Digital Tool Requests

City Schools Requester

Step 1: For ELA , Math, and Tutoring resources, review their linked guidance. For other content area digital tools, complete the Student-Facing Digital Tool Interest form.  Content teams will review this app for content alignment.

Step 2: Review the email response from the Instructional Technology Team and proceed accordingly.

What to expect if your app is approved by content teams:

Step 3: You will be asked to fill out a second, comprehensive form. Information gathered in this stage will support all of the review teams. Reviews conducted in this step include Accessibility, Systems Integrations, Security, and System Requirements. Tools that fail accessibility reviews will then be sent to MSDE for approval. 

Step 4: Once all reviews are completed, you will be notified to either Submit a Quote in Fusion OR Submit to SmartSheets for Legal, Procurement, and the Office of Achievement and Accountability reviews. Smartsheets submissions are required if any of the below criteria are met:

• Vendor quote includes terms and conditions

• Vendor has an end-user agreement or similar documentation

• Product requires data-sharing

Step 5: Submit a Clever Integration request in Heat. Include the Fully Executed City Schools Contract, Purchase Order, and specific data-sharing rules.