Only if the event is a qualified Student Activity and all such payments must be made through BPS payroll. If the employee is staying late for an event that is not a Student Activity, he or she must be paid out of the school’s BPS budget.
You may not use the Student Activity Agency Account for childcare. You may stipend a BPS employee through BPS payroll with your BPS budget.
Funds in the Student Activity Agency Account should be used for activities that primarily benefit students. If parents are present at those events and take part by sampling food or activities offered at the event, that is permissible.
Unfortunately, there are no mechanisms which we can use (within the Student Activity Agency Account or BPS funds) to directly reimburse parents for their own travel.
You may not use the Student Activity Agency Account for parent food. You may use your BPS operating funds by submitting a requisition to the Business Office. When using BPS operating funds for food for parents, you must adhere to the BPS guidelines as outlined in the Purchasing Manual.
Yes, since chaperones are required to accompany students to meet student:adult ratios on field trips, their admission costs can be covered using student activity funds. However, the school must be transparent and notify parents/guardians in advance that a portion of the fees collected for their student's participation in the field trip will be used to cover the admission costs of chaperones.
When entering a requisition to pay Scholastic for a Book Fair hosted at your school, you cannot just enter the total amount owed and list Scholastic Book Fair. Rather, your school needs to attach either an itemized list of sold books from Scholastic or a list of the number of books sold at each price point.