REPORTING REQUIREMENTS

By the 5th of each month (September - July):

• • • • • Complete the monthly reconciliation report for the previous month, reconciling your school’s PeopleSoft balance with submitted revenue breakdown forms and expenditure requests.

        • By the 5th of each month, completed forms should be downloaded as a PDF and added to your school's Google folder (if you can't see your school's folder, email Anne Hoyt and she will share it with you). Schools should also save a copy of this report for at least seven years as schools are subject to periodic audits.

          • The new form pulls data from BAIS on a monthly basis and will automatically update at month's end to reflect new balances and activity.

        • The goal of this reconciliation is for you to check that all deposits and expenses are present on our books- essentially to check that nothing has been missed by us or the bank. It is also to maintain a record of the purpose of funds collected so that student fees are used for the purpose intended- especially in the event of staff and leadership change.

By June 21st:

• • • • • Complete Form B for each additional bank account (Form B does not need to be completed for the student activity and before/after school accounts) and record every transaction for each account. Additional bank accounts include 501c3, BEDF, Parent Council, Sunshine Fund, and any other accounts not under the City tax ID.

        • Email completed forms to Yvonne Macrae.

By July 5th:

• • • • • A final monthly reconciliation report should be submitted by July 5th to close out the student activity account for the school year.