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New and Renewed Student-Facing Digital Tools Requests
New and Renewed Student-Facing Digital Tools Requests
City Schools is committed to making our digital tools accessible to everyone, including students with disabilities.
COMAR 7-910 requires all student-facing digital tools to be fully accessible. For City Schools to develop or procure these tools using public funds, work may be required of the requester and vendor, supported by district offices. Digital tool approvals can be a lengthy process, so please plan accordingly.
For questions, please contact DMenges@bcps.k12.md.us
Below is the interim process to be completed prior to submitting a quote for a student facing digital tool.
City Schools Requester
City Schools Requester
Step 1: For ELA , Math, and Tutoring resources, review their linked guidance. For other content area digital tools, complete the Student-Facing Digital Tool Interest form. Content teams will review this app for content alignment.
Step 2: Review the email response from the Instructional Technology Team and proceed accordingly.
What to expect if your app is approved by content teams:
Step 3: You will be asked to fill out a second, comprehensive form. Information gathered in this stage will support all of the review teams. Reviews conducted in this step include Accessibility, Systems Integrations, Security, and System Requirements. Tools that fail accessibility reviews will then be sent to MSDE for approval.
Step 4: Once all reviews are completed, you will be notified to either Submit a Quote in Fusion OR Submit to SmartSheets for Legal, Procurement, and the Office of Achievement and Accountability reviews. Smartsheets submissions are required if any of the below criteria are met:
Vendor quote includes terms and conditions
Vendor has an end-user agreement or similar documentation
Product requires data-sharing
Step 5: Submit a Clever Integration request in Heat. Include the Fully Executed City Schools Contract, Purchase Order, and specific data-sharing rules.
Information To Share with Vendors
Information To Share with Vendors
Vendors will be able to provide much of the information needed when requesting digital tools.
Visit the Information to Share with Vendors page for details!
Information For Charter Schools
Information For Charter Schools
🖥️️ June 2025 District Presentation
📋 Notification and Request Form
City Schools is committed to making our digital tools accessible to everyone, including students with disabilities. COMAR 7-910 requires all student-facing digital tools to be fully accessible.
Part of this legislation requires that student-facing digital tools purchased with public funds undergo an accessibility evaluation. Charter schools are responsible for conducting these evaluations for tools they purchase. More information about this can be found on these Accessibility Presentation Slides for Charters. Once your team has conducted an evaluation, you would:
Copy this template and share it with our team once you have added a line item for your digital tool
If it fails your accessibility review, submit a MSDE Digital Tools Notification & Request to our team and we will send it to the state on your behalf
Please reach out if you would like to chat by contacting DMenges@bcps.k12.md.us
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