Absences and Attendance

The Student Attendance and Absence Events module allows teachers and administration staff to record student attendances and absence events to meet the requirements of:

• their schools

• their governing body e.g. MACS

• the relevant government body (compliance requirements)

Attendance

Attendance by students is normally marked by teachers in the Attendance window within Synweb. A student's non-attendance in class creates an absence event, called a slip. Note: any slips in a school's system MUST be cleared by the end of each day.

Absence Events

Absence events are:

• used to track students arriving and leaving

• used in eSIS to record when a student is absent or other absence- or attendance-related events are to be recorded

• created to explain why a student is not marked as attending one or more classes or lessons (or the morning or afternoon roll call if this is done instead)

• used to record planned absences by students

Absence Event Types

Absence events are categorised into the following types:

• Absence Slips: used for unexplained absences. These will need to be updated in the system by superseding the slip with the appropriate absence event type once known. Note: This process must be completed for all slips each day

• Late Sign In: records a student arriving late to school

• Sign In/Sign Out: records a student signing in or out of school manually e.g. to attend a dentist's appointment

• Expected In/Expected Out: used to record the date and time a student is expected to arrive at or leave school e.g. a parent rings to explain their child will attend a doctor's appointment the following day and is expected to arrive at 10:30am

• Expected Out and In: records the date and times a student is expected to leave and return to school on the same day

• All Day Absence: records a student's absence from school for a whole day e.g. a parent rings explaining that their child is sick and cannot attend school

• Excursion Out and In: used to record the time a student will be leaving for and returning from an excursion, one student at a time (to record multiple students on excursion at the same time the Absentee Bulk Entry window would normally be used)