Clear job descriptions and well-designed roles are essential in small schools, where individuals often take on multiple responsibilities. Clearly defined roles help ensure accountability, prevent misunderstandings, and support effective evaluation. These resources are designed to help schools develop clear job descriptions and thoughtfully design roles that are manageable and aligned with school priorities.
These resources include sample job descriptions and role expectations for teaching staff. Schools can adapt these templates to reflect their own programs, responsibilities, and expectations.
Link Resources:
Teacher job description template
Homeroom teacher responsibilities
Department head job description
Curriculum coordinator job description
IB/AP/A-Level coordinator job descriptions (you already have some of these)
Leadership roles in small schools often include a wide range of responsibilities. Clear job descriptions help ensure that leadership responsibilities are manageable and clearly understood.
Link Resources:
Head of School job description
Principal job description
Assistant Principal job description
Director role description
Leadership team role descriptions
Small schools often rely on coordinators and specialists who take on multiple responsibilities across programs. These resources help clarify expectations and responsibilities for these roles.
Resources:
Activities coordinator
Admissions/marketing coordinator
Counselor
SEN/learning support coordinator
Technology coordinator
Assessment coordinator
Accreditation coordinator
Administrative and operational roles are critical to the smooth functioning of a school. Clear job descriptions help ensure that operational responsibilities are clearly assigned and understood.
Resources:
Business manager / finance officer
HR manager
Administrative assistant
Registrar
Facilities manager
IT support
Operations manager
In small schools, many staff members hold combined roles. Clearly documenting combined roles helps ensure that responsibilities are manageable and that evaluation and supervision are clear.
Resources:
Combined role job description examples
Role combination planning template
Workload review template
Reporting structure examples for combined roles
Use of Materials
These resources are provided for AISA member schools for internal school use and adaptation. If you adapt or share these materials, please acknowledge the AISA Small Schools Resource Hub. Materials may not be sold or publicly redistributed without permission.