The Collection Development Policy guides to the librarian, personnel-in-charge, faculty, and administration on cost-efficient and user relevant collection program. These include selection, acquisition, and evaluation of library collections. These collections are further sorted either for saving or deletion.

The library is mandated by the Library Committee to provide information sources in support of the instructional programs of the school. Thus, it is obligated to provide updated articles and sources on various issues and current events locally and globally. 

The College Library has various Non-Print, Digital and electronic resources available that can be accessed onsite and online. These resources are great support and supplemental to the printed resources of the library. With the current trends in technology and the increasing demands for information of the academic community, the library ensures that electronic resources are available. Presently, the Library has subscriptions to Philippine E-journals, ProQuest, and IGI Infosci Journals.

Online databases subscriptions and open educational resources are available.

1. The Librarian sends communication and price lists to the Deans asking recommendations of materials from the faculty members along their area of specialization. Moreover, the librarian also approaches personally the faculty members asking them for their recommendation by showing to them available pricelist or catalogs from various booksellers, publishers, and book stores. In cases when the materials are available for evaluation, (e.g. book fair) the faculty members are invited to select, evaluate and recommend for purchase the materials necessary to their subject taught.

2. The Deans shall send back the pricelist with the signature or initial of the faculty members written beside the title or price of the recommended materials. If the faculty members have their own list not in the pricelist, they can submit to the librarian or through their Dean the recommended titles with the title, author, copyright date and price. Likewise, the faculty members also sign in the pricelists presented to them by the librarian.  Whereas the book sellers who conducted the book fair, they submit to the librarian the recommended titles by the faculty.

3. The librarian checks the recommended titles against the existing collection and to the request on process to avoid duplication except when needed.

4. The recommended titles are encoded for signature and prioritization by the faculty member who recommended them.

5. The recommended titles are sent to the Dean of the respective department for approval and to be included in the purchase request form for procurement.

6. The approved titles are selected by the librarian as to the priority of needs such as:

a. major subjects

b. board programs

c. weak collection

d. availability of funds

e. population of students

f. price

g. copyright year

7. Purchase request is made and to be signed by the Deans of the departments. 

Mode of Acquisition: 

Purchase. The books to be purchased must obviously come within the budgetary allotment.

Donations/Gifts. It is the policy of the College to obtain all kinds of information materials through gifts and donations from individuals, organizations and associations as subject to evaluation by the librarian/ In-charge before these materials are accepted and processed for use. Criteria and policies in the selection are applied.

Exchange. It is another means of acquiring materials for the library collection. Exchange is an arrangement in which a library sends items it owns to another library and receives in return items owned by the other library. It serves as a means of enriching research collections. It is more frequently done with exchange partners that can provide materials not available in other ways or can be acquired more economically than direct purchase. Exchange should be established and monitored within the library's collection priorities. An exchange agreement serves as a cost-effective mechanism for obtaining publications, a cross-cultural activity, and a way of helping other libraries

Criteria Used in the Procurement of Books/ Periodicals and other library materials.

1. Recommended by the faculty members with the approval of their respective Dean.

2. Additional copies to book titles which are frequently used.

3. Standard titles for General Reference Collections.

4. Update edition of the books which the library has the oldest edition.

5. Other books that can be added to some disciplines with weak collection.

1. Materials selected and recommended by the faculty members are reflected in the purchase request.

2. Determine the total amount of the requests. If it exceeds the allotted budget, the librarian is authorized to make priority.

3. The librarian sign the Purchase Request, then recommended by the College Dean.

4. The P.R. is forwarded to the BAC Office, then to the FMO for funding and to the College President for approval.

5. The BAC Office is responsible for the procurement of the requested materials subject to RA 9184.

6. The library receives the procured materials and processed for use by the customers. (Librarian sign the memorandum receipt issued by the Supply Officer.)

The CHMSC Library Advisory Committee created a College Library Manual to provide guidance to librarians, library staff, administration, and Library customers on the use of College Library resources and its facilities. In this manual, policies and procedures in the operation of College libraries, collection development, organization and preservation of library materials and resources reflected. 

The Collection Development Policy is written to provide the librarian, library personnel-in-charge, faculty, and administration with guidance and directions in carrying out collection program activities in a cost-efficient and user-relevant manner. Such activities include selection, acquisition, and evaluation of library collections for weeding. In addition, this policy is intended for public to understand why certain materials are added to the library collection and why others are not. The Library supports and remains committed in meeting new information demands and innovations in the field of librarianship for excellent delivery of services to customers and to attain the Mission, Vision, Goals and Objectives of the College.

The librarian has also prepares a collection development plan, emphasis f which is on the acquisition of adequate updated general and subject references, both print and non-print, and on the subscription of professional journals

Developing the Library's collection does not lie solely in the hands of the librarian. The Library Committee and other personnel participate in the selection and acquisition of Library materials and resources. It has been a practice of the CHMSC-Binalbagan that faculty and other concerned officials take active role in determining what will be included in the Purchase Request for the Library materials. Procurement of these resources passes through the usual and proper accounting rules and regulations.

1. Collating- A physical inspection of the books to make sure that there are no damages, torn pages, uncut, missing and defective pages. 

• placing the book on its spine in a flat surface by carefully running the fingers along the inner edge of the book, press down few leaves at the front and then a few at the back

• for uncut pages, use a paper knife or dull edge knife to cut

• for books with defects, call the book dealer as soon as possible for exchange of materials

3.  Accessioning- is the process of recording the book added to the existing collection of the library. The accession number is the serial number assigned for the book as it arrives. The last accession number in the accession record is the last purchased material in the library. Each number corresponds to a particular book and provides bibliographic information of the material. 

Information found in the accession record:

• Accession Number

• Date Received

• Call Number

• Author's NAme

• Title of the book

• Place of the Publication

• Publisher

• Copyright date

• Source

• MR Page

• Status

• Price

5. Marking of call number on the page

The call number labeled on the spine of the book is marked on the title page of the book using pencil.

7. Fasting of the date due slip (purpose slip) 

9. Display/Publicize New Acquisition (Bulletin Board , Newsletter, and Letter to Dean/Faculty ) 

1. Environment

a. Proper handling and storage in a stable, cable, non-humid environment.

b. Food and drinks should never come close to the library materials, they can stain

paper.

c. Keep the area clean to avoid pest infestation.

2.Handling

a. In using the book it will not lay flat, do not use force to open further.

b. Book cover should be supported when the book is open.

c. In getting the book from the shelves, push the two adjourning books inward and remove the book needed by grasping the spine.

d. Do not use paper clips and marking pens to make notation in the book.

e. Using of rubber bond and string to tie up a book is not allowed because both will cut into brittle pages and damage fragile pages.

f. Wet finger should not be used to turn pages.

g. Never use book or any library document for writing surface.

h. Do not press down on the spine of the books while photocopying.

i. Books should be supported upright on the shelf by other books or bookends.

j. Each layer of bookshelf should occupy 1/4 of books being shelved.

3.Repair and Maintenance

a. Always check the physical condition of the books in shelf.

b. Pull them out if found damage or need repair.

c. Place them on the repair table

c.1. Fix torn out page/s

c.2. Replace the missing pages by photocopying it from other copies

c.3. Change damage cover and plastic sheeting.

c.4. Replace filled-up book cards, purpose slip, and call number.

The permanent library collection shall be defined as the part of the total library holdings that remain in the central research collection and are deemed as active and serviceable. Selection of materials for weeding should conform to the collection development policy. 

The library collection should be continually evaluated against institutional requirements. General Inventory shall be done for purposes of maintenance of the collection, which includes weeding, replacement, and repair or adding new titles. 

Weeding constitutes the removal of outdated, superseded, damaged or duplicated materials from the collection. No title should be retained for which a clear purpose is not evident in terms of academic programs or extracurricular enrichment. A collection should be dynamic, vital and continually changing. Items no longer useful should be regularly withdrawn from the collection and discarded. For good maintenance, 30% of the collection should consist of materials published or produced in the last ten (10) years as required by the AACUP. 

Primary responsibility lies in the hands of the librarian/s although advice from the faculty may be sought whenever appropriate and available. Faculty members are allowed to assist in the weeding of collections in their subject areas. The librarian or in-charge, in consultation with the library staff and the faculty is authorized to weed out materials in conformity with the collection development policy. Weeded materials are subject to inspection and approval by the COA and Committee on Waste Materials.

Schedule: Every summer of school year or every end of calendar year.

• Physical conditional beyond repair

1. Materials shall be replaced if they meet selection criteria and options

are available.

2. Materials may be rebound if valuable and still useful, and, if possible,

kept protected.

•  Excess number of duplicate copies is made available when:

1. Deemed no longer needed for the academic program, and

2. Exceptions that include popular works, history, and literature for which demand may fluctuate.

•  Superseded editions

1. A "next-to-last" edition may be kept depending on subject, length of time between editions, circulation, or extend of revision.

2. Some references work will be kept in all revision depending on demand and usefulness.

3. These editions include those with materials cumulated in a newer edition.

• Materials not suitable for the collection

Outdated materials:

1. Anything more than 3 years old should be checked for usefulness.

2. Exceptions include materials in the humanities subject areas.

Journals:

1. Broken runs of unindexed journals.

2. Broken runs of older journals of little use or no longer purchased or published.

1. When materials are produced by a local author or faculty member, or local topic;

2. When the subject matter of the collection is unique and is out of print;

3. When the illustrator is famous, or the collection contains unusual photographs or illustrations;

4. When a book enjoys a fair collection;

5. When the book is an award-winning work (Pulitzer, etc.);

6. When the collection is a source material;

7. When the collection is part of a series;

8. When the book has an excellent extensive bibliography that is still useful, and

9. When the collection reflects the mores of a period.

1. Evaluate the material using the criteria started in the CPD.

2. Remove the book card and the purpose slip from the book.

3. Stamp the reverse side of the front and back cover and the secret page the word "Discarded" and the date.

4. Indicate in the accession number on the card corresponding to the book remark "Discarded" and the date.

5. Withdraw all the records.

6. Indicate in the accession book record in its corresponding accession number under the column status the word "Discarded" and the date.

7. List down the selected materials recommend for weeding.

8. Submit the reports to the Supply Officer.

9. Follow up for approval.

The Library and Information Services was able to enhance its collection by means of Library Fee, fund support from management, and by donations from various foundations, agencies, associations, and individuals. The inventory of the collection shows that as of July 30, 2022, the Library and information Services at Binalbagan Campus has 10,810 volumes of books with 5,056 book titles. Likewise, for specialized library holdings, the library has 60 titles of Master's Thesis, 411 titles of undergraduate thesis, 350 titles of undergraduate capstone, and 104 titles of undergraduate feasibility studies. Periodic collection mapping and projection are tools used to see to it that core collection is adequate, updated and well-balanced. As to holdings for professional subjects, the total number of titles per subject meets or even exceeds the minimum requirements stipulated in the CHED Memorandum Order No. 21, Series of 2021.

The augment the library holdings, online subscriptions are made available to users such as ProQuest, Philippine Electronic Journals (PEJ), IGI Global Infosci Journals and open educational resources like Science Direct, which grant of access is from DOST, DOAJ, Google Semantic Scholar, and among others. Link to these OERs are posted in the library's website for easy access.

Notedly, the issuance of COPC to all our offered programs and the award of university status just recently are manifestations that the external regulatory body through their Regional and National Quality Assurance Teams (RQAT and NQAT) find the library's core collection and professional subjects' holdings are sufficient in quality, depth, diversity, format and currency to support the research and teaching mission of the institution.