CONTRACTING

Grant Agreements operate from Mid May - June 30, allowing additional time at the start of the fiscal year to onboard and train youth leaders and prepare for cycle 1.

• Contracting Checklist

Reference forms completed by OWD

• CM20/21 Grant Agreement YouthWorks Template

Forms completed by Grantee

• Budget Template

• Notice to Beneficiaries & Beneficiary Acknowledgement (B1 & B2)

PARTICIPANT ENROLLMENT

Participants must be entered in the YouthWorks HUB online portal or submitted to OWD using the Mass upload template spreadsheet. 

Data submitted via the Mass Upload Template will be uploaded to the YW hub by Comm Corps.

Eligibility:

✔️ Age: 14-25

✔️ Boston Residency

✔️ Low-Income: <200% of federal poverty guideline - income docs are not required for youth who are housing insecure, in foster care, youth with disabilities, or special needs

✔️ Risk Factors: member of the LGBTQ+ community, person of color, from single income household, experiencing housing insecurity, identifying as having a disability, justice involved, current or former foster care youth, school stop out, child of a single parent, limited fluency in English, teen parent

Enrollment Materials: Required documentation to determine eligibility is outlined on page 18 of the admin guide. Related resources:

• OWD YW Eligibility Worksheet

• YouthWorks Participant Agreement (req)

• YW Confidentiality & Release Form (req)

• YW Participant Handbook  (req)

• Self attestation form 

SIGNAL SUCCESS

Signal Success is the Commonwealth Corporation created curriculum that provides participants of the YouthWorks program with soft skills such as communication, time management, and self-advocacy. Program may choose to integrate the signal success modules into their existing curriculum or as a distinct training element. The curriculum may be delivered in person, online, or via asynchronously through Commonwealth Corporations Learning Management System (LMS).

*Grantee's are responsible for tracking the Signal Success hours completed by their YouthWorks Participants 

INVOICING

Cost reimbursement payments invoiced monthly. Invoices must include payroll and operational backup documentation. -- update here with specific backup required for yw

• YW Invoice Template

• YW Budget Revision Form 

Budget revisions may only be completed at designated times to accommodate submission to and approval by CommCorps. Due dates for programs that choose to submit revisions are:

🗓️ Sept 14th

🗓️ March 5th

• Allowable Costs

• FY26 Fiscal Calendar

• FY27 Fiscal Calendar

**Detailed instructions for completing invoice and budget revision forms can be found on the first tab of the excel templates.

MONITORING

OWD conducts periodic site visits and desk review of participant files and administrative records. 

• 3 Site visits during the program year: 2 program observations and 1 files review

ADDITIONAL RESOURCES

• YouthWorks Program Administration Guide

• YouthWorks Technical User Guide

• Program Requirements Overview 

• YW Orientation Slides