General FAQ's

• Transfer balance to MyNSM Finance

Carry Forward

Can be done on Registers, make sure BP 2017

Add register dated 8/31/17

Acct Code Uncat_Exp

Amount could be Deposit or Credit depending on what needs to be done

Open Commitment (Prior BPref)

Can be done on Journals, make sure BP 2017

Line 1: Account Code: Uncat_Exp ; Credit 

Line 2: Account Code: Uncat_Open_Enc ; Debit 

• Payroll Encumbrance

Can be done on Journals, make sure BP 2017

Line 1: Account Code: Uncat_Open_Enc ; Tracking code: ; Debit depends

Line 2: Account Code: is the tracking code; Credit depends

Account codes:

Salary - 50100

Fringe - 51402

Travel - 56129

M & O - 50011

IDC - 56506

Sub Contract > 25000 - 53849

Sub Contract < 25000 - 53848

Equipment - 58909

Scholarships and Fellowships - 55300

Participant cost - 54825

• New Fiscal Year Process

When transitioning to a new fiscal year in MyNSM, all records must have the appropriate month and date in order to be in the proper fiscal year. Below is the process for purchase and travel requests.

• Purchase Requests

If you have an order that was entered in MyNSM during FY20, but will completely post in PeopleSoft on FY21, you will need to ensure that the PS Creation Date (Encumbrance) field is on the appropriate year.

*This also applies if you enter an FY20 purchase request in MyNSM on FY21. 

If you have an order where some items will post in FY20 on PeopleSoft, but some will post in FY21, you may utilize the Override option which will allow you to dictate the fiscal year that the item should be encumbered on.

The process is very similar for travel requests

• Travel Requests

If you have a travel request that was entered in MyNSM during FY20, but will completely post in PeopleSoft on FY21, you will need to ensure that the PS Creation Date (Encumbrance) field is on the appropriate month:

*This also applies if you enter a complete FY20 travel request in MyNSM on FY21.

If you have a case where some items will post in FY20, but some will post in FY21, you may utilize the Override option which will allow you to dictate the fiscal year that the item should be encumbered on.

Remember that all register entries must also have the appropriate BP (budget reference).

Image references

Purchase Requests

Travel Requests

Please refer to the images below for labeling information

• Navigate to the MyNSM website at https://mynsm.uh.edu/ and use your cougarnet credentials to sign in to your MyNSM account (Label 1).

• Sign in to your YouTube account (Label 2a) using your MyNSM Google Apps email, e.g., userid@nsm.uh.edu (Label 2b).

• Click on the Upload icon at the top of the page (Label 3).

• Note: If you don't yet have a channel, you'll see a prompt to create a channel. Check the details (with your Google Account name and photo) and confirm to create your new channel.

• Select the video you'd like to upload from your computer (Label 4). You can also create a video slideshow or import a video from Google Photos. Before you start uploading the video you can choose the video privacy settings.

• • 1. When you upload a video, by default it’s set as a "Public" video, which means that anybody can view it. You can manage the privacy settings and control who has access to view this content.

    2. A private video can only be seen by you and the users you select. The video won't appear on your channel or search results and will be invisible to other users. You can manage the users you want to share a private video with.

    3. Unlisted videos (Recommended) are like the ordinary public videos but won't appear in YouTube's search results (except in playlists). Unlisted videos differ from private videos in that anyone can watch the video if they know the URL, or know of a webpage that links to or embeds that video.

  • As the video is uploading (Label 5a) you can edit both the basic information and the advanced settings of the video. Click "Video Manager" (Label 5b) to see your list of uploaded videos.

Image References

What is LISTSERV? 

LISTSERV is an e-mail list management software program that makes it easy to administer e-mail lists.  When an e-mail distribution list is set up, an e-mail address is created for the list (e.g., listname@LISTSERV.UH.EDU), which is then used to send or “post” messages to the list. Once a message is sent, it is delivered to the central server where L-Soft’s LISTSERV (the mailing list management software) resides. The software then completes the operation by automatically distributing the message to all subscribers on the list in the manner indicated by their subscription options. 

What are the main roles that interact with LISTSERV?

• The list owner(s) is the person formally in charge of operating a specific list. List owners:

  • • Set and change the configuration of the list. 

    • Add, delete, and modify subscriptions to the list. 

    • Assist subscribers and potential subscribers.

    • Set policies and procedures related to the list, and send administrative messages to the list. 

    • Run reports on list activity. 

• List subscribers are people who have requested and have been granted permission to join a particular mailing list. Subscribers: 

  • • Can leave a list.

    • May be permitted to search and view the archives within the configuration limits set by the list owner.

    • May be permitted to send messages to the list, depending on the type of list. 

What are the most common type of mailing lists available?

• One-Way Announcement: The owner(s) and/or sender(s) of the list are the only people allowed to send messages to the subscribers. The communication flows one way – from the list of administrators to the list of subscribers. This type of list is primarily used for newsletters, product announcements, and dissemination of information that does not require feedback from the subscriber. 

• Two-Way Discussion: The list administrators and the list subscribers are both permitted to post messages to the list. The communication flows two ways - between the administrators and the subscribers and back and forth between different subscribers. This type of list is primarily used for discussion groups engaged in the exchange of ideas and information centered on a specific topic. 

Refer to the Manual- Section 4 Types of Mailing Lists for more information.

UH hosts many electronic mailing lists or Listservs. Visit the UIT Listserv / Mailing Lists website to learn more about the Mailing List Creation process and guidelines.

Below are two methods for sending mailings to a LISTSERV distribution list.

Sending a Message Using Outlook

1. Start a New email in Outlook.

2. Enter the address of your LISTSERV list in the To... field, compose the email, and Send it.

Sending a Message using the LISTSERV Web Interface

1. Navigate to List Management, then List Dashboard. If you need an account,  visit the LISTSERV List Owner Introduction from UIT guide to learn how to Set a Listserv password.

2. Select your list from the list dropdown, and click Update.

3. Once your list is selected, all previous mailings from that list will be displayed.

4. Select the hamburger menu on the right side of the window and click Post Message.

5. Fill out your message by giving a Name of the sender, a Subject, and a Body for your email.

6. You can optionally choose a delivery time by using the Show Advanced button.

   • Under Delivery, you can choose to deliver immediately or schedule delivery for a future time.

7. Press Send Message to deliver this email. 

   • You may optionally check Send Copy of Message to Self to send a test message to yourself while distributing the email.

• 1. Go to http://listserv.uh.edu/

  2. Click Public archives and then click Log In. Log in using your personal Listserv Account. If you need an account,  visit the LISTSERV List Owner Introduction from UIT guide to learn how to Set a Listserv password.

  3. Select List Management > List Configuration and Select your list.

  4.  Click on the Edit Manually button. You will now be able to make changes to your list header and add additional senders to your list. To add another sender, place a line of text below the other senders that reads as follows: Send= email@central.uh.edu.

     1. • Note: Senders will be able to post to the list. If you wish to add multiple senders, you can place a comma in between the different senders. For example, Send= email1@central.edu,email2@cougarnet.edu,email3@cougarnet.edu.

  5. Click Update at the bottom right of the page to save your changes. Visit the Mailing List Resources for additional documentation.

• 1. Go to http://listserv.uh.edu/

  2. Click Public archives and then click Log In. Log in using your personal Listserv Account. If you need an account,  visit the LISTSERV List Owner Introduction from UIT guide to learn how to Set a Listserv password.

  3. Select List Management > List Configuration and Select your list.

  4.  Click on the Edit Manually button. You will now be able to make changes to your list header and add additional owners or quiet owners to your list. To add another owner, place a line of text below the other list owners that reads as follows: Owner= email@central.uh.edu (Firstname Lastname).

     1. • Note: Quiet owners will not receive any delivery error notifications or administrative mail from the Listserv (such as new subscribers)

  5. Click Update at the bottom right of the page to save your changes. Visit the Mailing List Resources for additional documentation.