/22/18

• T78669 - Pending approvals link added to MyNSM Finance homepage

08/30/18

• T78882 - Orders should be marked paid-Chem fix

07/06/18

• T77697 - Cost center summary columns and lines cleanup

07/06/18

• T77982 - Invoice No added as an option to search in purchasing

07/18/18

• T78140 - Fund Adjustment on 62893

07/18/18

• T78220 - Fund Adjustment Fix

07/25/18

• T78256 - Revenue Prior BRef added to the cost center summary

07/26/18

• T78285 - Math Monthly Verification correction

06/01/18

• T77578 - PO 21130 posting error

06/01/18

• T77679 - ST Sheriff/52841 fix due to error with reconciling

06/19/18

• T77791 - Pharmacy MyNSM Implementation

06/21/18

• T77810 - Cost Center list for Pharmacy MyNSM Implementation

06/21/18

• T77812 - Dept ID List for PHAR MyNSM

06/25/18

• T77809 - Cost Center 55096 - Dr. Do

06/27/18

• T77835 - Outstanding Report released under Reports; aimed to assist purchasing agents and reconcilers

06/29/18

• T77237 - Finance Admin tab added for IT admins-purchasing

05/01/18

• T77049 - ST 55584 outstanding fix

05/01/18

• T74317 - Reconciliation List added to allow staff to see overall which cost centers have been reconciled by FY, Dept, PI, month, etc

05/14/18

• T77458 - Doc 00231807 Trans List

05/14/18

• T76808 - Purchasing Search Modifications: Add account code and purpose benefit as options to search and view in the order search page

05/25/18

• T77445 - New box in period for ePRF

05/25/18

• T77193 - ST 58630 Grant Title overlap fix

05/25/18

• T77191 - Calculation for Unbudgeted and Current Balance changed to:

Unbudgeted= Accumulated Funds - Budgeted Total - Expenses (Prior BRef)

Current Balance= Balance total + Unbudgeted

(Expenses (Prior BRef) would become redundant to the current calculation)

05/29/18

• T77488 - B5084 Acct Code display modified on budget quick entry

05/29/18

• T76691 - Expenses Unreconciled is no longer the primary display on the cost center summary. Option is available for users to still utilize.

05/30/18

• T77539 - Live Cost Center Summary display bug fix

05/30/18

• T77542 - Add supervisor info to door access email

04/02/18

• T75856 - Service center revenue account code EAS

04/03/18

• T76446 - Expenses Report Displays Overlap in Vendor/Customer/Employee Section fix

04/13/18

• T76675 - Select All & Deselect All Buttons bug fix

04/17/18

• T76612 - Register Duplication review and fix

04/17/18

• T75630 - Comment Box on Travel Request Screen added

04/17/18

• T76598 - Reconciliation Report Issue

04/18/18

• T76560 - Vendor Name on Reconciliations

04/18/18

• T76610 - Payee Registers

04/18/18

• T76577 - Reconciliation Report Issue --- Full payroll employee listing.

04/18/18

• T76744 - Vendor name from register appear on reconciliation report

04/19/18

• T76818 - Go to Registers Button present after reconciliation

04/20/18

• T76744 - Adjust search query for the cost center search under Ledger to allow it to search for cost centers with letters or characters exceeding 10

04/20/18

• T76817 - Remove exclusive Outstanding A/R section from cost center summary

04/20/18

• T76844 - Unbudgeted and Current Balance calculation bug fix

04/24/18

• T76877 - Reconciliation Screen Box Check/Select fix

04/24/18

• T76847 - Transaction List Total Display

04/24/18

• T76807 - ST 42924 Reconciliation Report Overlap

04/25/18

• T76655 - Inconsistent Search Results from Purchasing and Transaction List due to modification by users in JE fix

04/30/18

• T77013 - Create Invoice in A/R Down error fix

04/30/18

• T76976 - Users unable to create new sub accounts fix

03/09/18

• T75840 - Reconciliation journal description from registers added

03/19/18

• T75083 - Add account code add/edit for admin access

03/19/18

• T76245 - Reconciled Cost Center Bug for PDF is fixed

03/20/18

• T75822 - Download Math Nov Reconciliation bug fix.

03/20/18

• T76059 - Acct Codes Updates: 54817

03/20/18

• T76119 - MyNSM Support Memo showing salary for grads and Postdocs

03/20/18

• T75582 - Reconciliation Report allow search by:  Reconciled on, Reconciled by,  Reconciled By, Equity Ending Balance,  Reconciliation Completed (If Yes link to the Report),  Cost Center Summary

03/21/18

• T73878 - Journal Detail Entry Module released. Follows PS format.

03/22/18

• T75742 - Modified Select All feature to narrow selection based on search

03/22/18

• T75714 - Sorting option in the transaction lists

03/22/18

• T75747 - Line Description modified on reconciliation report

03/22/18

• T76248 - Reallocation amounts fixed in module

03/22/18

• T75804 - Chem Verification Assignment 262

03/22/18

• T75575 - Assignment by Period updated to allow search by job code and position number

03/23/18

• T76349 - MyNSM Support Memo allow employees with ending date of 06/01 to show on summer support memo.

03/23/18

• T76142 - Cost Centers Listed as Pending Closure are now available for reconciliation

03/23/18

• T76311 - Employee Names on Reconciliation Report showing on ST 61885

03/23/18

• T76355 - MyNSM Data Entry agent access to Dean dept

03/28/18

• T76389 - Cost Center Summary Reconciliation View Rounding Error Fix

03/28/18

• T76108 - Transaction List Review

02/05/18

• T75687 - 57688/IDC needs to be deleted

02/12/18

• T75791 - Delete 40665/NWC

02/14/18

• T75805 - Chem purchasing agent access

02/16/18

• T75831 - Welch letter added as an option in the assignments page

02/19/18

• T75886 - Payroll Reallocation Fringe/Percentage

02/19/18

• T76064 - Reconciliation Report Update: P/B added.

01/10/2018

• T74990 - Add earning code G80 - FML Sick Adjustment

01/10/2018

• T75181 - Fix ORP fringe repost payment

01/10/2018

• T75170 - Forrest TIP Assignments Report fix

01/10/2018

• T75113 - Formatting issue on Cost Center Summary download fix

01/10/2018

• T75107 - PS M&O account code-53854

01/11/2018

• T74407 - Longevity incorrectly counting as Fringe fixed.

01/11/2018

• T74442 - MyNSM Not Pulling All Active Cost Centers fix

01/11/2018

• T74462 - Budget B5084 Travel Domestic

01/11/2018

• T74468 - Account Code 51113 added to payroll payment screen.

01/11/2018

• T74514 - Reconciliation Report Modification with expanded description

01/11/18

• T74670 - Change B5084 to “Travel-Domestic”/Add Budget B5088

01/11/18

• T74673 - Add a "Select All / Unselect All" feature in Reconciliations

01/11/18

• T75020 - Modify links to open new windows or new tab or same window

01/11/18

• T75025 - Reconciliation view - add link to registers

01/11/18

• T75036 - MyNSM Postings that exceed approved TR amount access granted

01/11/18

• T75059 - make B5072 appear in Business Expense Category on CCS.

01/11/18

• T75060 - Include all outstanding totals on the outstanding equity part without any PO future date restriction for live CCS.

01/12/18

• T75234 - Error with Off Cycle Timesheet in MyNSM bug fix

01/24/18

• T75404 - Update code 54825 to M&O

01/24/18

• T75227 - Save Cost Center Summary PDFs for each sub account in reconciliation

01/26/18

• T75446 - Fix registers link in reconciliation

01/26/18

• T75380 - Transaction List Report update table to allow filtering

01/26/18

• T75369 - Items received in error fix

01/26/18

• T75353 - Start date and end date added to cost center summary

12/01/17

• T74633: Fix payroll posting bug for ST 49210.

12/01/17

• T74633: Ensure that revenue accounts with account code starting with 4 appear on the expenses calculation on Cost Center Summary.

12/01/17

• T74633: Negative budget bug fix for ST 53255 travel.

12/01/17

• T74552: Fix IDC transaction list view for ST 59825

12/01/17

• T74510: Allow users to uncertify timesheets prior to posting.

12/01/17

• T74437: Allow IDC payments after reconciliation.

12/01/17

• T74437: Modified the category for several budget notes for grant.

12/01/17

• T74437: Search function to allow search for all PI in Support Memo.

12/01/17

• T74625: Unpost all payroll postings for Sept 2017 in Physics.

12/05/17

• T74768: Provide the ability to sort transaction listing in alphabetical order.

12/05/17

• T73874: Fix cost center summary bug for displaying negative amounts.

12/05/17

• T74146: Search by Employee status has been enabled on the Report Assignment by Period.

12/05/17

• T74146: Search by Employee status has been enabled on the Report Assignment by Period.

12/10/17

• T74092: Display 010 earning code when utilizing alt cycle

11/06/17

• T73785: Make earning code 420 not add to gross and keep the remove from earning.

11/07/17

• T73785: Bug/error on journal edit fixed.

11/07/17

• T73858: Contract and Services added to cost center summary.

11/09/17

• T73408: Please collapsed by default equity section for Grants if Equity Revenue is zero.

11/09/17

• T73765: Quick New created for Purchasing.

11/09/17

• T73765: Add budget node B5089 to the budget quick entry.

11/09/17

• T73959: Off-cycle Timesheet Creation Bug Fix.

11/09/17

• T73959: MyNSM/PeopleSoft payroll assignment end date.

11/09/17

• T73959: Account code updates to 54824 & 58909

11/09/17

• T73959: Account code updates.

11/09/17

• T74091: Payroll total month calculation corrected for assignment 3326

11/09/17

• T74091: Show all Encumbrances, but only remove encumbrance expenses that are reconciled and End date is Recon end date. Also add Equity to all Balances Titles i.e "Current Balance" => 'Equity Current Balance.

11/09/17

• T74107: Add the month to the title in Pdf Summary Cost Center

11/13/17

• T74403: Undo All Trial Verifications for Math after 145.

11/13/17

• T73959: Save button fix for reconciliation button

11/17/17

• T73959: Correct longevity bug affecting fringe

11/17/17

• T73959: Fix expended column bug for ST 49210

11/17/17

• T74262: Add budget node B5089 - Rental/Lease - Facilities.

11/17/17

• T74248: Need a document number field within Travel Search so transactions can be found easily.

11/17/17

• T74452: Payroll rounding change

11/22/17

• T74485: Cost Center Summary / Transaction Reconcile View

11/22/17

• T74479: Add a signature line for the PI to sign on the reconciliation Cost Center Summary.

11/22/17

• T74445: Reconciled CC Summary view link fix.

11/27/17

• T74249: CC summary usage box.

11/27/17

• T74249: Allow designated users to unreconcile cost centers without IT tickets.

11/27/17

• T74593: Fix report bug for cost center summary and reconciliation report.

10/02/17

• T73616: Payroll Reallocation updated in entering cost center.

10/10/17

• T73593: Entire cost center displays in travel request.

10/10/17

• T73526: Cost center sub accounts across depts.

10/10/17

• T73592: Speedtype field added onto order search.

10/10/17

• T73592: Check All Box - Post to Ledger (Travel)

10/10/17

• T73592: Check All Box - Post to Ledger (Travel)

10/12/17

• T73472: Purchase approval CC Managers/PI distinction.

10/12/17

• T73582: Shipping & Credit button added onto purchase.

10/12/17

• T73693: Reference number added onto purchasing search.

10/12/17

• T73693: Delete EAS travel requests.

10/18/17

• T73985: CC Summary change Current Balance Calculation to

Current Balance = Budget Total + Unbudgeted - Expenses(Prior BRef)

10/31/17

• T73693: Add Employee ID and Position number on payroll monthly and Biweekly people at payment payroll.

10/31/17

• T73814: When listing cost centers on payment, please sort by speed type.

10/31/17

• T73813: Fix comment bug for payroll reallocation.

10/31/17

• T73505:  Add Active/Inactive employees option.

10/31/17

• T73414:  Excel export option for transaction list.

10/31/17

• T73414:  Fix invoice payment bug.

10/31/17

• T73723:  Journal field added to A/R when receiving payment

10/31/17

• T73773:  Cost Center Summary - Reconciliation do not limit Encumbrances

10/31/17

• T73773:  Sort by ref number on transaction list report added.

10/31/17

• T73785:  Transaction list amount should keep original transaction sign

9/5/17

• T72852: Fixed “No Matching Period Found” error with Payroll Payment Timesheet 141.

9/5/17

• T72811: Allow assignments to to be setup for only salary.

9/7/17

• T73029: PO Quick Edit Mobile Side Scroll.

9/7/17

• T73029:Ensure account codes 53800, 53802, 53804, 53806 are < 25K & Account codes 53801, 53803, 53805, 53807 are > 25K.

9/8/17

• T72418: Duplicate record button on the 'Registers' screen.

9/8/17

• T71756: FY18 Payroll Benefits added onto FMP and MyNSM.

9/8/17

• T72832: Split approval shown on PO PDF.

9/11/17

• T73053: Duplicate button added for travel requests.

9/11/17

• T73013: Assignment period - Display monthly salary.

9/11/17

• T73096: Box for total travel expenses.

9/11/17

• T72653: Add earning code 125.

9/12/17

• T72740: Reimbursement voucher option added to listing.

9/12/17

• T72740: Codes added  977: CDV Fitness Release- add to gross: yes or not?- remove from earnings: yes or not?- type: NO HOURS, or HOURS, or AMOUNT? 442: Communication charge- add to gross: yes or not?- remove from earnings: yes or not?- type: NO HOURS, or HOURS, or AMOUNT? OPT: Opt Out Credit- add to gross: yes or not?- remove from earnings: yes or not?- type: NO HOURS, or HOURS, or AMOUNT?

9/12/17

• T73034: Add journal id field to quick entry window.

9/12/17

• T72740: search the Travel field by employee ID or First and/or Last name. Currently it only allows for digits fix.

9/14/17

• T73149: Add reference window at travel request

9/15/17

• T73377: Notification when paying an FY17 travel expense in FY18 with a cost center that has no budget.

9/22/17

• T73332: Payroll- employee update when changing information remains.

9/22/17

• T73325: Budget node B5023 added to Budget Quick Entry

9/22/17

• T73292: Fixed amount on purchasing PDF.

9/22/17

• T73229: Add assignment period status to the assignment search option.

9/22/17

• T73263: See total amount of P-Card expenses and fixed email approvals for Quick-Edit.

9/25/17

• T73418: Sub Award added to document type. Works similarly to Contracts.

9/25/17

• T73395: Journals created when add a journal on registers does not have the right BP fixed.

9/25/17

• T73383: Fixed the email notification to ensure multiple PI are not notified on approval when PO is split.

9/25/17

• T73336: Show assignment comments on the list view.

9/26/17

• T73446: Status of "Temp Suspension" on the drop down menu under 'CC Status' (cost center screen) to allow temporary suspension of expenses on cost center. It should work so that when we use this status, it doesn't come up on the cc approval screen.

9/26/17

• T73285: Transaction search use fiscal year instead of budget reference.

9/26/17

• T73411: Add requisition number to search option.

9/28/17

• T73486: Travel & Business category added onto cost center summary

9/28/17

• T72556: Reconciliation tab view fixes and updates.

9/28/17

• T71907: Limit Department Data to its Department Personnel

8/1/17

• T72267: Fixed when user receives an error message when a credit invoice has been added to the 'Invoice' section because the credit amount should be reduced from the original amount.

8/1/17

• T72268: Updated to allow Purchasing agent and DBA to have access to add a new Cost Center Manager line and submit for re-approval in instances where the original Request was applied to the incorrect cost center.

8/1/17

• T72276: Added a search options in Travel for: Destination, Purpose and Benefit, Travel ID (system internal id), Document, Description

8/1/17 - T72277

• Updates in Travel Request:

  • Relabeled: "Destination City" to "Destination City/Country"

  • Display Travel ID (internal database rec ID)

  • Added to line item: Doc No, Notes

  • When save, use travel start date as journal Date and Description to have "Desc-Destination-Travel from - to"

  • Ability to duplicate a line

8/1/17 - T72294

• Made modifications to posted payroll payment window:

  • hide fringe lines by default - collapsible. See attachment for more info

  • added fringe adjustment line - add a miscellaneous fringe account code for this purpose

  • added a notes field for each employee on this screen

8/1/17

• T72296: Fixed big where User tpao did not see anything to choose when doing a New Payment

8/1/17

• T72330 : Update to show total salary and fringe - view only for each employee w/o having to open the collapsible icon

8/2/17

• T72336: removed the requirement on catalog number

8/2/17

• T72337: Fixed error where the account code 55111 is MO category, however it is for Field Trip and should have been available to be selected on travel module

8/2/17 - T72278

• Added PS Date and user is now able to use this date as journal date on payment

• Updated to allow users to edit line item on payment window

8/2/17

• T72318: Updated in Payroll Payment to allow users to post to ledger generate an error message

8/4/17

• T72185: Fixed error where user was unable to change payroll assignment

8/4/17

• T72298: Fixed error where the Reallocation shows blank screen

8/7/17

• T72434: Fixed an error that occured when the user tried to update a record in the Assignment

8/8/17

• T72467: Allowed All PO Buttons to show for admins/agents all the time

8/9/17 - T72279

• Updates:

  • Generate PDF of original request

  • Reallocation

8/11/17

• T72375: Updated so user now can not only select from the drop down box for the Sponsor, but will be able to type in it as well

8/11/17

• T72289: Updated to allow Travel requests to be printable

8/11/17

• T72469: Updated so that the NSM Finance Tab reflects 'Assignment' since that's the screen the user currently uses. It will be easier to identify where in MyNSM the user is.

8/14/17

• T72485: Updated so that after an invoice is paid, the page will refresh manually to show the payment journal link and remove the post button.

8/14/17

• T72478: Updated Period information to that hours per week in no longer required.

8/14/17 - T72465

• Made corrections to the database:

  • Assignment id 108 period id 3873 to have position id 752

  • Position id 280 and 3277 should have employee class Prof/Admin and Salary plan UHN.

8/14/17 - T72335

• Updates:

  • Relabel "Invoice Document No" to "Document No"

  • Default Type to "All purchase requests"

  • Add quick link to "Search Approved Purchases" Finance Home

8/14/17

• T72334: Updated by removing vendor requirement under payment & relabeled ‘Document Id’ to ‘Reference No’ on search and result.

8/14/17

• T72306: added budget node B5022 for Tuition.

8/15/17

• T72555: Removed the restriction on Travel to only show travel account codes.

8/15/17

• T72537: Fixed error when user is entering a bi weekly assignment period, the hours per week box was grayed out.

8/16/17

• T72611: Added ‘Total Amount Expended’ and ‘Total Amount Encumbered’ to the Payroll Monthly Report.

8/16/17

• T72576: added a button to take user directly to the 'Budget Quick Entry' screen from the 'Cost Center Screen'

8/16/27

• T72531: Added a printer friendly option to be able to print out cost center list

8/17/17

• T72646: Added a comments/Notes box to the end of the payroll verification page

8/17/17

• T72622: removed the mandatory requirement for concur id

8/17/17

• T72520: made B5022 visible on Cost Center Summary page.

8/17/17

• T72647: Update to Log Delete of Timesheet and only delete timesheet if trail/final verification has not started.

8/17/17

• T72260: Allowed 0 to be entered into the Budget Entry for reconciliation purposes.

8/22/17

• T72663: Added the account code 52108 - Other Professional Services

8/22/17

• T72623: removed the mandatory requirement for concur id on MyNSM Travel Request

8/22/17

• T72525: Update so Payment Cycle is no longer required to be specified when searching by department only or payment cycle only in the Timesheet Checklist

8/23/17

• T72697: Fixed error where the text that is written in the Cost Center Details field of the Cost Center Summary did not show up on the printed version.

8/23/17

• T72118: The search engine on the CC Summary screen is updated to search for any item placed in the search bar, instead of strictly by speedtype. User is now able to search by speedtype, fund code, or program code.

8/23/17

• T72557: Added a comment box in Payroll - Verification

8/24/17

• T72436: updated 'Timesheet Checklist' to automatically refresh data without staff having to hit Show/Add Timesheet.

7/11/17 - T72004

• Removed the auto-populate rule in MyNSM for longevity of bi-weekly employees and only allowed manual entry during timesheet checklist by period

• Added two check boxes per person so staff can select whichever period longevity will post. Longevity amount will still be based on Service Date entered.

7/11/17

• T72008: Updated to not require document number when paying using credit card option.

7/12/17

• T72018: Fixed bug where Attachments does not work on purchasing quick new

7/12/17

• T72032: Updated the Longevity Calendar for Bi-Weekly Employees

7/13/17

• T72031: Added more information to the Earning Codes B18 NRA 18 – Teaching, B19 NRA 19 – Study/Training, D19 Holiday N19 Biweekly

7/14/17 - T72038

• Fixed bug where it printed the Fiscal Year 2017 report was printing out instead of the 2018 report in the Cost Center Information Screen

• Fixed bug where fund adjustments from FY2017 were showing up, even though FY2018 was selected

7/14/17

• T72009: Modified the Transaction List by adding Document Type column, and adding sorting

7/17/17

• T72034: Added the option ‘Sort’ by Invoice(s) & Customer(s) headers on the Accounts Receivable - Service Center

7/17/17 - T72085

• added category "Contracts and Services"

• Added Account code 53854 to this category

• hid categories that have all 0s in the Budgeted column

7/18/17

• T72150: Fixed the longevity for bi- weekly is showing half of the longevity not the full amount for bi weekly pay B071117

7/20/17

• T72165: formatted the "Usage" field in the PDF version of the Cost Center Summary to text wrapping

7/20/17

• T72171: In Purchasing, defaulted the account code of the shipping line to 52811

7/21/17

• T72174: changed the "Submit Payment" to "Post to Ledger"

7/21/17

• T72169: Updated bug when user creates a PO on quick new, the PI approval is not approved and it just shows "new".

7/24/17

• T72154: Fixed error user received when trying to send invoice emails

7/24/17

• T72208: Fixed error where the periods showing on the timesheet checklist differ from the period that is showing on the verification screen.

7/24/17

• T72202: Changed the employee name displayed to show “Last Name, First name, Middle Initial” format

7/24/17

• T72033: Update to auto populate all amounts of the payment screen by default and grey out anything that has been paid with another invoice.

7/26/17

• T72206: Fixed bug where an order says it’s ‘rejected’ on the top portion of the Order Request, due to incorrect cost center manager being added, but the bottom portion reflects 'Approved'.

7/26/17

• T72156: added a place on the customer screen for notes/comments/instructions

7/26/17

• T72211: added a box at the top of the ‘Trials’ & ‘Final’ Column Headers that allows users to select all boxes at once on Payroll Verification

7/26/17 - T72229

• Update to "Add Invoice" to "+ Payment" similar to "+Credit". To eliminate payment that are not in invoice form.

• Added the "Pay!" button to "Post".

7/26/17

• T72223: Auto-populated the 'Pay Rate Type' based on the 1st selection made under 'Payment Frequency'.

7/26/17

• T72221: Fixed bug where it didn’t allow user to delete info or make updates on the Timesheet Checklist when user selects another period.

7/26/17

• T72220: Updated the timesheet checklist screen to not default to 'off-cycle' on the 'period' drop down. It’s now blank with the arrow displayed.

7/26/17

• T72172: Added a requisition field on purchasing and journal entry. It now accepts numbers and letters and 200 characters.

7/26/17

• T72219: Fixed the reset button that was not working on the Timesheet Checklist Screen

7/31/17

• T72319: added the same purchasing access to 774 the same as 583

6/1/17

• T71538: Fixed bug where transaction search shows a transaction twice

6/1/17

• T71595: Made purchasing "send email option” on by default for all users except purchasing agents

6/7/17

• T71599: Fixed missing Budget Node B5084

6/7/17

• T71630: IDC and payroll expenses now updated in real time

6/7/17 - T71646

• moved the existing cost center summary window that includes only reconciled items to the reconciliation list

• On reports brought back the real time "Reconciliation Window" that users used to have

6/7/17

• T71663: Update now displays account code on payroll payments at the staff section label

6/8/17

• T71643: Update allows for the deletion of POPayment, and to update the status back to ‘Received’ instead of ‘Paid’

6/8/17

• T71678: Fixed error where the 'Pay' button on the Purchasing screen was missing

6/14/17

• T71696: Fixed error where update of a cost center failed and popped up the error message “Value is required and can't be empty.”

6/15/17

• T70622: Create a new purchasing quick entry with save and pay buttons

6/15/17

• T71727: Expanded Invoice Search Character Limit

6/15/17

• T71641: Updated bug where an attached Order ID allowed user to 'Pay' without the 'Ordered' and 'Received All' fields being completed

6/15/17

• T71719: Added "Credit Card” to the transaction types in "Quick New” Purchases. When this option is selected on save it now adds an invoice automatically.

6/21/17

• T71776: added the budget node B5082 – Foreign Travel on Budget/quick entry

6/21/17

• T71775: Updated attachments on billing entries now auto-populate with the invoices when they are generated

6/21/17

• T71771: added a status to customer screen so that the duplicate can be disabled and won’t be used on future invoices

6/22/17

• T71600: added the functionality to alert the user when leaving a page without saving

6/23/17

• T71818: Fixed bug where it appeared that the approve action doesn’t save on the user’s end after the user hits “approved”

6/23/17

• T70626: added quoting functionality to account receivable

6/23/17

• T69734: Added a "Back to Search"/"Next Order ID" feature when a search is conducted to go to the next item in the list when the search was initially conducted

6/27/17

• T71926: Fixed bug where when user was saving a timesheet, it returned back a blank page

6/29/17

• T71937: Corrected a spelling mistake on the Transaction List Report for “Account Code”

6/29/17

• T71936: Fixed bug where the 'PAID' status was still showing as open even though user selected 'Pay'.

6/29/17

• T71935: Fixed bug where the view cost center summary was showing a blank page with an error

5/1/2017

• T71139: Changed links to User Manual and new google sites on MyNSMApps

5/2/2017

• T71221: Fixed problem where the pdf being generated is not showing payroll data after certifying timesheet verification

5/2/17

• T71222: Update so when creating a new reallocation, a text comment box is now added for notes

5/3/17 - T71257

• Made Reallocation read only when viewing Cost Center Payment Screen

• Added Link to Payroll Payment

• removed add funding source button and deleted button when set to read only

• added create by and last modified by to reallocation view

5/3/17

• T71243: Fixed bug where Payroll verification trial and final checkboxes were not being saved when saving the whole list

5/4/17

• T70232: added an effective date box on the position screen to properly track effective dates of any changes in PeopleSoft of a position

5/4/17

• T70207: Added the Payroll Earning Code G71 for FML in MyNSM

5/4/17

• T70181: When Department enters Speedtype, the Combination Code auto-populates

5/5/17

• T71211: Allowed for a search by document # or type and added a button to screen to allow duplication of existing information

5/5/17

• Updated Purchasing - Max Character field to 50 character limit

5/8/17

• T70681: Updated the bug where Paid Status on the Purchasing screen was not reflecting as paid, even when all items have been updated on the Payment screen

5/9/17

• T71212: Updated the document type under Invoice section to list PO Voucher instead of Purchase Order

5/8/17

• T71348: Updated the Negative amount on Scholar and Fellow category which did not reflect on CC Summary

5/9/17

• T71263: Updated the Search function so that it locates a vendor based on any information that is entered

5/9/17

• T71259: Updated the 'Memo' field on the Registers screen to not have a max number of characters when entering directly on this screen if user is using it for corrections which need to be properly documented

5/9/17

• T71224: Fixed bug where when giving user finance payroll payment modify access, the access does not work until adding payroll-payment-view as well

5/9/17

• T71223: Fixed where when adding more items, percentage and amount are not grayed out as the first line

5/8/17

• T71349: added a quick link to go to CC summary on budget quick entry screen

5/16/17

• T71371: Fixed bug where the report assignment by period view does not list the same as the export

5/16/17

• T71422: Added an IDC Account code 56506

5/16/17

• T71400: Fixed a bug where user was receiving an error message regarding the invoice amount being more than the approved amount, even when the amounts were equal

5/16/17

• T71353: added PO Voucher to drop down list under the 'Invoices' section on the Purchasing screen

5/16/17

• T71091: created Vendor/Credit Card Transaction Screen

5/17/17

• T71294: added budget node B5084

5/17/17

• T71372: Updated to allow user to ship multiple items

5/17/17

• T71363: User now sees an explanation from the PI on why the order was rejected when a user in unable to save any revisions to a rejected Purchase Order

5/17/17

• T71347: allowed budget module to be modifiable for pending closure cost centers

5/17/18

• T71208: Added a field on the main page where a request is being made, to list the type of request

5/18/17

• T71115: Updated to provide a way to print charges

5/23/17

• T71415: Enabled fringe on all State Cost Centers

5/23/17

• T71460: added the ability for staff to make payments by enter quantities or amounts

5/26/17

• Updated purchasing window to show the balance

• Allowed user to print pdf of purchase order request

• send email checkbox - set unchecked by default

5/26/17

• T71528: Fixed bug where Generate PO not populating full invoice #

5/26/17

• T71258: added a column to All Invoice list to show the "payment received date" which will help user identify and sort invoices by latest payments processed

5/26/17

• T71541: On the email to PI for approval, included a link to take PI to the quick approve (quick new)

5/26/17

• T71209: A/R Received Items: Allowed partial payment of invoices

5/26/17

• T71427: added account code 56506 for IDC to correspond with PeopleSoft

5/30/17

• T71506: added a feature to enable to fill automatically a default department shipping address in the purchasing screen

5/30/17

• T71523: Updated to include in expended, expense transaction that have been paid and have the check mark reconciled

5/30/17

• T71536: Update displays summary of salary and fringe

5/30/17

• T71537: added search by fiscal year

5/30/17

• Fixed bug where Total Amount wasn’t being populated on the Purchasing Payment Screen once Cost Center or Credit Card was selected

4/6/17

• T70714: Updated to send invoice cancellation email notification, to the same people that the original invoice sent

4/6/17- T69864

• Updated the “Message displayed on Invoice” when generating an invoice:

  • the memo info gets populated into this box so that it can be displayed on the invoice pdf

  • this box accepts a more than 1000 characters

  • the note displayed now goes across the page, instead of ½ width of the pdf

4/6/17

• T70218: Payroll - overtime entry code 315 change to 1.5

4/6/17

• T70625: added to AR the ability to generate PO for internal invoices

4/6/17

• T70753: Added missing earning code in the time sheets: B81 Sick Adj. time

4/6/17

• T70831: Added the 'Charge Memo' field to Invoice

4/6/17

• T70854: Now, when selecting charges to create the invoice, the memo of the charges automatically populate the field "Messages" (which are notes added to the invoice).

• The Messages field can be edited any time before the invoice is sent.

4/6/17

• T70918: Fixed error where the PDF attachment to the Budget Journal didn’t appear when reopening the journal

4/7/17

• T70900: Updated Purchasing Search Screen fix to sort by CC Manager

4/7/17

• T70958: Updated Icon for Faculty Forms

4/12/17

• T70739: Added “FTE” column to Timesheet Checklist

4/14/17

• T70795: Updates so that when requester updates invoice section, a notification email is sent to the purchasing agents

4/17/17

• T70970: made all headers on the Travel Request Search screen sortable

4/21/17

• T70595: Created the ability to search by description in myNSM Finance Purchasing

4/21/17

• T70688: added a total balance on the Transaction List screen which will show the overall total of the records found

4/25/177

• T70916: Updated to have MyNSM automatically pull and fill the 'Vendor' field from the 'Traveler' name field on the TR entry and TR - Payment screens instead of staff having to add line by line

4/25/17

• T71121: Updated and deleted duplicate customers in the Customer database

4/25/17

• T71113: For Purchasing: included note when invoices are available

4/25/17

• T71088: Update to show if a record is paid, the PS Payment Due field reflects the date the POPay was made

4/25/17

• Added additional departmental information to the Payroll Report

4/25/17

• updated the information on the email notification send to Cost Center managers

4/25/17

• T69942: Updated Transaction Lists to be able to search for account codes by range

4/26/17

• T71155: finished developing the report functionality so that user will be able to generate the report as needed

3/1/17

• T70231: Changed Purchase Order PS Date to PS Creation Date.

• T70231: Changed Purchase Order Invoice PS Date to PS Payment Date.

• T70231: Fixed the period and Year of payment journal when updating PS Payment Date

3/7/2017

• T69946: Reconciliation Updates include:

  • Reconciliation: include all budgets, all equity,

  • encumbrances (only requisitions, contracts).

  • Deposits and credits: values show as negatives.

  • 'Charges' gets re-labeled as Fund Equity.

  • Budget journals: show them as they are (positive or negative)

3/7/17

• T70063: add search by amount on transactions search

3/7/17

• T70071: Edited where “Year End” accrual line shows on CC summary under carried forward

3/7/17

• T70508: Now shows positive on Cost center summary expense prior years

3/7/17

• T70509: On cost center summary, amount now shows under encumbrance and not outstanding

3/7/17

• T70510: Reconciliation - budget shows under expenses fix

3/8/17

• T70484: add requested by field to create charges

3/8/17

• T70525: changed green numbers to black when there are only numbers, and to blue when the number is also a link

3/9/17

• T70561: added to Document type "Scholarship" type so that scholarship transactions can be flagged as scholarship

3/13/17

• T70206: Fixed missing earning code B71 on Payroll

3/16/17

• T69469: Updated the department input we are billing within a specific company

3/16/17

• T70620: Updated:

  • Employee type field= All

    • Unselect ERS and ORP

• Employee type field= Student/Student Worker

  • Only select WCI and UCI

3/16/17

• T70588: Added search criteria: Created by and created date

3/16/17

• T70065: added reference # field on purchasing screen

3/16/17

• T70448: Added to the customer/vendor screen additional information fields to make it more functional:

  • "Department" field (add): The information in this field will populate on the invoice

  • "Email" field (update): Field should be renamed to "PI Email" as the primary contact email should invoices become severely past due

  • "Main Billing Contact" (add): Populate directly on invoice

  • "Additional Contacts (CC)" (add): Populate directly on invoice. Field also has "add"/"remove" buttons available to add/remove CC contacts as necessary/requested

3/16/17

• T70262: 'T-Card' description added on the drop down list on the Purchasing screen under "Invoice" section for items that don't require a travel request but still need to be paid by T-Card

3/16/17

• T70168: allowed the status field to be modifiable by providing dropdown options and save changes

3/16/17

• T70089: Added a drop down menu on the Cost Center Summary under “Status” where user can select Active, Inactive or Pending Closure?

• T70089: Also added in the word Expired as well

3/23/17

• T70719: Added to purchasing search: Reference No and Purchase Order No

• T70719: On purchasing window, increased max character allowed on Order Confirmation No.

3/23/17 - T69753

• made the charge memo column wider on the home page

• made the selection of “Results per page” remember the number the user selected when navigating to the next page

• Made the default number of results displayed 25

3/23/17

• T69896: made sure travel payment by credit card work the same way as purchasing credit card payment

3/23/17

• T69941: When user searches for cost center on reconciliation window, it now displays the parent cost center first

3/23/17

• T70046: Fixed bug that prevented users from finalizing Travel Requests

3/23/17

• T70132: button added to the Account Code section which will allow Purchaser to check 'All' if the account code will be the same for all fields in the order instead of manually having to update each

3/23/17

• T70263: updated with the ability to create and export reports to visualize the summaries and bar plots for the following features for the UH Sequencing Core:

  • Total purchases by month

  • Total invoiced amount (via charge date) by month

  • Outstanding payments by month

  • Balance in cost center by month

3/23/17

• T70589: added "Line #" column which displays the number of the row in the order being displayed

3/23/17

• T70624: More Updates to NSM Billing:

  • Search by date would be very useful

  • Search by project fixed

  • Results per page widget remembers user setting

  • Customer search function improved

3/23/17 - T70690

• Modified Transaction List searches to only see the records for the doc # user is searching for

• Search no longer shows the Uncategorized records

3/23/17

• T70718: added transaction type Reimbursement for Register Transaction Type

3/31/17

• T70652: fixed verification pdf, where some lines were not lining up properly

3/31/17

          T70714:

• added heading and signature and date.

• Also gave extra 2 lines after each records

2/1/17

• T69984: added service date validation on timesheet so that verification can work properly

2/1/17

• T69972: made the modification so that PO payment journals have budget reference of the PO

2/1/17

• T69928: Added to Employee Record to assignment:

  • 1. First assignment is 0 and auto increment (max is 4)

  • 2. Add Empl Rcd column to assignment list.

2/1/17

• T69900: Added a way to take the user back to the record they was on before they clicked save on the Timesheet

2/1/17

• T69899: Updated the time sheets for an existing time period

  • Now allows names to be sorted alphabetically

  • After adding new employee time sheets, the new timesheets stay at the bottom of the list and are not sorted with the rest

2/1/17

• T69894: Added to the Status dropdown menu the option "Received"

2/1/17

• T69764: Allowed Payroll Assignments to have the ability to set what the cost center will be paying (salary, fringe, or both)

2/1/17

• T69740: Modified so that inactive employees can't be used unless the employee is changed to active status

2/1/17

• T69598: For purchasing agents access made the account code field available when doing a new purchase

2/1/17

• T69460: Grant to show the equity standard screen.  Equity can now also be entered for grants too.

2/2/17

• T69705: Added account codes to Travel

2/23/17

• T70268: separated the details column into Qty, Desc, and unit cost on the Invoice PDF

2/23/17

• T70338: Renamed “Rename Program Desc” to “Title” & “Project Desc” to “Description” and removed mandatory requirement

2/23/17

• T70318: The font size was changed as requested and the color was changed to dark blue

2/23/17

• T70169: displays fringe total on payroll payment window

1/3/2017

• T69169: option to create invoice on the ‘Create charge’ screen under Accounts Receivable made

1/3/2017

• T69646: update to make the Cost Center Carry Forward Balance equal to the final balance of the Cost Center of the previous fiscal year

1/3/2017

• T69654: Implement a second line on Cost Center Transaction list indicating the description of each transaction

1/5/2017

• T69405: Ability to sort Cost Centers by PI name

1/9/2017

• T69404: Added to the list view description of the first item of a column list

1/10/2017

• T69403: Created a purchasing quick link to view Cost Center Summary

1/10/2017

• T69649: Details of the original point of data (line description & document #) entry inputted now shows up on Reconciliation Statement Description

1/10/2017

• T69647: Updated details of the screens on MyNSM for Cost Center Managers by including information entered at original data entry, description of item in Transaction List Report, and word wrapping for description information box

1/10/2017

• T69544: Update for current balance formula for Cost Center Information; The updated formula is balance total + unbudgeted

1/8/2017

• T69534: Added the ability for staff to make corrections on already paid purchase orders

1/5/2017

• T69534: fixed the layout once you click on the 'View All Charges' tab under the A/R Service Center section

1/11/2017

• T69724: Create PS payment Date for each invoice and use this one for the reconciliation date

1/11/2017

• T69406: provided the ability to search for transactions that were paid using a credit card

1/11/2017

• T69581: added a hover for "tips" on the search options when a specific field is selected to unselect it and sort by whichever option is selected

1/11/2017

• T69575: Fixed how budget reference of the payment is not matching the PO.

1/12/2017

• T69452: Added a quick link to view the cost center summary from budget quick entry screen

1/18/2017

• T69677: Fixed the sort option for Purchase Requests by allowing users to further filter results

1/18/2018

• T69463: Update that shows ID record of charges and also adds this field to be searchable

1/18/2018

• T69763: Updated the People Database updating as followed:

ALTER TABLE employees CHANGE prior_years_of_service prior_years_of_service DOUBLE PRECISION DEFAULT NULL;

1/18/2017

• T69652: Updated the postings of past reconciliation for FY17 to not show reconciliations from FY16

1/18/2017

• T69813: Updated the way journals are created on Purchasing when payment is done via credit card

1/19/2017

• T69679: Added a feature that will allow managers to look up all current/pending/approved orders by Requestor

1/20/17

• T69820: Fixed Column Header displays on the Transaction List Report

1/24/17

• T69795: Changed the limit that was placed on the number of characters a user can enter for Journal ID field on the ledger register screen

1/24/17

• T69781: Column can be added on the Order Quick Entry screen to reflect which cost center manager the user is awaiting approval from

• T69781: save button be added to the Purpose/Benefit statement section on the Order Quick Edit screen

1/24/17

• T69781: Updated the "type" drop down field on the receive payment screen to automatically display "SC Voucher" first instead of "Journal"

1/24/17

• T69752: fix layout (column widths) so that the info. on the screen is easier to view

1/24/17

• T69451: allow Cost Center details box to be modifiable on cost center summary screen

1/26/17

• T69971: Updated on the live website the entries from last year (2016) were separated with respect to current year (2017)

• T69971: Updated on the live website the timestamp added both on view and download

1/27/17

• T69929: Edited the assignments to have the most recent period open by default when looking at an assignment

1/27/17

• T69926: Resolved issue where some assignments are not showing on timesheet verification

1/27/2017

• T69850: Added the invoice number to search window

1/27/2017

• T69897: Fixed Payroll Verification sorting

1/27/2017

• T69898: added search by Document Type

1/27/2017

• T69893: added Fiscal Year to the search filter

1/25/17

• T69901: Added a link to link to the employee next to their name on the Timesheet Checklist

1/26/2017

• T69962: Fixed where Payroll payments that were not correctly taking remove encumbrance correctly when there are multiple salary account codes

1/30/2017

• T69707: Fixed improperly working sort function that did not work under verification search

6/15/2016

- NSMFIN-191: Purchasing Payments DocumentNo can be same for multiple payments

- NSMFIN-193: Quick Entry - add a running balance of amounts entered

- NSMFIN-197:  SC Vouchers, Vouchers, Expenses, have been added as additional options in Purchasing Section 6, Document Types

6/8/2016

- NSMFIN-187: The cost center field now is an editable field.

- NSMFIN-188: The search option on the Order Search screen now pulls the information requested.

- NSMFIN-189: Cost center Attachments pdf attachments now open correctly.

- MYN-315: Under grant type "Research Grant" is now available. 

- NSMFIN-190: Added Texas Higher Education Coordinating Board (THECB) to the drop-down on the  'Cost Center' screen under 'Sponsor' to track sponsor of grants awarded by Texas Higher Education.

- NSM-184- Inactive cost centers now don't show on purchasing for PI to select and approve. 

4/29/2016

- RES-8:The reservation email message now does not include HTML tags.

- NSMFIN-178: Display Project Description for grants and Program Description for other on Cost Center Summary Report.

- NSMFIN179: Cost Center Summary links to Transaction List Report works for Grants now.

- MYN-245, 273: The sort button 'Requested By' on the Order Quick Entry screen does not work to list the people in alphabetical order. The sort is working. The user needs to unselect the Order Id Sort to be able to sort by Requested By. To unselect the Order Id Sort, click on the X next to the Order Id Column Name. Then you will be able to select another column to sort by. The sort works on order of column selection.

- NSMFIN-180: Vendor ID field now allows more then 25 characters.

- 3/16/2016

- MYN-235: The 'Reset' button on the Ledger Account Code screen clears out the current data to allow for another search.

- MYN-225: Cost center dropdown have now scrolling functionality.

- MYN-280: Cost Center Summary - The financial data for budgeted and un budgeted funds is correctly listed on the Cost Center Summary.

User has to enter prior fiscal year end date as of 8/31 for fund equity to pull in cost center summary.

- MYN-288: Cost Center Summary Loading for Grant type Cost Centers. Bug fixed allow null for dates when cost center is a grant.

- NSMFIN-146: Cost Center Summary Report displaying correct Uncategorized.

- NSMFIN-159: Users posted two assignments on cost center ST 49210. Both are showing under un-categorized and not in salaries under cost center summary page. How do i make it move to salaries? The Corresponding Assignments need to saved again so that the encumbrance journals can be recreated with the correct account codes. The issue was that certain job codes were not assigned a account code. This issue has been resolved.

- NSMFIN-176: When user creates a new Vendor record and enter data into the fields and click save, all of the data now is saved correctly including the First Name and Last Name.

- NSMFIN-177: Select All option on all Searches results is not longer available.

- MYN-263: When placing an order in Section 4, it now multiply's the units bought and calculates the total price on the first line. - MYN-249: The B5079-Participant Cost field is now populating on the Cost Center Summary screen correctly. B5079, 54817, 54818, 54823,54824, 54825 are now categorized as Participant Cost fields. These account codes have been updated and assigned to correct category.

+ NSMFIN-165: Each of the fields in the status summary of the Cost Center Summary now clickable which can lead to the breakdown of the type of transactions and equivalent dollar amount.

- NSM-168: Increased number of characters for reference number for Journal Transactions.

- MYN-243: Cost center summary, IDC is now recognized.

- MYN-215: When a user tried to reduce a budget category on cost center 42901 which shows as a negative number in the field now the system allows the user to save the record.

- MYN-268: Budget Expense Quick Entry - budget node B5069 - Scholarships & Fellowships has been added to quick entry screen under Fringe and Other Categories.

- MYN-281: Added the full cost center display string to Budget Quick Entry Screen.

+ NSMFIN-174: Invoice No now can accept up to 50 characters Invoices in Purchase Order.

- MYN-220: In Reservation app. It now include's the room contact information so that if user needs to contact the room owner, the information is available.Also the Email confirmation now includes the room information such as number and contact info.

- MYN-229: Purchase Orders email now go only to the to NSM purchaser in the department.

- MYN-231: Purchasing, Vendor box: now allows to pull vendor credit card type.

- MYN-274: Budget Module - The following budget nodes added to the Quick Entry screen and are associated with grants only.

1. B5069 - Scholarships & Fellowships 2. B5070 - Travel and Business Expenses 3. B5071 - Travel Expense 4. B5072 - Business Expense

- MYN-283: Fun equity total in register does reflect on Cost Center Summary Fund equity. Unbudgeted = Fund Equity - Total Budgeted

- NSMFIN-172: Fixed bug causing email to be sent to wrong personnel.

+ NSMFIN-135: Transaction List Report: added the capability to change Results per Page. Added more search options. Bug fixed when a pi is not set. Bug fixed cost center Select2 was not being created and not able to search by department. Bug fixed unable to select cost center and search by department

+ RES-24: Added recurring capabilities to Reservation App

- NSMFIN-170: fixed assignment search form supervisor element has wrong label.

- NSMFIN-169: Change IsFinished column to Reconciliation Completedadd to cost center string i.e. (businessUnitNo - fundCode - departmentCode - programCode - projectCode)

- NSMFIN-167: Budget Quick Entry now allows to input negative numbers.

- NSMFIN-166: Payroll Assignment Period now is able to set ORP.

+ NSMFIN-26: Cost Center Summary Implementation.

- NSMFIN-142: Fixed Cost Center Summary Reported Issues.

- NSMFIN-141: Fixed bug with Budget Column not displaying correctly

- NSMFIN-143: Fixed Cost Center Summary Reported Issues.

- NSMFIN-140: Fixed Cost Center Summary Page not displaying after selecting a cost center.

- NSMFIN-119: fixed bug with budget now populating on cost center summary page.

- NSMFIN-120: fixed information of cost center no displaying correctly on the bottom of the report.

- NSMFIN-59: fixed bug when searching a cost center on Cost Center Reports Search Page.

+ NSMFIN-175: Added more privileges to allow changes to cost center at any stage except paid.

- NSMFIN-17: Fixed bug where transactions line being shown from wrong cost center. Fixed currency format when displaying amounts through jquery.

Fixed bug in reconciliation validation when comparing floating numbers.

Removed console logging from views.

Updated Error Messages for Reconciliation validator.

+MYN-40: Implementation of Admin Module.

+MYN-44: Implementation Organizational Unit Module.

+MYN-45: Mailer Module Implementation.