Statement-based Reports

Setting up Statement-based reports

Setting up statement-based reports requires a separate report set up for each section of the report. In most cases this will mean that each subject will need to have its own report created and then each statement is set up within the subject as a separate assessment area.

Setting up a subject

Click on Assess from the eSIS menu
Select Subject Assessment Area Maintenance from the drop down menu:

Select the file type as Academic
Select the Year
Select the Semester
Click OK

The Subject Assessment Maintenance window is shown displaying all assessment areas:

Creating Subject Assessments

A separate subject area needs to be created for each set of statements. To do this:

Right-click in the Summary Window and select New. If subject areas have already been created it may be easier to right-click and select Copy. This will allow you to copy a subject area and make changes as required. This is useful if the new subject area is similar to one that has already been created.

The Create New Subject Assessment window will appear:

Give your new Subject Assessment an Assessment Code. Try to be consistent when naming your subject assessments
Add a Heading for the Subject Assessment
Click Finish

In the Summary tab of the Summary window:

Type the Heading for the Subject Area
Write the Subject Overview (if required) :

Creating Assessment Areas for statements

Before creating a statement, a Result Group must be created to group the statements under the one heading. For example, if statements are to be created for English under the Reading and Viewing strand, a new Result Group called Reading and Viewing must be created in the Lookup tables. For English, it will be necessary to create three different result groups, one for each Strand within English: Reading and Viewing, Speaking and Listening and Writing.

To create a new Result Group:

Click on the System tile in eSIS:

Select Lookup tables Maintenance:

Search for luReportResultGroup
At the bottom of the window click Add:

Enter an appropriate code for the Result Group e.g. ENGRV
Add the Description e.g. Reading and Viewing
Adding a number in the Sort Order column tells the report package what order to use when placing the Result Groups on the report page. Ensure the number chosen is between the numbers for surrounding Result Groups:

Once the subject area and Result Groups have been created, the different assessment areas (representing the different statements) need to be created. To do this:

Right-click in the Assessment Area window
Select New from the drop down menu

The Create New Subject Assessment Area window will appear:

In the Create New Subject Assessment Area window:

Select the appropriate Result Group from the drop down menu (If an appropriate Result Group is not in the drop down menu, one must be created as described above)
Select the appropriate Progress Indicators Box 5, 6 or 7 (the reporting guidelines require a minimum of a 5 point scale for teacher judgements). If the wording of the descriptors for the Progress indicators is not appropriate, these can also be changed in the Lookup tables.

NOTE: If your school uses EAL reporting, the Progress indicators Box 5 option is used for reporting progress in EAL and will not be available for statement-based reporting. Schools are advised to select the Progress Indicators Box 6 option and make one of the options N/A (which would then not be used).

To change the wording for Progress Indicators:

Open Lookup Tables Maintenance as above
Search for luReportResultType
Scroll down to the required set of indicators e.g. PROGIND5BOX
Double-click on the set of indicators to open the Edit Mask window

The Edit Mask window will be displayed:

In the example above, note the text begins with a comma ',' followed by 'One' and then a pipe '|' and then the words 'Not Yet Evident'. This means that a teacher entering results for a student will choose from a drop down menu where the first option is 'One' and on the student's report this will display as 'Not Yet Evident'. The pattern is then repeated for the remaining indicators. i.e. If a teacher selects 'Two' from the drop down menu, the student's report will display 'Working Towards Expected Standard'.

It is possible to change both what the teacher sees when entering data in SynWeb and how this selection is displayed on the student's report.

To change what the teacher sees:

In the Edit Mask window, replace the 'One', 'Two' etc with the text required remembering that this is the text the teacher will see on SynWeb. For consistency remember to order the options from left to right from lowest achievement on the left to highest achievement on the right.
Leave the comma, and pipe in the same positions
For example, if you would like the student report for lowest achievement to read Not Satisfactory and the teacher to see the number '1' in SynWeb for this choice, the Edit Mask window would start with: ,1|Not Satisfactory. This would be followed by the other options without spaces.

Please note: Currently there is a 10 character limit on the words that appear on the student report for the progress indicators. There is also a two line limit. Therefore phrases such as 'Working Towards Expected Standard' will not fit and parents will only see 'Working Towards as the remaining words fit onto a third and/or fourth line. It may be necessary for schools to re-word their progress indicators to avoid words being split and/or not appearing on reports due to the line limit.

Click Save
Close the Lookup table maintenance window and return to the Subject Assessment Maintenance window

Adding the wording for the statements

Once the Result Group and Result Type drop down menus have been set, the Heading and Overview for the statement can be set. To do this:

Click on the relevant Assessment Area in the window. By default you should be taken to the Area > Area window:

The full wording of the statement is added in the Overview box:

Type the statement as you would like it to appear on the report
Click OK or the Save icon

Ensure Show on Screen is ticked for teachers to be able to see the statement in SynWeb when entering results
Ensure Print on Report is selected to ensure the statement appears on the Student reports when generated:

The Heading box shows what a teacher will see for that assessment area in SynWeb when completing student reports in Single View:

Teacher view in SynWeb in Single view:

The abbreviated heading shows what teachers will see in SynWeb when completing reports in the Class view.

This can be set automatically by clicking on the Update button:

Select Yes to automatically update the abbreviated heading:

This process now needs to be repeated for each statement required for each subject at each year level. Once completed, it is possible to test your statements by entering some 'dummy data' and previewing a report.

Testing your reports

To test the set up of statements:

Select a student from the year level that has been set up in either eSIS or SynWeb
Enter a result for each assessment area for that student
Click on the Assess icon and select Student Result Calculations/Checks:

Click OK
Click Yes to continue
Click OK
Follow the instructions on the Previewing Reports section of the Setting up reports page to preview the statement-based reports.

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