Mid-year Semester Rollover

Schools need to perform a mid-year rollover when changing their reporting period from semester one to semester two. This guide details the process for the mid-year rollover of students, classes, assessments, subjects and timetables into the new semester. The following process is completed by the school’s eSIS system administrator.

• Click on the Student Module
• Select File Semester Maintenance:

• Click Add to create a line for the new semester
• Enter the following information:
  • year
  • semester
  • start date
  • end date
  • description
• Under Season Type select Numbered
• Click OK

• From the Student Module, open Create Next Semester Details:

• Review the year and semester to be created and the tables to be transferred
• If these are correct, select Set as Current Year and Semester to have the system update the default year and semester
• Click OK:

A notification will appear for all users next time they log into eSIS:

NOTE: It is important that staff accept this update to avoid any data entered being recorded against the wrong database.

SynWeb users will be presented with the following notification next time they log in:

• Select the correct semester
• Click Update:

Community Portal

For schools using the eSIS Community Portal, the new semester changes will only be reflected in Community Portal once the following action is taken.

• From the Student Module select File Semester Maintenance
• Select the new semester
• Click Set Portal Current: