No. The same rules apply to all schools utilizing student activity accounts. These guidelines apply to all BPS schools including Autonomous schools.
Yes. In-District Charter Schools are governed by their charter guidelines.
Staff and parents who maintain independent accounts are requested to submit annual reports to BPS on the sources and uses of funds via submission of Form B at the end of every year. We ask school leaders to help in communicating that information.
The BPS Athletic Department has a Revolving Fund for revenue raised at athletic events (ticket sales, concessions, spirit gear, etc), which should be used as the primary account for athletics. Please contact Avery Esdaile in Athletics to use the Revolving Fund to collect revenue associated with athletics. The Student Activity Agency Account may be used as a secondary account for athletics.
The Student Activity Agency Account may not be used for this purpose. BPS funds can be used and spending should adhere to all standard BPS procurement processes.
Recess is considered co-curricular in nature and can be paid from the Student Activity Agency Account.
Yes, commissions from school photos and Scholastic Book Fairs MUST be deposited into the Student Activity Account. If school photos or the Scholastic Book Fair were school-wide, the funds can be deposited into SNDRY, 0000 (All Grades). If only a particular grade participated, then the funds would need to be deposited into SNDRY and then that particular grade. Funds generated from commissions can certainly be used to purchase t-shirts or other incentives to support co-curricular activities at the school.
Yes, but only if the students at your school vote to use commission funds raised from the Scholastic Book Fair to purchase new library books.
Check out this section of the website, where you'll be able to find vendors by category. It's important to note that while vendors may have an active ID, they may not always accept a PO, so schools should always reach out to vendors to confirm they accepts POs before entering a requisition. Continue to check back for additions!
Parent/guardians seeking a refund would need to be added as a City of Boston vendor by registering to become a vendor online (see step-by-step guidelines for registering online). Once they've been added as a City vendor, they would need to complete this non-order form and attach proof of payment (either a receipt issued from the school or a cancelled check). Hard copies of the non-order form would need to be sent to Lisa Greaves in the Business Services department. Given this is a multi-step process, please be aware a refund may take longer than anticipated.