Recruitment & Hiring

Successful recruitment starts with clear planning. Schools should define the role clearly, establish a recruitment timeline, and determine who will be involved in the hiring process before advertising a position.

Resources:

Recruitment timeline template

Position approval form

Hiring process checklist

Recruitment planning worksheet

Sample job posting template

A structured interview process helps ensure fairness and helps schools select candidates who are a good fit for the role and the school community. Interview questions should assess both professional skills and the candidate’s ability to work in a small school environment.

Resources:

Interview question bank (teachers)

Interview question bank (administrators)

Interview question bank (coordinators)

Small school fit interview questions

Interview scoring rubric

Using a consistent process for evaluating candidates helps schools make more objective hiring decisions and document the hiring process. These tools help schools compare candidates and make final hiring decisions.

Resources:

Candidate evaluation rubric

Interview scoring sheet

Candidate comparison matrix

Hiring recommendation form

Reference checks are an important part of the hiring process and help verify experience, performance, and professional conduct. Schools should use consistent reference check questions and document reference conversations.

Resources:

Reference check template

Reference check questions

Background check checklist

Safeguarding reference questions

Once a candidate is selected, schools should provide clear contracts, job descriptions, and onboarding information. Clear documentation helps ensure a smooth transition for new staff.

Resources:

Offer letter template

Contract template

New hire checklist

Pre-arrival checklist for international hires